Trustees. Annual Report for the period Period stsrt date PerM)d end date From 01 April 2022 31 March 2023 Section A Reference and administration details Charity name Sutton Tennis & Squash Club Other names Charity is known by Registered ¢harity number (rf any} 18 j22.7 Charity's principal address 19 Devonshire Road Sutton Surrey Postcode SM2 SHH Namgs of the Gharity ITUStees who manage the charity Datss acted if notfor vthole ear Trustee narne Office16fanyl Name of person lor body) entitled toa int trustee if an Pmward CHMR T J Davies A Jennings J Jones-smythe S M Lewis 1311212022- 3110312023 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the chartty, if any, (for example, any custodian trustees) Name Dates acted rf not for whole ear NIA TAR March 2012 Names and addresses of advisers (Optional inforniation) e ofadviser Name Address Name of Chief executive or names of senior stsff member3 {Optional infonnation) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of governing document leg. trust deed. conslilulionl How the charity is constituted le9. trust, association, company) Charitable Incorporated Organisats'on Trustee selection methods leg. appointed by, elected by) Member nominations selected by Nominations Committee. elected by members at annual general Meeting. Additional governance Issu8s (Optlonal infom)atlonl During the year. th& number of Trustees was increased le 5. inviting Steve L8WlS to be a Trustee (approvéd at last AGM). Steve Lews Is also Chair of the Management Commrtiee. who undertake day to day management of the club facilities. You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees". the charity's organisational structure and any wider network with which the charity works.. relationship with any related partie8', trustees, consideration of major risks and the system and procedures to manage them. Of the 5 Trustees. 2 currently seive on the Management Commrttee. Thi3 provides a balance bebmeen inde￿ndent oversi9ht of the Management Committ6é, alongside continurty wth th8 Management Commiltee. The Management Committee meet fomially on a regular basis, usually every month. The Trustees are kept briefed throughout the year on all felevaril matters and through reseNed powers have Control on the Management Cornmrttee contracbng and expondilure deGisions above an agreed delegated threshold. Specifically we havo the charity entity and a wholly owned trading subsidiary, STSC Tra¢ing Ltd. through which relevant transactions occur. Policies and Ihe Risk Register are reviewed on a regular basis to ensure they remain current. These are maintained 'on line. for Trustees to review at any time and fomially circulatgj to TNstees peric&licalty. Post the year end. Trustees became aware of incidents involving a former member of the club which highlighted weaknesses in cash and financial contro15. The Trustees ￿lIeVe that the steps and measures since pul in place have adequately addressed these inadequacies. The Trustees reported these events to The Charity Commission in December 2023 and confirmed that the CIO remains financially viable. TAR Marth 2012 Section C Ob'ectives and activities The promotion of community participation in healthy recreation in particular by the provision of facilrties for the playing of racquet sports including tenni5, squash and racquetball. Summary of the objects of the charity set out in its governing document During the year total membership grew by 6.5% to 804 members and subscription income by 11.5% to £107,000. The Inclusmty Manager role continued io have wmary responsibilty for overseeing delivery of all programmes, which are for the benefft of non- core members. These courses are delivered at a discount to our full membership rates. This allows STSC to provide access to a section of the public who would otherwise be unable to access facilities at the club eiiher for financial and l or disability reasons. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) During the year, a total of 168 individuals, benefited from over 4,700 one hour sessions. The collective value of these sessions provided by STSC was £7.800 and a further £5,500 funded by third party relationships. Trustees are aware of the guidance issued by The Charty Commission with regard to Public Benefrt arKI adhered lo the guidan throughoul the year. TAR M8r(* 2012 Additional details of objectives and activities (Optional information) During the period, we have continued to look to expand the footprint of users of the dub to all abilffties and age groups. We have grown the number of SCh￿IS l Golleges we provide coaching programmes for in all our racquet sport facilf(ies. Wrth 17 school I college relab'onships. the mix of schools covers the fvll spectrum of academic and physical abilities from grammar schools to others wtth a high COn￿ntratIon of SEN students, ensuring we make the fa￿litIeS available across the whole Gommunity. For adults, we continue to deliver prograrnme5 for the able and le55 able bo(Jied, such as disability. walking. mental health and w811 being programmes. You may choose lo include further slatem8nls. where relevant, about.. policy on granlmaking.. policy programme related inve$lmenl, contribution rnade by volunteérs. The planning & scheduling of these programmes, allows us to fill court usage during week days and eady evenings which lend to ￿ off peak periods for our core membership. To deliver on our policy to make faalities available to the full cross section of abilrf(ies in our communrty, r4uires us lo continue to make a financial contribution into our Indusivity Programmes. which we remain committed to. Surplus furKJs generated each year frcffi our members are being invested back into the fabric of the club to maintain facilities and increase our court Spa￿ capacty. During the year we have develored closer relationships with an indeFendenl local club, Sutton Highfields Tennis & Petanque Club, providing us with ac¢ess lo add￿Onal court capacily. We have a strong ethic of encowaging our members to be contributors of their lime as volunteers. alongspje being active playing members of the ¢lub. This indudes all our Truslees. Management Committee members and event or anisers. Section D Achievements and performance TAR Mafth 2012 Section D Achievements and performance During the year, a summary of our key achievements are.. - 11.5°A growth in core membership subscnpl"Jons. 6.5°/o growth in core membership numbers A growth in the funding available for our charitable objectives resulting in.. A growth in our core coaching team Relationships with 17 schools and colleges and delivery of bespoke programmes to each. 0 75% Growth in the nurn￿r of individual parttcipanls to subsidised programmes delivered by our Inclusivity Manager. 950/0 growih in the numter of coaching hours delivered under our Inclusivty programmes. Mainlaining the number of active dub teams playing both tennis and squash. Summary of the rnain achievements of the Charity during the year TAR Marth 2012 Section E Financial review Brief statement of the charity'5 poIiGy on reserves Reseryes generated by the charty are all retsined within the charty. Funds raised are used to deliver.- Our growing Inclusivity Programmes. some of which require us to provide subsidies. Maintain the fabric of the club courts and thanging facilrties. Make improvements in club playing and club house facilities to enable us to ex and the membershi and court utilisation. Oetalls of any funds materially in deficit None Further flnancial revlew details (Optional Informalion) You may choose to The mix in our source of funds was adversely affeeled by a rise in the include additional negative contribulion of STSC Trading Ltd, which also post Covid, did information, whe not benefrt from any Govemment (Central or Local} Grants. During relevant about. the period, Net of oepreclats'￿, we still delivered an overall Nel the charity's principal Surplus of £12,300. sources of funds Our primary ￿venue remained.. - (including any Subscriptions at £107K ndraisin91', Donations. Grants & Grft Aid al £29K o miS￿lIane0US Income including STSC Trading (£22KI how expenditure has During the period, we enga9ed with a third party for the long term supported the koy rental of an 8xisling telecoms mast already located on sile. Post year objectives of the charity- end, this resulted in us receiving an exceptional payment of £90.000 o investment policy and objectives including any ethical investment policy adopted. Section F Other optional information TAR March 2012 Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's twstees Signaturels) Full namels) Position leg Secretary, Chair, etcl Peter Martin CHAIR Date 241h January 2024 TAR m￿2012 CHARIIY COMMISSION -.J FOR EN(iAND ANO WALES Independent examinerfs report on the accounts Section A Indepèndent Examjner s Report RoPQrtto the truste06 ended lrfany) lig£210 Set wton paq88 lo R•sponsiblllti•s and b•8is of r¢p(Yt )￿nts in acvwjance bilh the wu￿￿Tr{S ofthe CIwtssAd 2011 under 8eL*on 145 ofthè 2011 Act and fft Caryng Lyjt my wmination, I Jws¢ction 145(5Xb) oflhe Pd Indepmlgnt Tho ethartty'g gr￿9 Ir*)y￿ bobat £250,000 and l effl quotthd to urKkn to rny attention in ctynedion with examwlation otherthan that oflh8 Charths A(t or the accrwrts dxl cthyyty 7*lth the aF911cab￿ (A(zounls ￿ Rewts) RegUl**￿S 2(tJ8 ther than any rryuirem* trAt the accounts and fairf vsew which rY)t a matter 25101r2ir24 qu￿(atiOn(SI or Ixjty {if any)- 110 N&¥bury Gardens Epscffl. KT19 OPD SÈetion B Disclosuie Onty complete if the examiner needs to highlight material matters of concem (see CC32. Independent examnalK￿ of accounts.. and guidan￿ exarTMnersl. Give hera brief dgtalls of any items that the examiner wishes to disclose. We agree wrth the Trustee's findings regarding the def￿￿￿￿leS in the barfs c8sh C￿￿r01S. It ts essemial to rK)te that these issues have addressed and slrerothened. are Confylent that the apwopriate rneasures have been laken to enhar￿e finanual and cash contrds. prev￿1￿￿ a r￿Urrence of such incidents. Reporting foryear-end CIO~STSC CIO- STSC Forthe yearended 31 March 2023 Prepared by Hybrld Prernium Ltd Contents Detailed Profitand Loss Balance Sh¢¢t RV0￿￿10rye3r*￿j(￿t.sTSc ￿.STSc Poge2of6 Detailed Profit and Loss CIO- STSC Forthe year ended 31 March 2023 2023 TOTAL Sales MembetshipgJbxript*ins Sales. Oonation53nd Grants 107.147 ID7.L47 Sales- Donationsand Gr4nts-GrftAd 3,750 3,750 Sales- Floodli8ht IncornetTenns& Squashl Sale5.Tennls&SguashRec•pts Sale5.VerAJeHlrÈlSorialFurKt*y TotslS¥les 12.475 12.475 3SY 12,357 12,017 12,047 ITI155 17Y,I55 Gross Profit 171155 enses land Profejslonal Fees Legal Expenses In rdation tOlh•Teiethe MastL¢ Total Legaland Prol•s%lothal Fees 1.416 IM16 1.416 IA16 Depreciation Éwnse rotsi D•pr•C1•￿0n ZO,560 20.3 20A60 G￿eralP￿jMlTrlStrJti0n kcountln8afid Baok4wln8 BankFee5 2N24 53 2.424 ildin8R•fvthshmeni Enrertainrneni-ioo4b business 4,614 4,614 Gener•1 TefiDii&Squa5h Rew Evw1•5 Hy8iÈn¢andCieaning Insurarfelcom￿ned L￿b￿lityClubPoikY) rr $Of￿are andcon5urnab￿S LiÉht, Power.HeatinR Mainents￿e Bulldirys MalnteTra￿e Courts isi 16,152 6,261 2.134 2.134 7,6S7 10292 10.292 953 9538 aint4n8nceGround5 10.981 10.981 Professional FeeslClubAffilkitKJn F*s lal Funthon Exper Squash Co¥c￿ng[Reta1rtts&FèeS1 SubscriptionslLTAVenueRwstrati¢nl TÈhni5CoachlnEIRÈtsinws& Fe￿> wbste ￿5p0s81&ReOt￿nBSery￿e9 WaterRate5. Non-DOMes¢￿ RateS&ctyj￿lTaX TotalG•noral&kninthation iJ34 920 920 4,248 4248 1.156 10,874 10,874 2,584 4,008 IODO50 I￿,8$0 TotsiEApenses Rep)￿￿t(DrY*￿￿lldCKI.srs( cwj.srsc P4ge30f6 TOT Operatlng Profft (Loss) Profit (Lossl on OrdinaryAttivities beforeTaxation Net Profit (Lossl forthe Period 50J30 50,330 50WO 50.3J sowo 5OJ30 wrtlngforYear-*￿c￿J.￿Sc CK).STSC PagElof6 Balance Sheet CIO- STSC As at 31 March 2023 t￿T£s 31 IIAR2D23 Fixed Assets Tan PIBntand mKhi Buildin&Covrtsetc Le￿￿cu￿10led Oeweciationon Btsiidin&Courts4* Totsl Plantind rrhxhineryetc etc 167A98 Ilfffj2L41 67A84 Fixwresand Flttiny L•$sAccumulated OÈyKiationfyi rrttyngs TOtalTan8lbieass•ts 43?74 126.7461 .1 Investments InTrftsiment- Le4StèlCost In%*stment Share In Tr4din8CoSTX Currentassets Debtor5 STSCTradlTh8Ltd- Intertomp•nykcwnt 71,162 The JOOClub Draw Totsl D•btLWS C•sh itbwkand th hand CIO- STSCCurrentAccount Totsic•sh atb•nkand In hithd Prè ments and accrued income Pwaym¢nts Total Prepa￿nts4nd hKome L,7DU 1.700 Credttors: amounts fallln due within one ear Trad•irEdltor5 k£ounts Payable To¢￿T￿de(￿drtor% 3,625 3.625 other(￿l￿rt0 The IQOClub Drow-FundsHe Totsiother¢redkws 873 873 TDts1CT•¢UtO￿.A￿￿UrtS￿l￿ngth*W1thilityieYe Accruats and deferred income Ac l year-Tennis5urreyLoathifopTerrKe'. Rec'd March2017) > l year-LTA Loan (Arttfrcialubycourtsl Rec'dJ*2016 Totslotherueditors IS￿64 TOtalCredit0r￿. 3rnwntsfallin8thJeaftermorÈthan Is￿6 NetAssets L92M53 Capital and reserves Prvfitand lossaccount Cuirentyear Eainings Retained Earnings Totsiprofitarbd10ssKCr￿n¢ 50J30 45,870 96200 ca￿la1 Fund Development Fund TotalCap¢talandresei 83,328 13,325 I92￿53 k¥0rtin8ftyyeèr￿00.5TK Ch).STSC P48e6ofS