## **Trustees’ Annual Report for the period** ## **From Jan 2023 Period start date To Dec 2023 Period end date** ## **Charity name: Friends of Hexham Priory School** ## **Charity registration number:** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|TO ADVANCE THE EDUCATION OF PUPILS AT HEXHAM
PRIORY SCHOOL BY SUPPORTING THE SCHOOL AND
ENCOURAGING LINKS WITH THE WIDER COMMUNITY; BY
PROVIDING AND ASSISTING IN THE PROVISION OF EXTRA
FACILITIES, RESOURCES AND OTHER SUNDRIES. TO
INCLUDE SUBSIDISING EXTRA CURRICULUM TRIPS, AND
IN-SCHOOL VISITS WHICH ARE NOT PROVIDED BY THE
LOCAL AUTHORITY.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|General fundraising through school channels –
parents and carers and the general public – where
possible due to Covid restrictions. Applying for
charitable grants to raise money in particular for the
purchase of a new school minibus.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All Trustees were issued with a copy of “The Essential
Trustee” and have confirmed they are aware of the
concept of public benefit.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference **N/a** Para 1.38 Policy on grant making **N/a** Para 1.38 Policy on social investment including program related investment Friends of Hexham Priory School is made up of a Board of Volunteer Trustees and operates similarly to Para 1.38 a PTA, therefore receives help from volunteers in the Contribution made by school and wider community to further our fundraising volunteers efforts. We are very grateful for all the help we have received throughout 2023. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2023 we feel charity has grown stronger
with more support from local community and
of course parents & carers of children who
attend Hexham Priory school. We have also
been able to secure 3 grants towards
purchasing school a third minibus which
hopefully will be delivered by end of 2024.
The is huge benefit for children so they
access activities in local community.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
Objective
Take delivery of second bus – achieved
Objective
Raise funds for third bus
Nearly achieved forecast to secure second
bus by end of school year 2024| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Objective : to grow fundraising and grant
applications – achieved
We are hoping to keep this growing or at
least maintain in 2024| |Investment performance
against objectives|Para 1.41|**N/a**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Charity funds are strong with targets being
met for funds towards third mini bus| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We have clear restricted funds in accounts
now and this is even separated into separate
pots of funds that charity are doing for
children at Hexham priory school. In addition
to this we have at general unrestricted fund
which staff can put spending bids into us to
vote on at committee meeting.| |Amount of reserves held|Para 1.22|**N/a**| |Reasons for holding zero
reserves|Para 1.22|**N/a**| |Details of fund materially in
deficit|Para 1.24|**N/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/a**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fundraising sources include typical PTA activities
around school and in the community, charitable
donations from the public and also applying for larger
sums of money via grant giving organisations.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/a**| |A description of the principal
risks facing the charity|Para 1.46|**N/a**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/a**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Foundation Model Constitution approved my the
Charity Commission.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New Trustees are recruited following discussion within
the existing Board, and particular attention is paid to
the skill set and links as well as the amount of time
they are able to commit to the charity. Full agreement
is sought from the Trustees via vote prior to offering a
Trustee position.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|All new Trustees are given a copy of “The Essential
Trustee” and have discussions with the Chair to
explain how our charity operates.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Friends of Hexham Priory School| |---|---| |Other name the charity uses|| |Registered charity number|1185241| |Charity’s principal address|Hexham Priory School
Corbridge Road
Hexham
NE46 1UY| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Liam Conroy|Trustee||| ||Michelle Rivkin|Trustee||| ||Sarah Nixon|Trustee||| ||Janet Lowerson|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** M A Rivkin **Full name(s)** Mrs Michelle Anne Rivkin **Position (eg Secretary,** Chair **Chair, etc)** **Date** 31/10/2023 |PAYMENTS & INCOME BANK ACCOUNT|PAYMENTS & INCOME BANK ACCOUNT|PAYMENTS & INCOME BANK ACCOUNT|PAYMENTS & INCOME BANK ACCOUNT|R|R| |---|---|---|---|---|---| |||||Minibus|Tables| |||CR|DR|CR
DR
CR
47000
500
2000
300
1500
20
2500
257.5
3000
50
392
302.46
21.18
183.97
409.29
97.17
77.07
349.76|| |balance b/f 2022||4331.91|||| |Jan-23|theatre||200||| ||cofee cups||30||| ||tyne coaches||542||| ||theatre||94.5||| |Feb-23|easyfunding|45.99|||| ||crestlineprinters|41.8|||| ||c&v saunders donation|100|||| |Mar-23|dumbrell donation|500|||| ||client deposit|2|||| ||ipadpurchase||891||| ||winterwonerland||280||| ||theatre bus||192||| |Apr-23|lions club|300|||| ||client deposit|4.5||**56000**|**2960.4**| |---|---|---|---|---|---| |May-23|client deposit|6|||| ||easyfunding|55.91|||| ||donation walk|20|||| |Jun-23|signs on bus||350||| ||donations walk|257.5|||| |Jul-23|||||| |Aug-23|easyfunding|73.79|||| |Oct-23|knot|50000|||| ||l crowe donation|280|||| ||ball tickets|2440|||| |Nov-23|ball donation|500|||| ||ball donation|250|||| ||ball donation|250|||| ||hadrian trust bus|2000|||| ||ball donation|1000|||| ||ball donation|50|||| ||justgiving|183.97|||| ||easyfunding|44.14|||| ||ball tickets|3925|||| ||ball tickets||3087.5||| ||rafe tickets||62||| ||theatre||1460.5||| ||snowmen||156||| ||license||20||| |Dec-23|ball donation|250|||| ||rothleytrust|1500|||| ||ball donation|200|||| ||client deposit|2|||| ||justgiving|409.29|||| ||ball donation|80|||| ||vallum ball donation|200|||| ||justgiving|97.17|||| ||raywindfarm|2500|||| ||auction|5932.97|||| ||justgiving|77.07|||| ||donation|20|||| ||justgiving|349.76|||| ||walk donation|50|||| ||ball tickets|240|||| ||donation|250|||| ||rafe|1196.8|||| ||donations/fundraising|470|||| ||donations/refreshments|178.2|||| ||walk donation|392|||| ||smarties|302.46|||| ||smarties|21.18|||| ||rafe|1386|||| ||ball auction|70|||| ||rafe hamper||14.98| |---|---|---|---| ||lights ball||12.49| ||baubles ball||35| ||table decorations ball||62.49| ||ball vallum||250| ||||| ||||| |||82837.41|7740.46| ||Balance at Bank 31/12/2023|75096.95|| 78505.5