2025-03-31-accounts

Carrshield Village Hall Committee

AGM 2024

Meeting Date: 26/04/2025

ELECTED CHAIRPERSON: Fenn

ATTENDEES: Alastair, Mary, Charlie, Fenn, Julie and Kevin.

Non committee : Alwyn,John, Roz, Brian,Claire, Laura.

APOLOGIES: Emma, Susie, Gillian

1. Chairperson’s opening remarks: Welcome.

2. Secretary’s Report: First Report, Attached document.

1. Treasurer’s Report: Full report attached. Electricity is a big outlay but I hope this will change. Hall rental, pottery and bar are 3 big earners of our hall. £1k of outlay for big jobs including painting of exterior, window frames and laying of a new rug to cover floor damage.

2. Booking & Publicity Secretary’s Report: Monthly pub events now not happening. Games night, knit and natter, and many more - Report not presented due to personal matters. More range of events now becoming a consistent stream of income.

3. Resignation & Election of Trustees: Susie, Roz and Steve all to remain in role, John officially to resign this role, and Mary to step in as trustee. Elected by present trustees and outgoing trustee and confirmed by committee members. Mary to convey this information to The Charity Commission.

4. Election of Officers: Floating chair for now, as worked well in the previous year. Mary continuing as Treasurer and Susie remaining as bookings manager. Fenn standing down as Secretary which will for now be a role shared between existing committee members.

5. Election of General Committee: Emma, Susie, Kevin, Julie, Ian, Alastair, Mary, Charlie, Fenn and Laura.

8. Any changes to Constitution: None raised or proposed.

1. Any other business: None presented. Next AGM will be held in April 2026.

Carrshield Village Hall Committee AGM Secretary’s Report Meeting Date: 26/04/25

This has been a year of some investigations and changes. Thanks to the work of the committee we are now approved for a Solar Power programme that will give our Hall access to much cheaper, cleaner energy. With special thanks to Kev for his persistence and communication which has pushed this forward. And although we don’t have an exact date we are going to be in the first phase of installation for this project.

We now have a SumUp card reader which makes it possible for visitors to pay with card and allows us to be more inclusive. These payments go straight into our Village Hall account, which continues to be managed fabulously by Mary.

As I’m sure Susie will mention, we have had a year of more variations of events starting to come to our gorgeous location and there are more in the pipeline. These include meditation, sound baths and welling events.

There has been a joint process with Avel to do an external paint job, with thanks to Susie for keeping that ball rolling and seeing it through to completion.

We also now have all the elements in place to make best use of the equipment provided by the resilience fund last year. Including the setup to plug the generator into the building's system and keep us running. And a thanks to Mike from Sunny Cottage for doing that work for us.

Sadly due to an increase in work commitments I will be stepping down as Secretary as of this AGM. I want to thank the committee for their hard work and for making me feel welcome and trusting me to step into this role for the time I did.

If anyone is interested and willing to fill this position please come and let the committee know.

Fennec Adams - Secretary April 2025

	AGM Financial Report	Column 1	Colum n 2	Colum n 3	Colum n 4	Colum n 4	Colum n 5	Colum n 5	Colum n 6	Colum n 6	Colum n 7	Colum n 7
	for the year ended 31st
	March 2025
	AGM date: 26th April 2025
						Bank		Petty Cash		Total		2023- 24
	Opening Balance on 1st April 2024					4,437		687		5,124		4,954
	Income									8,367		6,353
	Expenditure								- 10,339			-6,183
	Closing Balance on 31st March 2025					2,689		463	3,152			5,124
	Total increase / -decrease								-1,972			170
	Income Analysis
	Bar rental								669			691
	Hall rental								1,230			1,027
	Pottery rental								1,260			1,260
		rental sub- total							3,159			2,978
	Pottery and Camping Barn electricity recharges								849			387
	Bar sales								3,739			2,866
	Donations: £127 excl £494 for pool table								621			122
		other income sub-total							5,208			3,375
		Total Income							8,367			3,375

	Bar Analysis
	Bar income: rental, sales and donations						4,458	3,557
	less cost of Stock						-3,513	-3,006
		Bar contributio n towards overheads					944	551
	Notable Expenses >£100
	Re-painting windows and doors						1,050
	Table trolley						190
	Entrance mat						364
	Pool table - see below #						494
							2,098
	Regular outgoings >£100
	Insurance Contents and Liability						440	439
	Insurance Buildings and Rent						395	395
	Water						131	105
	Electricity - see below ##						1,539	1,349
	Website hosting until June 2029						149	50
	Cleaning						262	200
	Fire extinguisher service						115	-
							3,031

The pool table cost was matched by donations from Games Night and Pennine Artists

Electricity cost is total of £2,388 less £849 recharges to the Pottery and Camping Barn

Summary

• The Pottery continues to give the largest rental income, closely followed by other Hall rentals

• Crafting workshops in the main Hall have remained popular, giving £710 of rental income

• The largest one-off costs were re-painting doors and windows, and repairing the floor

• The cost of running the electric heaters has also been considerable, so we're looking into installing timers on the heaters, to avoid leaving them on by mistake

• We're reviewing rental charges to ensure funds remain sufficient to cover other large maintenance costs in future

• Installation of solar panels, hopefully later this year, should reduce our electricity costs and allow funding to match expenses in future years

• for a copy of this report, please email [e-mail]