----- Start of picture text -----
Trustees' Annual Report for the period
Period start date Period end date
09 Septemb 2019 31 May 2020
er
T
From o
----- End of picture text -----
Section A Reference and administration details
Charity name
Fulham Brass Band
Other names charity is known by
Registered charity number (if any) 1185237
| Charity's principal address | St Etheldreda's Church | St Etheldreda's Church | |
|---|---|---|---|
| 528 Fulham Palace Road | |||
| London | |||
| Postcode | SW6 6JF |
Names of the charity trustees who manage the charity
Dates acted if not for Name of person (or body) entitled Trustee name Office (if any) whole year to appoint trustee (if any) 1 Clare Pitt Chair 2 Derek Treadwell
3 Ally Crowther
- 4 Andrew Pitt
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
TAR
1
June 2020
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Charitable incorporated organisation
- (eg. trust, association, company)
Trustee selection methods Trustees are appointed or re-appointed annually at the AGM, in accordance with the constitution (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To promote, improve, develop and maintain public education in and appreciation of art and music, particularly brass band music, in and around Fulham and the UK more generally.
TAR
2
June 2020
The main activities are as follows: a) the operation of an amateur brass band Summary of the main activities b) facilitating the musical education of band members undertaken for the public c) the presentation of public performances benefit in relation to these objects (include within this The trustees have had regard to the Charity Commission’s guidance section the statutory on public benefit and considered this as part of all decision making declaration that trustees have when planning the year’s activities. had regard to the guidance issued by the Charity These activities benefit our members who can develop their musical Commission on public benefit) ability and also the wider public as we are able to perform and raise the profile of brass band music.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • policy programme related investment; • contribution made by volunteers.
Section D Achievements and performance
TAR
3
June 2020
Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
The band rehearses weekly on a Monday night and this has given members the opportunity to practice and develop their musical performance skills through new repertoire. The band continues to consistently improve in quality and skill and this has been shown by achieving our recent promotion at competitive level to the championship section. We currently have 25 members of the band and that figure has remained consistent throughout the year. There has been some turnover of players, which is typical for our central London location, but we have been able to recruit talented new members and this is testament to the band’s positive reputation that we are able to attract high quality players. Our regular calendar of concerts and engagements throughout the year, performing in the Fulham and local area, has allowed us to share brass band music with wider audiences. These have included public services at St Etheldreda’s church as well as other private engagements such as ‘Santa in the City’ fun run and fireworks event at the Hurlingham Club. As we do every year, we performed at the Armistice day parade for the London Borough Hammersmith and Fulham in November 2019. This annual opportunity is our most visible public local performance and is a chance to raise our profile and that of brass bands. The band performed very well, especially as marching is not a regular activity for us and received high praise from the audience and other participants. Other concerts to note in particular: In October 2019 our concert of Peter Graham’s music at Regent Hall in central London allowed us to reach an audience further than our local area. We performed with guest soloist, Chris Thomas, principal trombone of the Cory band, which also gave members the opportunity to work with a high quality musician and learn from him directly as well as the performance itself. This year we hosted a Christmas concert at St Etheldreda’s church and invited the Alle Choir to join us. This again enabled us to reach a wider audience of the choir’s followers who may not previously have been to a brass band concert. In December 2019 the band appeared on the Zoe Ball breakfast show on BBC Radio 2 which gave us national exposure and prompted much interest in our social media presence and website. In March 2020, our joint concert with Carlton Main Frickley Colliery Band allowed band members a further opportunity to work with professional level musicians and learn from them. The concert also gave followers of our band the opportunity to experience one of the best bands in the country. During the COVID-19 pandemic and suspension of regular face to face rehearsals, the band has been proactive and continued to meet virtually for weekly performance development sessions with guest presenters. These have been collaborations with some very talented and renowned musicians including Sheona Wade, Roger Webster, Peter Graham, Carol Jarvis, Bram Tovey, Philip Harper and Jannicke Ellingsen[ and, where suitable, these sessions have been made available to a wider audience than the band]. The band also held a soloist competition during this time to give band members something to focus their practice on and work towards. It was a successful event and good for all members of the band, especially those who don’t usually get to perform in that way. The band gave each other praise and support and a guest judge was involved too to give more formal remarks to each soloist. The band also engaged with the public by launching the #125challenge via social media during the COVID-19 lockdown. In line with the objects of the band, the purpose of the challenge was to encourage people, from any aspect of the community, to share their own musical creativity online, using the 125 metronome marker as the constant theme. In doing so, the band also raised money for the British Lung Foundation. Nearly 40 donations were made in response to the challenge, and some of the videos submitted amassed over 1000 views of their own. |
|---|---|
TAR
June 2020
4
Section E Financial review
Brief statement of the charity’s policy on reserves Given its size and the voluntary nature of its membership, the band does not have a formal and published reserves policy in place. However, it has historically always kept its bank balance in credit by at least £3000 in order to ensure that, in the event its income falls below expectations, it can undertake the activities required to meet its core charitable purposes, such as hiring equipment to run a concert, attending competitions or purchasing new music or instruments as required. The reserve also ensures the band hedges any unforeseen needs for funds, such as the loss of an instrument or the requirement to relocate to a new rehearsal venue. In setting the amount reserved (ie, at least £3,000) the band has considered factors such as the range of costs a high-end brass instrument (ranging from approx. £1,000 to £5,000), and its experience in hiring venues and transport for some 25+ people when it is required to travel for concerts and contests. Given the straightforward nature of the band, it operates using only one bank account, meaning that the reserve is not held anywhere separately. However, the reserves are monitored on an ongoing basis by the Treasurer.
The committee of management meets regularly throughout the year and the Treasurer provides a full financial update at each meeting. The band's (informal) policy on reserves, and the amount to be retained, is considered at such meetings.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include Our main source of funds this year has been through subscription fees additional information, where from members and payments for performances. relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
TAR
June 2020
5
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Clare Pitt
Position (eg Secretary, Chair Chair, etc)
Date 23 June 2020
TAR
6
June 2020
Fulham Brass Band Accounts 2019/20
| Opening balance Closing balance |
2018-19 | 2019-20 | |
|---|---|---|---|
| Opening balance | 5,517.21 | 6,746.04 | |
| Closing balance | 6,746.04 | 4,103.51 |
| Areas Conductor fees Butlins vs Nationals Deps Donation Gigs Instruments Insurance Uniform Rehearsal venue hire Misc Music Storage boxes/Music stands Subs Web costs |
Areas Conductor fees Butlins vs Nationals Deps Donation Gigs Instruments Insurance Uniform Rehearsal venue hire Misc Music Storage boxes/Music stands Subs Web costs |
In | Out | Out | In | Out |
|---|---|---|---|---|---|---|
| 210.00 | 852.00 | 859.00 | 1,096.01 | |||
| 0.00 | 3,011.50 | 0.00 | 3,525.90 | |||
| 1,773.00 | 3,960.19 | 320.00 | 1,619.42 | |||
| 0.00 | 1,125.80 | 0.00 | 985.00 | |||
| 0.00 | 0.00 | 1,296.67 | 0.00 | |||
| 8,700.00 | 992.60 | 6,130.00 | 1,179.24 | |||
| 0.00 | 472.95 | 0.00 | 843.39 | |||
| 0.00 | 701.83 | 0.00 | 987.69 | |||
| 0.00 | 112.50 | 0.00 | 0.00 | |||
| 0.00 | 1,296.00 | 0.00 | 1,377.00 | |||
| 0.00 | 425.33 | 110.50 | 1,207.42 | |||
| 0.00 | 856.10 | 0.00 | 547.06 | |||
| 0.00 | 73.34 | 0.00 | 1,284.48 | |||
| 4,580.00 | 0.00 | 4,260.00 | 0.00 | |||
| 0.00 | 154.03 | 0.00 | 266.09 | |||
| Total | 15,263.00 | 14,034.17 | 12,976.17 | 14,918.70 | ||
| Difference Large gig adjustments |
1,228.83 -2,771.17 |
|||||
| Large gig adjustments | -2,771.17 |
Trustees’ Annual Report for the period
From 1 June 2020 To 31 March 2021
Charity name: Fulham Brass Band
Charity registration number: 1185237
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote, improve, develop and maintain public education in and appreciation of art and music, particularly brass band music, in and around Fulham and the UK more generally. |
| Summary of the main activit- ies in relation to those pur- poses for the public benefit, in particular, the activities, projects or services identi- fied in the accounts. |
Para 1.17 and 1.19 |
The main activities are as follows: a) the operation of an amateur brass band b) facilitating the musical education of band members c) the presentation of public performances The trustees have had regard to the Charity Commission’s guidance on public benefit and considered this as part of all decision making when planning the year’s activities. These activities benefit our members who can develop their musical ability and also the wider public as we are able to perform and raise the profile of brass band music. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Com- mission on public benefit |
Para 1.18 |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements and Performance
| SORP refer- ence |
||
|---|---|---|
| Summary of the main achieve- ments of the char- ity, identifying the difference the charity’s work has made to the cir- cumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This has been a year like no other. During the coronavirus pandemic, the band has continued to meet regularly on a Monday evening for virtual zoom ses- sions. The band’s MD, John Ward, has done an incred- ible job to programme a variety of sessions from learn- ing, masterclasses and competitions through to fitness and surprise activities. These sessions have enabled the band to maintain a solid community and provided stability for all members during what has been a very challenging time. Despite not being able to meet each week and give our members their usual outlet, the weekly virtual sessions have kept the band community strong and we are still very much an active group. The band is very grateful for all of John’s hard work to achieve this. In the autumn of 2020 when restrictions were lifted for a short while, the band held a few face to face rehearsals (following all COVID safe measures) and this included recording a virtual Christmas concert. The concert re- ceived over 500 views on our social media platforms. Whilst our plans to celebrate our 125th anniversary have been placed on hold, the band did complete a TV gig on the Jack Whitehall Show, giving our band nation- al exposure. We also performed locally by prerecording some contributions to local Christmas performances (community events we’d usual do in person) including the Royal Marsden’s Celebrate A Life service. The band has also been accepted to Making Music’s Adopt a music creator scheme. This was a competitive field with a limited number of collaborations possible and is a great achievement. We have been paired with music creator, Flori Maunders, who has met the band via the zoom sessions to get to know the group and will soon begin writing a work for the band. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against ob- jectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other |
|
|---|---|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s fin- ancial position at the end of the period |
Para 1.21 | Financial position is stable and healthy. Despite our lack of usual income from per- formances, outgoings have been consider- ably less too so we end the year in credit. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Given its size and the voluntary nature of its membership, the band does not have a formal and published reserves policy in place. However, it has historically always kept its bank balance in credit by at least £3000 in order to ensure that, in the event its income falls below expectations, it can undertake the activities required to meet its core charitable purposes, such as hiring equipment to run a concert, attending com- petitions or purchasing new music or in- struments as required. The reserve also ensures the band hedges any unforeseen needs for funds, such as the loss of an in- strument or the requirement to relocate to a new rehearsal venue. In setting the amount reserved (ie, at least £3,000) the band has considered factors such as the range of costs a high-end brass instrument (ranging from approx. £1,000 to £5,000), and its experience in hiring venues and transport for some 25+ people when it is required to travel for con- certs and contests. Given the straightforward nature of the band, it operates using only one bank ac- count, meaning that the reserve is not held anywhere separately. However, the re- serves are monitored on an ongoing basis by the Treasurer. The committee of management meets reg- ularly throughout the year and the Treas- urer provides a full financial update at each meeting. The band's (informal) policy on reserves, and the amount to be retained, is considered at such meetings. |
| Amount of reserves held | Para 1.22 | £3000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncer- tainties about the charity continuing as a going con- cern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our main source of funds this year has been through subscription fees from mem- bers as well as a couple of payments for performances. |
|---|---|---|
| Investment policy and ob- jectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity consti- tuted? (e.g unincorporated associ- ation, CIO) |
Para 1.25 | Charitable incorporated organisation |
| Trustee selection methods including details of any con- stitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or re-appointed an- nually at the AGM, in accordance with the constitution |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures ad- opted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the char- ity works |
Para 1.51 | The trustees formed a Committee of Man- agement to undertake the day to day run- ning and organisation of the band (in ac- cordance with clause 18 of the charity’s constitution). The committee of management terms of reference documents the trustees’ powers and functions that are delegated to the committee. The document also include de- tails of each of the committee officer roles. The Chair of trustees will act as the Chair- person of the committee. |
| Relationship with any re- lated parties |
Para 1.51 | |
| Other |
Reference and Administrative details
Charity name Fulham Brass Band
| Other name the charity uses Registered charity number 1185237 Charity’s principal address St Etheldreda’s Church 528 Fulham Palace Road London SW6 6JF |
|
|---|---|
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Clare Pitt | Chair of Trust- ees |
||
| Ally Crowther | ||||
| Andrew Pitt | ||||
| Derek Tread- well |
||||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Clare Pitt
Position (eg Sec- Chair retary, Chair, etc)
Date 31/03/2021
Confidential#
Fulham Brass Band Accounts 2020/21
| Opening balance Closing balance Areas Conductor fees/Zoom Guest speakers Butlins vs Nationals Deps Donation Gigs Instruments Insurance Uniform Rehearsal venue hire Misc Music Storage boxes/Music stands Subs Web costs Total Difference Large gig adjustments |
2019-20 | Out 1,096.01 3,525.90 1,619.42 985.00 0.00 1,179.24 843.39 987.69 0.00 1,377.00 1,207.42 547.06 1,284.48 0.00 266.09 14,918.70 -1,942.53 |
2020-21 | |
|---|---|---|---|---|
| 6,746.04 | 4,103.51 | |||
| 4,103.51 | 6,496.41 | |||
| In | Out | In | Out | |
| 859.00 | 1,096.01 | 20.00 | 0.00 | |
| 0.00 | 3,525.90 | 0.00 | 1,565.00 | |
| 320.00 | 1,619.42 | 0.00 | 0.00 | |
| 0.00 | 985.00 | 0.00 | 220.00 | |
| 1,296.67 | 0.00 | 85.00 | 0.00 | |
| 6,130.00 | 1,179.24 | 2,130.00 | 161.90 | |
| 0.00 | 843.39 | 0.00 | 134.40 | |
| 0.00 | 987.69 | 0.00 | 522.69 | |
| 0.00 | 0.00 | 0.00 | 0.00 | |
| 0.00 | 1,377.00 | 0.00 | 324.00 | |
| 110.50 | 1,207.42 | 0.00 | 710.77 | |
| 0.00 | 547.06 | 0.00 | 93.90 | |
| 0.00 | 1,284.48 | 0.00 | 0.00 | |
| 4,260.00 | 0.00 | 4,280.00 | 0.00 | |
| 0.00 | 266.09 | 389.44 | ||
| 12,976.17 | 14,918.70 | 6,515.00 | 4,122.10 | |
| 2,392.90 | ||||
| Large gig adjustments |