## **Trustees’ Annual Report for the period**
**From Jan 2021 Period start date To Dec 2021 Period end date**
## **Charity name: Friends of Hexham Priory School**
## **Charity registration number:**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17
TO ADVANCE THE EDUCATION OF PUPILS AT HEXHAM
of the charity as set out PRIORY SCHOOL BY SUPPORTING THE SCHOOL AND
in its governing ENCOURAGING LINKS WITH THE WIDER COMMUNITY; BY
PROVIDING AND ASSISTING IN THE PROVISION OF EXTRA
document
FACILITIES, RESOURCES AND OTHER SUNDRIES. TO
INCLUDE SUBSIDISING EXTRA CURRICULUM TRIPS, AND
IN-SCHOOL VISITS WHICH ARE NOT PROVIDED BY THE
LOCAL AUTHORITY.
Summary of the main Para 1.17 and
activities in relation to 1.19 General fundraising through school channels –
parents and carers and the general public –
those purposes for the
where possible due to Covid restrictions.
public benefit, in Applying for charitable grants to raise money in
particular, the activities, particular for the purchase of a new school
projects or services minibus.
identified in the
accounts.
Statement confirming Para 1.18
whether the trustees All Trustees were issued with a copy of “The
Essential Trustee” and have confirmed they are
have had regard to the
aware of the concept of public benefit.
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference **N/a** Para 1.38 Policy on grant making **N/a** Para 1.38 Policy on social investment including program related investment Friends of Hexham Priory School is made up of a Board of Volunteer Trustees and operates Para 1.38 similarly to a PTA, therefore receives help from Contribution made by
volunteers volunteers in the school and wider community to further our fundraising efforts. We are very grateful for all the help we have received since we formed, especially since the Covid-19 pandemic has made most types of fundraising extremely challenging. Other
## **Achievements and Performance**
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SORP reference
Despite the pandemic, we have been able to
achieve some fantastic outcomes for the
beneficiaries of the charity. We have taken
delivery of new bus and are well on way for
Summary of the main Para 1.20 secure more funding for second bus for school
achievements of the by end of school year 2022. Aim for 2022 is the
charity, identifying the get fundraising going again.
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Objective
Take delivery of first bus – achieved
Achievements against Para 1.41 Objective
objectives set Raise funds for new bus
Nearly achieved forecast to secure
second bus by end of school year 2022
Haven’t due to pandemic
Aiming to restart 2022
Performance of
fundraising activities Para 1.41
against objectives set
N/a
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining the Para 1.22 Not confirmed as yet
policy for holding
reserves stating why they
are held
Amount of reserves held Para 1.22 N/a
Reasons for holding zero Para 1.22 N/a
reserves
Details of fund materially Para 1.24 N/a
in deficit
Explanation of any Para 1.23 N/a
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
Fundraising sources include typical PTA
activities around school and in the community,
charitable donations from the public and also
The charity’s principal
applying for larger sums of money via grant
sources of funds Para 1.47
giving organisations.
(including any
fundraising)
N/a
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
N/a
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s N/a
trusts:
Type of governing Para 1.25 Foundation Model Constitution approved my the
document Charity Commission.
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including details New Trustees are recruited following discussion
within the existing Board, and particular
of any constitutional
attention is paid to the skill set and links as well
provisions e.g. election to as the amount of time they are able to commit
post or name of any to the charity. Full agreement is sought from
person or body entitled the Trustees via vote prior to offering a Trustee
to appoint one or more position.
trustees
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**Additional information (optional)** You may choose to include further statements where relevant about:
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All new Trustees are given a copy of “The
Essential Trustee” and have discussions with
the Chair to explain how our charity operates.
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Friends of Hexham Priory School
Other name the charity
uses
Registered charity 1185241
number
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Charity’s principal Hexham Priory School
address Corbridge Road
Hexham
NE46 1UY
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Katherine Miller Trustee
2 Michelle Rivkin Trustee
3 Sarah Nixon Trustee
4 Janet Lowerson Trustee
Elizabeth Trustee
5
Davison
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** M A Rivkin **Full name(s)** Mrs Michelle Anne Rivkin
**Position (eg** Treasurer **Secretary, Chair, etc)**
**Date**
Balance at bank 31/12/20
25266.88
General fundraising
CR DR 01/21 Lotto £10.00 Cassidy £51.00 02/21 Quilter Cheviot £2,640.00 03/21 Easy funding £50.63 Lotto £10.00 04/21 Body shop £50.00 Lotto £12.50 Easter eggs £128.00 05/21 Easy funding £38.44 Lotto £10.00 Body shop £41.00 06/21 Lotto £12.50 07/21 Lotto £8.00 08/21 Donation £10.00 Easy funding £34.08 Lotto £5.00 Lotto licence -£40.00 09/21 Lotto £2.50 Donation £90.00 Donation £47.15 Donation £20.00 10/21 Lotto £2.00 11/21 Bags2school £75.00 Lotto £2.00 Easy funding £17.40 12/21 Lotto £2.50 Donation £110.00 £3,479.70 -£40.00 £3,439.70 From 2020 £2,261.88 £5,701.58 Money at bank 31/12/ 2021 £8,816.63 Money held by hexham Priory £1,000.00 **Total funds ###**
Minibus fundra
Sponsored walk NCC donation Payment bus NCC donation Sponsored walk Payment bus
Hexham deposit Hexham deposit Hexham deposit
From 2020 Total raised for bus Left end 2021
Representing Mini bus £3,115.05 Ipads £1,000.00
General
£5.701.58
£9,816.63
aising CR DR
£3,676.00 £10,000.00 -£19,396.50 £2,500.00 £1,863.55 -£19,396.50 £342.00 £367.50 £154.00
£18,903.05 -£38,793.00 £23,005.00 £41,908.05 £3,115.05
£22,382.75
-£38,833.00
|General fundraising||||Minibus fundr|
|---|---|---|---|---|
||CR||DR||
|01/22 Lotto||£2.00|||
|02/22 Easy funding||£44.55||Quilter Cheviot|
|Lotto||£2.50|||
|03/22 Lotto||£2.00||Payment bus|
|04/22 Lotto||£2.00|||
|05/22 Lotto||£2.00|||
|06/22 Lotto||£5.00|||
|Easy funding||£17.66|||
|07/22 Lotto||£12.00|||
|08/22 Easy funding||£31.88|||
|Lotto||£2.00|||
|09/22 Lotto||£7.50|||
|10/22 Lotto||£9.50|||
|11/22 Easy funding||£38.09|||
|Lotto||£3.00|||
|Cofee morning|||£7.94||
|Hampers|||£13.46||
|License|||£40.00||
|Rafe tickets|||£52.00||
|Panto|||£1,368.00||
|12/22 Lotto||£10.00|||
|Bf from 2021
Balance
Money at bank 31/12/22
Money held by hexham Priory
**Total funds**
Representing
Ipads
General
**Allocated funds/ Accural costs**
Tyne valley coaches
iPad cost
Extra tickets theatre
Deposit for theatre 2024
Cost of disposable cups
Money for classes (money HP have)
**Accural for money raised (income)**|£191.68 £1,481.40
£5,701.58
Bf from 2021
**£4,411.86**
Balance
£4,331.91
£1,000.00
**£5,331.91**
£1,000.00
£4,331.91
£5,331.91
£542.00
£891.00
£94.50
£200.00
£30.00
£1,000.00
£2,757.50
£1,140.80
£74.00|
|---|---|
|
Christmas Rafe
Cofee refreshments||
|My child art|£41.80|
|---|---|
||£1,256.60|
|**Not Allocated funds from 2022**|£3,831.01|
||£4,248.28|
||£7,476.40|
raising CR DR
£2,800.00
-£5,995.00
£2,800.00 -£5,995.00 £3,115.05 £5,915.05 **-£79.95**