2024-03-31-accounts

Carrshield Village Hall Committee AGM 2024

Meeting Date: 27/04/2024

ELECTED CHAIRPERSON: Susie

ATTENDEES:John, Susie, Alastair, Mary, Ian, Charlie, Fenn. Julie and Kevin.

Non committee : Alwyn, Roz, Dorene, Brian

APOLOGIES: Emma, Peds, David Nixon.

1. Chairperson’s opening remarks: Welcome.

2. Secretary’s Report: First Report, Attached document.

1. Treasurer’s Report: Pretty much broken even this year, full report attached. Electricity is a big outlay but I hope this will change. Hall rental, pottery and bar are 3 big earners of our hall. John’s advice before leaving committee is:

“Be nice to each other, be willing to compromise, and don’t take it too
seriously.”

1. Booking & Publicity Secretary’s Report: Monthly pub events,games night, knit and

natter, and many more - Full report attached. The internet service does mean we could expand the types of events and booking going forward.

1. Resignation & Election of Trustees: John, Roz and Steve all to remain in role, Alwyn officially to resign this role, and Susie to step in as trustee.

2. Election of Officers: Floating chair for now, with Ian interested in the role in the future. Officially electing Fenn as secretary, Mary as Treasurer and Susie remaining as bookings manager.

3. Election of General Committee: Emma, Susie, Kevin, Julie, Ian, Alastair, Mary, Charlie and Fenn.

8. Any changes to Constitution: None raised or proposed.

1. Any other business: A sign for road to be discussed at next committee meeting. (Matt and Joe, Pole) Last Saturday of April to hold AGM of 2025.

Notes: Gift of whiskey glasses and box presented to John in thanks for his
work as treasurer.

Carrshield Village Hall Committee AGM Secretary’s Report Meeting Date: 27/04/24

Just a quick little report from me, as I’m still finding my feet best I can and trying to fill some big shoes after Alwyn did so much to get this place to where it is now. I’m new to being a secretary of anything so I’ve been learning as much as I can as I go along and hope I can have a positive impact on the future of the village hall. So far this year we’ve managed to tick off a few things that needed sorting, from the defib being installed, to the resilience fund items, to projectors, building upkeep, new table storage and much more.. And soon a card reader. I am really hoping that we can expand the use of this gorgeous site to have more workshops, talks and shows over the coming years, as this is a setting to be shared and valued. I just want to acknowledge those on the committee who have achieved some great things already in 2024.

Emma has pushed and now we have our life saving Defib on the side of the building, and we will be organising to offer free training for the whole village very soon.

Susie , who not only runs the booking and keeps this place clean, but is fundamental in keeping things running smoothly and on track. Her role in the resilience fund acquisitions has been fundamental to that moving forward. Mary , who has stepped into the Treasurer role and has been extremely efficient and on the ball. Thank you for the support in helping me understand what’s going on too!

Charlie has been using his carpentry skills and knowledge to help with important projects around the hall to keep it safe and hopefully to enable better insulation soon.

Kevin and his passion and tech knowledge have been very apparent since I’ve been here and we’re hugely grateful. Alastair has been very involved in the resilience fund and now we have gotten a range of items from that fund that enable the village hall to be a warm hub for us all in an emergency.

Julie who is a very important voice of calm and reason in the committee, and whose ideas are always appreciated. Also a huge thank you for continuing to rent the wettest pottery and sticking with that. That is hugely helpful in us being able to keep the lights on here.

John as retiring treasurer, your role and impact on where this place is today is huge and so appreciated. As are your bartending skills. Thank you for your help as I’ve stepped into this role, and I hope you don’t miss making the financial reports too much.

Fenn Adams - Secretary April 2024

[e-mail]

Booking Secretary’s Report

2023 to 2024

As in previous years, Carrshield Village Hall has enjoyed a full programme of monthly pub events including a very convivial New Year's Eve party. Games night has also continued to be a popular Thursday evening fixture, frequently attended by our "friendly moles' after exploring underground. In addition to these “Spinning a yarn” ... or knit and natter... has been held most months.

The hall continues to have craft workshop events booked 7 held this year - knitting, crochet spinning stained glass lino printing, and silver jewellery.

Carrshield Village Hall has also had a number of private bookings this year. Julie has had a few popular Raku firing days and a very successful North Pennine Arts Craft fair. We have also been a venue for a murder mystery evening, 3 private lunch bookings, and a full weekend booking for a family "house Party" in conjunction with a full weekend booking in the Camping Barn. The Coal Authority have held two public consultation events, which were well attended by residents of the Carrshield and Ninebanks Parish. AVEL held a Popular first aid training weekend in the hall, which welcomed volunteers from the Allen Valleys.

2024 to 2025

Looking ahead to the coming year, the hall has 3 craft workshops booked, and potentially another murder mystery evening in late summer. The hall is also booked for the May Elections as a polling station. We can also expect a further booking for the next general election. I am confident that we can continue to look forward to an excellent variety of Pub Events, and Thursday’s evening games nights. With the arrival of B4RN Fibre broadband the scope for other events has increased. Film nights, Computing clubs, homework cIubs, and local or family history clubs become a real possiblity. The Internet also provides us, and vendors, with the capability to accept card payments, a great bonus for events, especially craft fairs or table top sales.

Susie Stafford

April 2024

AGM Financial Report 2023

Opening Balance 01 April 2022 £4606 (+£348 Petty Cash) Total £4,954 Final Balance 31 March 2023 £4,437 (+£687 Petty Cash) Total

Final Balance 31 March 2023 £4,437 £5,124 Bank Income (Total) £6,013 (£7,605 for 2023) Bank Expenditure (Total) £6,183 (£6,231 for 2023)

Interesting Outgoings (One offs)

Coronation Coins for Village Kids £116 First Aider Training £70 Donation to Nenthead Mines £100 Christmas Tree £60 Video Projector £145 Tea Urn £53 Website £50 Heating Gas £73

Regular Outgoings:

Insurance Contents and Liability £439 (last year £421) Insurance Buildings and Rent £395 (last year £365) Premises License £70 (same as last year) Village Hall Consortium Free this year (last year £25) Water Rates £105 (First normal bill) Electricity £1,349 (last year £1,430) Fire Extinguisher Service (£115 in 2025 accounts) Council Tax No charge Cleaning £200

Regular Income

Hall Rental (Moorland Handmades, Coal Authority, M&J Allison, Parish Council, Raku etc.) £542 Hall Rental (Pub Afternoons, Games Nights, Yarn Spinning etc) £809 Bar Takings £3,557 (Profit £551) (last Year profit £1057) Pottery Rent £1,260 (last year £1260)

Summary

• ●No big surprises this year except perhaps Electricity which was less than expected.

• ●As previous year, of the three big income streams (Hall Rent, Pottery and Bar) Hall rent comes out top (£1,351).

• ●Bar prices were held as low as possible for as long as possible, hence drop in profit, but as we are non-profit organisation is acceptable.

• Pottery is again a big source of income both directly and indirectly. So many thanks to Julie for enduring the cold and damp.

• ●Taking Total Expenditure from Total Income gives us £170 loss , but adding in the increase in petty cash (£339) leaves us with £169 profit .

• ●Last year we received a £900 donation which inflated our profits somewhat. This year we’ve held steady and proved we can stand on our own feet.