Charity registration number 1185220
SUTTON TENNIS & SQUASH CLUB
CONSOLIDATED ANNUAL REPORT
AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
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SUTTON TENNIS & SQUASH CLUB
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees P M Ward A Jennings T J Davies (resigned 31 March 2025) S M Lewis J Jones-Smythe Charity Number 1185220 Registered Office 19 Devonshire Road Sutton Surrey SM2 5HH Independent examiner Hybrid Premium Limited Chartered Certified Accountants 110 Newbury Gardens Epsom KT19 0PD
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SUTTON TENNIS & SQUASH CLUB CIO
CONTENTS
| Page | |
|---|---|
| Trustee’s report | 4 – 6 |
| Statement of Trustees’ responsibilities | 7 |
| Independent Examiner’s report | 8 |
| Statement of Profit and Loss | 9 |
| Balance Sheet | 10 |
| Notes to the financial statements | 11 – 16 |
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SUTTON TENNIS & SQUASH CLUB
TRUSTEES’ REPORT ON CONSOLIDATED ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
The Trustees present their annual report and financial statements for the year ended 31 March 2025 on the consolidated accounts and activities of the Club.
Objectives and Charitable Activities
The promotion of community participation in healthy recreation in particular, by the provision of facilities for the playing of racquet sports including tennis, squash and racketball.
The Inclusivity Manager role continued to have primary responsibility for overseeing delivery of all programmes, which are for the benefit of non-core members which this year was enhanced through participation of our squash coach in these programmes, in particular for providing free racketball sessions twice a week for those over 65. These courses are delivered at a discount to our full membership rates. This allows STSC to provide access to a section of the public who would otherwise be unable to access facilities at the club either for financial and / or disability reasons. We spent £8857 on the tennis inclusivity activities (2024: £6,234) against which we received specific grants of £1520 (2024: grants of £600). We spent £8,435 of the lottery fund grant we received for the over 65 racketball sessions.
All Trustees are aware of the guidance issued by The Charity Commission with regard to Public Benefit and adhered to the guidance throughout the year.
During the period, we have continued to look to expand the footprint of users of the club to all abilities and age groups.
With 17 school / college relationships, the mix of schools covers the full spectrum of academic and physical abilities from grammar schools to others with a high concentration of SEN students, ensuring we make the facilities available across the whole community.
For adults, we continue to deliver programmes for the able and less able bodied, such as disability, walking, mental health and well-being programmes.
The planning and scheduling of these programmes allows us to fill court usage during weekdays and early evenings which tend to be off peak periods for our core membership.
To deliver on our policy to make facilities available to the full cross section of abilities in our community, requires us to continue to make a financial contribution into our Inclusivity Programmes, which we remain committed to.
Surplus funds generated each year from our members are being invested back into the fabric of the club to maintain facilities and increase our court space capacity.
We have a strong ethic of encouraging our members to be contributors of their time as volunteers, alongside being active playing members of the club. This includes all our Trustees, Management Committee members and event organisers.
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Structure, governance and management
During the year, there were 5 Trustees who oversaw the functioning of the club. Tim Davies stood down as a Trustee on 31 March 2025 having been a Trustee since the Charity was incorporated and we were very grateful for his service during this formative period for the Charity.
Of the remaining 4 Trustees, 2 currently serve on the Management Committee. This provides a balance between independent oversight of the Management Committee, alongside continuity with the Management Committee.
The Management Committee meets formally on a regular basis, usually every month. The Trustees are kept briefed throughout the year on all relevant matters and through reserved powers have control over the Management Committee contracting and expenditure decisions above an agreed delegated threshold.
Specifically STSC has the charity entity and a wholly owned trading subsidiary, STSC Trading Ltd, through which relevant transactions occur.
Policies and the Risk Register are reviewed on a regular basis to ensure they remain current. These are maintained “on line” for Trustees to review at any time and formally circulated to Trustees periodically.
Finances
The profitability of the Club has been materially strengthened during the year with the profitability of the bar, catering and social activities being run far more successfully with trading net income raised to £34,835 compared to a loss of £1,966 last year. In addition, the flat was let out with total rental income generated of £22,464 (2024: £8,169) and a new contract agreed with our tennis coaching team resulting in approximately an additional £8,000 of income for the Club. Membership was steadily increased from about 810 to about 880 members in total and resulting in a 9% increase in membership income.
In addition, there has been a need to significantly improve the quality and quantity of maintenance work done on improving and maintaining the fabric of the Club with about £70,000 spent on our buildings, grounds and courts. Thus, the additional income generated has been ploughed back into the Club itself, improving the amenities available to our members.
The net result is that, before depreciation, the Club generated a healthy £37,636 surplus compared to only a surplus of £833 last year.
Improvements
During the current year the Club has spent £120,000 on major additions. These have included significant relaying Tennis Courts 4-6 with the successful porous acrylic surface, a new floor was laid on Squash Court 1 and new LED floodlights have been installed on all 9 tennis courts. These major improvements were in addition to the many modest but important refurbishment works around the Club funded through our maintenance work as mentioned above. We have therefore continued to materially improve the facilities at our club.
Promissory Notes .
Having spent almost £200,000 on improvements this could not have been achieved from our existing resources alone. The decision was taken to raise £40,000 from Members to enable
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us to make all these improvements. This £40,000 of Promissory notes was fully subscribed with the notes being repayable in September 2027.
Future Developments
With the significantly improved profitability the Trustees and the Management Committee are committed to keep investing the income generated in improving the Club and its Buildings, Courts and Grounds. During the current year we have already refurbished the squash court gallery, upgraded the gas supply to the Club, improved the security and upgraded the fire detection system. A great deal of redecoration and improvement to the bar area has been carried out. Work will continue throughout the remainder of the year.
Signed on behalf of the Trustees
Peter M Ward
Approved by the Trustees on 2nd December 2025
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SUTTON TENNIS & SQUASH CLUB
STATEMENT OF TRUSTEES’ RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2025
The trustees, for the purpose of charity law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently.
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observe the methods and principles in the Charities SORP.
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make judgements and estimates that are reasonable and prudent; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with those required by the Charity Commission. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
These accounts were presented and approved at the AGM of the Club.
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CHARTERED CERTIFIED ACCOUNTANTS’ REPORT
TO THE TRUSTEES ON THE PREPARATION OF THE UNAUDITED CONSOLIDATED ACCOUNTS OF:
SUTTON TENNIS AND SQUASH CLUB CIO
FOR THE YEAR ENDED 31 MARCH 2025
I report to the trustees on my examination of the consolidated accounts of the above charity ('the Trust") for the year ended 31/03/2025.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I am qualified to undertake the examination by being a qualified member of The Association of Chartered Certified Accountants.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination other than that disclosed below which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Joanne Rowland
Hybrid Premium
Chartered Certified Accountants
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SUTTON TENNIS & SQUASH CLUB CIO
CONSOLIDATED STATEMENT OF PROFIT AND LOSS FOR THE YEAR ENDED 31 MARCH 2025
| CONSOLIDATED PROFIT AND LOSS For the year ended 31st March: 2025 INCOME: NOTE £ Membership Subscriptions Donations and Grants (including Gift Aid) Tennis and Squash Court booking and guest fees 3 Net profit/(loss) from bar, catering and social activities 4 Other Income including Bristish Tour less expenses 5 TOTAL INCOME (net of trading expenses): EXPENSES: Maintenance of Courts, Buildings and Grounds 7 84,103 Light and Heat 35,622 Tennis and squash related expenses 24,094 Administration, professional and other expenses 8 35,796 TOTAL NON TRADING EXPENSES |
CONSOLIDATED PROFIT AND LOSS For the year ended 31st March: 2025 INCOME: NOTE £ Membership Subscriptions Donations and Grants (including Gift Aid) Tennis and Squash Court booking and guest fees 3 Net profit/(loss) from bar, catering and social activities 4 Other Income including Bristish Tour less expenses 5 TOTAL INCOME (net of trading expenses): EXPENSES: Maintenance of Courts, Buildings and Grounds 7 84,103 Light and Heat 35,622 Tennis and squash related expenses 24,094 Administration, professional and other expenses 8 35,796 TOTAL NON TRADING EXPENSES |
2025 2024 £ £ 118,886 2,559 32,303 34,835 27,978 216,560 74,494 25,508 24,451 34,051 179,615 |
2024 £ 109,504 5,960 23,580 (1,966) 22,261 |
|---|---|---|---|
| 159,338 158,505 |
|||
| NET INCOME BEFORE DEPRECIATION | 36,946 | 833 | |
| Depreciation of fixed assets for year 9 Loss of disposal of fixed assets 9 NET PROFIT/(LOSS) AFTER DEPRECIATION EXTRAORDINARY ITEMS Sale of future income from lease of telephone mast less associated legal expenses TOTAL INCOME/LOSS AFTER EXTRORDINARY ITEMS: RETAINED EARNINGS BROUGHT FORWARD: RETAINED EARNINGS carried FORWARD: RESTRICTED FUNDS: Lottery Grant for Over 65s Racketball (brought forward) Amount of grant utilsed during year: RESTRICTED FUNDS CARRIED FORWARD |
31,584 3,421 1,941 - 1,941 93,580 95,521 18,110 8,435 9,675 |
20,092 - |
|
| (19,259) 91,237 |
|||
| 71,978 21,602 |
|||
| 93,580 | |||
| 18,110 - |
|||
| 18,110 | |||
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SUTTON TENNIS & SQUASH CLUB CIO
CONSOLIDATED BALANCE SHEET
AS AT 31 MARCH 2025
_________
| CONSOLIDATED Balance Sheet | CONSOLIDATED Balance Sheet | CONSOLIDATED Balance Sheet |
|---|---|---|
| Note | 2025 |
2025 2024 2024 |
| FIXED ASSETS (less depreciation): Builings and Courts 12 Fitures and Fittings 12 Total Fixed Assets (less Deprciation) Investments 13 Current Assets Cash at Bank and in hand Bar and Catering Stock Debtors 14 Prepayments Current Liabilities Accounts payable 15 Income in advance Loan payable in under one year Net Current Assets Loans falling due after one year 16 Promissory Notes 2027 NET ASSETS as at 31 March 2025 RESERVES: 17 Capital Fund Development Fund Retained Earnings Restricted Funds TOTAL RESERVES as at 31 March 2025 |
£ 51,533 5,547 4,135 3,614 |
£ £ £ 175,311 95,849 22,610 17,761 197,921 113,610 1,300 1,300 111,133 6,483 4,816 2,842 125,275 19,244 1,034 4,000 24,278 46,192 100,997 3,564 7,564 40,000 - 201,849 208,343 83,328 83,328 13,325 13,325 95,521 93,580 9,675 18,110 201,849 208,343 |
| 64,829 14,637 - 4,000 |
||
| 18,637 |
The financial statements were approved by the Trustees on 2[nd] December 2025 P M Ward
Chair of Trustees
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SUTTON TENNIS & SQUASH CLUB CIO
NOTES TO THE CONSOLIDATED ACCOUNTS
AS AT 31 MARCH 2025
_________
1 ACCOUNTING POLICIES:
1 Statutory Information
Sutton Tennis and Squash Club CIO is a Charity constituted as a Charitable Incorporated Organisation, registered as a charity in England and Wales, charity registration number 1185220 . The registered office is 19, Devonshire Road, Sutton Surrey SM2 5HH, United Kingdom.
Basis of preparation of accounts
For the year ended 31 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies ACT 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and FRS 105, the Financial Reporting Standard applicable to the micro-entities regime.
2 Accounting Policies
2.1 Accounting convention
The financial statements have been prepared in accordance with the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The CIO is a Public Benefit Entity as defined by FRS 102.
The Trust has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the CIO. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
2.2 Going concern
At the time of approving the financial statements, the Trustees have a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements
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.
SUTTON TENNIS & SQUASH CLUB CIO
NOTES TO THE CONSOLIDATED ACCOUNTS (CONTINUED) AS AT 31 MARCH 2025
2.3 Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives
.
2.4 Restricted Funds
Restricted funds are only available for use by the CIO to the purpose for which they were granted to the CIO.
2.5 Income
Income is recognised when the CIO is legally entitled to it after any performance conditions have been met the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Trust has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
2.6 Membership subscriptions
Membership subscriptions are accounted for as income when they are received. The majority of subscriptions are paid monthly although some are paid for annual membership.
2.7 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.
2.8 Fixed asset - depreciation
Depreciation is provided over the expected useful life of the assets which is generally ten years apart from some bar and other fixtures where the life is five years.
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SUTTON TENNIS & SQUASH CLUB CIO
NOTES TO THE CONSOLIDATED ACCOUNTS (CONTINUED) AS AT 31 MARCH 2025
2.9 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
2.10 Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
| 3 Gross Income Unrestricted Funds 2025 2025 2024 £ £ £ Income from memberships 118,886 Donations (including gift aid) 2,559 Tennis Court and Floodlight fees 25,915 17,773 Squash Court fees 6,388 32,303 5,806 Bar and Catering Takings 147,743 Social event income 29,236 Rental Income 22,464 8,169 21,072 28,769 Other income - 2,477 y fees and other income NOTES TO ACCOUNTS - P&L ITEMS |
3 Gross Income Unrestricted Funds 2025 2025 2024 £ £ £ Income from memberships 118,886 Donations (including gift aid) 2,559 Tennis Court and Floodlight fees 25,915 17,773 Squash Court fees 6,388 32,303 5,806 Bar and Catering Takings 147,743 Social event income 29,236 Rental Income 22,464 8,169 21,072 28,769 Other income - 2,477 y fees and other income NOTES TO ACCOUNTS - P&L ITEMS |
3 Gross Income Unrestricted Funds 2025 2025 2024 £ £ £ Income from memberships 118,886 Donations (including gift aid) 2,559 Tennis Court and Floodlight fees 25,915 17,773 Squash Court fees 6,388 32,303 5,806 Bar and Catering Takings 147,743 Social event income 29,236 Rental Income 22,464 8,169 21,072 28,769 Other income - 2,477 y fees and other income NOTES TO ACCOUNTS - P&L ITEMS |
3 Gross Income Unrestricted Funds 2025 2025 2024 £ £ £ Income from memberships 118,886 Donations (including gift aid) 2,559 Tennis Court and Floodlight fees 25,915 17,773 Squash Court fees 6,388 32,303 5,806 Bar and Catering Takings 147,743 Social event income 29,236 Rental Income 22,464 8,169 21,072 28,769 Other income - 2,477 y fees and other income NOTES TO ACCOUNTS - P&L ITEMS |
Unrestricted Funds 2024 £ 109,504 5,960 23,580 136,299 28,728 |
|---|---|---|---|---|
| 22,464 21,072 - |
8,169 28,769 2,477 |
|||
| Interest income | 503 | 223 | ||
| Gross Income: 4 Trading Results : Bar and Catering Takings Bar and Food Purchases Wages Net loss on bar and catering Goss Income Expenses Net profit on social events |
2025 147,743 65,103 67,623 |
44,038 374,765 2025 £ 15,016 19,818 34,835 |
2024 136,299 77,248 75,573 |
37,160 |
| 341,231 | ||||
| 2024 £ 16,521 - 14,555 |
||||
| 29,236 9,418 |
28,728 14,173 |
|||
| 1,966 - |
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SUTTON TENNIS & SQUASH CLUB CIO
NOTES TO THE CONSOLIDATED ACCOUNTS (CONTINUED) AS AT 31 MARCH 2025
| 5 British Tour and other income Sponsorhip, Entry Fees and other income Expenses of British Tour Net profit on BT Tour Rental Income Interest and other income 6 Charitable Activities Inclusiveness Training Less; Specific Inclusiveness grants received Net cost of Inclusiveness 7 Maintenance Costs Buildings Grounds Tennis Courts Squash Courts Cleaning 8 Administrative, Proffessioanl and other expenses Telephone and internet Bank charges Software and IT Accounting, and bookeeping Audit fees for STSC Trading and CIO Other legal and Professional Hire of plant and machinery Insurance Rates etc Sundry Expenses TOTAL 9 Depreciation The operating profit is stated after charging: Depreciation of owned assets Loss on disposal of fixed assets: Trial LED lights for Courts 1-3 , Lawn and other |
2025 £ 17,960 16,060 1,900 22,464 3,614 27,978 2025 £ 8,857 1,520 7,337 2025 £ 33,160 26,955 7,640 689 15,659 84,103 2025 £ 5,852 497 6,368 1,890 2,640 3,886 6,058 4,872 491 3,242 35,796 2025 £ 31,584 3,421 |
2024 £ 28,769 17,377 |
|---|---|---|
| 11,391 8,169 2,701 |
||
| 22,261 | ||
| 2024 £ 6,243 600 |
||
| 5,643 | ||
| 2024 £ 27,065 13,238 16,727 842 16,622 |
||
| 74,494 | ||
| 2024 £ 4,094 631 7,340 1,877 2,400 2,977 4,208 2,941 3,320 4,263 |
||
| 34,051 | ||
| 2024 £ 20,560 |
||
| 0 | ||
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SUTTON TENNIS & SQUASH CLUB CIO
NOTES TO THE CONSOLIDATED ACCOUNTS (CONTINUED)
AS AT 31 MARCH 2025
| 10 Taxation No liability to UK corporation tax arose on the activities of the charity for the year ended 31st March 2025 nor for the year ended 31st March 2024. 11 Employees 2025 2024 Number Number The average monthly number of employees during the year 6 6 12 Tangible Fixed Assets Courts and Buildings Fixtures and fittings COST: £ £ At 1st April 2024 213,238 47,424 Additions 109,919 9,405 Assets written off (fully depreciated) 5,790 At 31 March 2025 317,359 56,830 DEPRECIATION: At 1st April 2024 117,389 29,663 Depreciation of Assets written off 2,368 - Charge for the year: 27,027 4,556 As at 31st March 2025 142,048 34,219 |
10 Taxation No liability to UK corporation tax arose on the activities of the charity for the year ended 31st March 2025 nor for the year ended 31st March 2024. 11 Employees 2025 2024 Number Number The average monthly number of employees during the year 6 6 12 Tangible Fixed Assets Courts and Buildings Fixtures and fittings COST: £ £ At 1st April 2024 213,238 47,424 Additions 109,919 9,405 Assets written off (fully depreciated) 5,790 At 31 March 2025 317,359 56,830 DEPRECIATION: At 1st April 2024 117,389 29,663 Depreciation of Assets written off 2,368 - Charge for the year: 27,027 4,556 As at 31st March 2025 142,048 34,219 |
|---|---|
| Loss on write off of fixed assets | 3,421 |
| NET BOOK VALUE: As at 31st March 2025 As at 31st March 2024 13 Investment Cost of land on which Club is located including the buyout of long term lease. |
175,311 22,610 95,849 17,761 2025 2024 £ £ 1300 1,300 |
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SUTTON TENNIS & SQUASH CLUB CIO
NOTES TO THE CONSOLIDATED ACCOUNTS (CONTINUED)
AS AT 31 MARCH 2025
| 14 15 16 17 |
Debtors; Amount falling due within one year: Doantion proposed from Devonshire Social Club Debtors Creditors: Accurals and Accounts Payable PAYE/NI and VAT Creditors over one year: Amounts falling due after more than one year Total Creditors: amounts falling due after more than one year Capital and Reserves Capital Fund Current Year Earnings Development Fund Retained Earnings Restricted Reserves (O'65s Racketball Grant Total Capital and Reserves > 1 year - LTA Loan (Artificial Clay Courts) Rec'd Jan 2016 > 1 year - Tennis Surrey Loan (Top Terrace: Rec'd March ~~2017)~~ |
2025 2024 £ £ 2,000 3,000 2,135 1,816 4,135 4,816 2025 2024 £ £ 12,042 15,903 2,594 3,340 14,637 19,244 2025 2024 £ £ 2,564 4,564 1,000 3,000 3,564 7,564 2025 2024 £ £ 83,328 83,328 1,941 71,978 13,325 13,325 93,579 21,602 9,675 18,110 201,849 208,343 |
|---|---|---|
18 Related Party Transactions
There were no relatede party transactions during the current year to 31 March 2025
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