Registered charity no 1185239
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
FOR
PRUDHOE YOUTH PROJECT
Digital Accountancy , Spetchells Centre 58 Front Street, Prudhoe, NE42 5AA
Prudhoe Youth Project
Report of the trustees for the year ended 31 March 2021
The trustees present the directors’ report and audited financial statements for the year ended 31 March 2021
Reference and Administrative Information
Charity Name: Prudhoe Youth Project
Charity registration number: 1185239
Registered Office and operational address:
Spetchells Centre 58 Front Street Prudhoe NE42 5AA
Website: prudhoeyouthproject.org
Facebook www.facebook.com/Prudhoe-Youth-Project-269171274027843/
Trustees
Cllr Christopher Barrett ( appointed 21[st] March 2019) Paul Davenport (appointed 15 October 2020 ) Dorothy Dickinson ( appointed 17[th] October 2019) Bethany Elringham ( appointed 15 October 2020 ) Brenda Grey ( appointed 11 June 2020) George Hepburn OBE ( appointed 24 September 2020 )
Donald Hutton ( appointed 21[st] March 2019)
Rachel Noble ( appointed 21[st] March 2019)
Vesta Moore ( appointed 19[th] September 2019) Cllr Gerald Price ( appointed 19[th] September 2019)
Cllr Angie Scott ( appointed 13 February 2021 )
Richard Shrimpton ( appointed 21[st] March 2019 )
Peter Surridge ( resigned 14 May 2020 )
Company Secretary
George Hepburn OBE
Independent Examiner
Digital Accountancy , Spetchells Centre
58 Front Street, Prudhoe, NE42 5AA
Bankers – Unity Trust Bank plc. Nine Brindleyplace, Birmingham, B1 2HB
Our Aims and Objectives
Purposes and Aims
PYP helps young people reach their full potential by providing activities and support for young people in Prudhoe in ways that:
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Are based on what young people say they need
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Are delivered on their own terms
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Integrate young people with special needs
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Recognise the increasing mental health issues among young people
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Support LGBT+ young people
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Provide support and guidance to vulnerable young people
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Promote wellbeing generally among young people
Meeting the public benefit requirement
Trustees are aware of their duty to have due regard to the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
In meeting their purpose ‘to help young potential reach their full potential ’ they have run detached and centre based session for young people and worked with other youth groups to improve provision of services for young people.
Activities
Gemma Nixon was appointed Youth Development Officer in July following public advertisement. Gemma is a qualified and experienced youth worker who had previously worked as Youth Development Worker for RTC Sports in Otterburn. Gemma subsequently appointed Hollie Lees and Jamie Yeowart as sessional youth workers. Alan Lamb was appointed later in the year as Happy Faces sessional youth worker.
Activities with young people has been curtailed because of lockdowns as a result of the pandemic which prevented face to face sessions for several months and reduced numbers attending sessions thereafter. This has been particularly frustrating with staff in post ready to develop relations with young people
The following activities have taken place:
Ø Junior youth club sessions have been delivered from the Methodist Church and moved to the Parish Hall for young people aged 8-13. We offered two sessions on a Wednesday to reduce the numbers in any one session. These sessions have been based around young people’s interest including sports, games, arts and crafts and music.
Ø Senior youth club delivered from the Methodist Church has been supporting young people aged 13-19. During sessions we have chatted with young people allowing youth workers to build relationships, played games and covering issues such as mental health, sexual health and offering support into further education and employment.
Ø We have 46 registered young people; these young people have attended our sessions and completed our annual consent form.
Ø Detached youth work took place when we were unable to open youth clubs and schools were open to all young people. Detached then became outreach sessions where youth workers could sign post young people to PYP activities. We have had 83 face to face contacts through our youth sessions and detached youth sessions.
Ø PYP delivered holiday activities which included golf, dance, bushcraft. We delivered trips to Stomping Ground where young people took part in forest school activities. We held 9 school holiday activities in total which have been face to face and online.
Ø During periods of local and national lockdown we offered a variety of support, we sent young people letters and craft packages, organised group and one to one zoom call and met up face to face with individuals who needed extra support.
Ø We have supported Happy Faces by offering a youth worker for sessions via zoom and continued to support the organisation by employing a youth worker to deliver sessions on a regular basis.
PYP has also set up a forum for all the youth groups in the town to share common concerns and experiences and is attended by about 20 different organisations. It is also a member of Tynedale Youth Forum.
PYP is a partner in a project to redevelop a former school (East Centre) as a future hub for young people’s activities and has contributed to planning meetings during the year.
Financial Review
PYP was awarded grants by Sir James Knott Trust (£27,00 over 3 years), Wellesley Trust (£10,000) and Willan Charitable Trust (£10,000) for staffing and running costs and received further funding from Prudhoe Town Council (£5,000) and Prudhoe Community Workshop Trust (£4000) as well as some smaller grants. In all, income totalled £44130 (2020: £34,722) and brought forward £15476 awarded in the previous year.
Expenditure was mainly to pay for staffing and activities and totalled £19488 (2020: £19246) which was considerably less than expected due to activities being suspended during lockdowns. The delays were discussed with funders who agreed for their grants to be carried forward.
There was a balance of £40,118 (2020 £15476) at the year end to be used for staffing and activities during 2021-2 as circumstances allow.
Assets
PYP does not yet have any fixed assets but held assets in cash at the year end for future activities.
Plans for Future Periods
PYP will run three weekly sessions a week in term times and holiday activities as well. It was difficult to work consistently with young people during the lockdowns and now hopes to build up regular groups of young people of different ages and work with time to determine future activities.
PYP will continue to work with Prudhoe Community partnership and other agencies to redevelop East Centre as a long term permanent base for young people in the town.
Risk Review
PYP has followed government guidelines and gain support from the National Youth Agency who are the national body for youth work in England. At each level of restrictions, we have reviewed and amended risk assessments and action plans to adapt changing guidelines.
The main risk is attracting sufficiently long term funding for staff and activities and we continue to have a sub group which monitors the charities finances.
Governing Document
PYP became a charitable incorporated organisation (CIO) established on 9[th] September 2019.
Structure, Governance and Management
The Project is governed by the trustees who are elected by the members. There may be up to 10 trustees of whom two may be appointed by Prudhoe Town Council. Trustees have met monthly.
Paul Davenport, Bethany Eltringham, Brenda Grey and George Hepburn joined as trustees during the year.
At the Annual General Meeting Cllr Chris Barrett, Don Hutton and Rachel Noble retire by rotation and are eligible for re-election.
Related Parties
PYP receives funding from Prudhoe Town Council which has two representatives appointed as trustees.
Accountants and external examiner .
Digital Accounting was appointed independent examiner in June 2021.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions of Part VII of the Companies Act 1985 relating to small entities.
Approved by the trustees on 15[th] July 2021 and signed on its behalf by:
Dorothy Dickinson (Chair)
George Hepburn OBE (Treasurer)
Prudhoe Youth Project
( registered charity no 1185239)
Receipts and Payments period ended 31.03.21
| Total | Notes | |
|---|---|---|
| Receipts | ||
| Prudhoe Town Council | 5000 | |
| Sir James Knott | 9000 | |
| Wellesley Trust | 10000 | |
| The 1989 Willian Charitable Trust | 10000 | |
| The Prudhoe Community Workshop Trust | 4000 | |
| NCC Youth Service, Youth Fund | 480 | |
| The Barbour Foundation | 1750 | |
| Hexham Rotary Club | 700 | |
| High Sheriff Award | 750 | |
| Fundraising, lottery, small funding group,donations | 379 | |
| Other | 2072 | Furlough, Part Payment for Zoom |
| Total receipts | 44130 |
Payments
| Staffing | 14916 |
|---|---|
| Room Hire | 138 |
| Activities and Resources | 3403 |
| Equipment | 959 |
| Bank Charges | 72 |
| Total payments | 19488 |
| Balance | 24642 |
| Bank balance brought forward | 15476 |
| Balance at 31.03.21 | 40118 |
Statement of Assets and Liabilities
Reserves
| Reserves | ||
|---|---|---|
| Payroll | 814 | due 30.4.21 |
| Prudhoe Town Council | 2600 | residential tba |
| Shears Foundation | 4300 | for activities 21.22 |
| The Prudhoe Community Workshop Trust | 4000 | for activities 21.22 |
| Wellesley Trust | 5000 | for activities 21.22 |
| The 1989 Willian Charitable Trust | 5000 | for activities 21.22 |
| The Barbour Foundation | 1500 | for activities 21.22 |
| Carried forward for future periods | 16904 | |
| Balance @31.03.21 | 40118 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustoesl members of Prudhoe Youth Project On accounts for the year ended 31 March 2021 Charity no {if any) 1185239 Set out on pages I report to the trustees on my examination of the accounts of the above chanty ("the Twsl'} for the year ended 31103 12021. Re•ponslbllltlo9 and As the charity trustees of Ihe Trust. you are responsible for the preparation basls of report ofthe accounts in accordance with the requirements ofthe Charities Acl 2011 rthe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination which gives m8 cause lo believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Ind6p•ndent examlnorfs Statement Slgnod: 4d, Date: 15.06.21 Name: Karen Saddington - Digrtal Accountancy Relevant profossional quallflcation{sl or body (if any): ICAEW Address: Room 2.05, The Spetthells Centre, 58 Front Street, Prudhoe, Northumbedand NE42 SAA