2023-03-31-accounts - Denham Community Council

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

I CHARITY COMMISSION I FOR ENGLAND AND WALES Trustees. Annual Report forthe period From 0110412022 Perfod start date to 3110312023 Period end dats Charity nam•: D•nham Community Councll Charfty r•gi8tratlon number 1185179 Objectives and Actlvltle8 Summary ofthe purpos88 of the charfty as sat out in its governlng document P*•117 Denham Communty Coun(il supports fundraising and grant applir2tions to ensur8 that the rural communrty in Denham has accyss to fadlities. equipment, and 50clal opportunities to support the wellbeing of residents. This includes fundraising for and managing the renovation ofthè Village Hall Summary of the main activities In relation to those purposes for the publlc benefit, in particular, the activities. projects or servi( Identified in the accounts ststement confimilng wh8ther the trustees have had regard to the guidance Issued by the Charrty Commission on public benefit Par• 1 17 •¥1 1.19 The Coundl has carried out a number of fundrasing activities and has also received donatlons from local business arKI a grants from olher Charitable grant giving organisations to begin the renovation prolect to restorè the Villa e Hall to ublic use The trustees confirm P¥¥ 1.18 we are aware of the guidance we have tsken rt into a¢count wh making a dectsion to whlch the guidance is re18vant AddlU01 Infomiallon (optlonal) Youm choose to in tatemen relevant a NIA P4r8 1.38 Policy on grant making NIA Policy on social Investm including pr¢yJram rdated investment P•Jl38 NIA Contribution mad8 by volunteers Pwo1

Achievements and Perfomiance Summary ofthe main achievements of the charity, identifying the difference the charity's work has made to the circumstan$ of its beneficiaries and any wider benefits to society as a whole. The Councxl has been working with local statLrtory organisations and grant funding OffirS to secure suffiaerrt funding to fully renovate the Hall. To date we have a three- phase plan for the renovation prO8S and we have secured funding agnst all three phases and have grant applications under consideration to cover the whde amount needed. Phase one has been ccwnpleted and It is hoped that Phase Iwo will b&Jin short Porn 120 ocal wpport of Denham residents and s on local social fundraising activities has n an important function of the committee roughout the pandemic and beyond. We ave buitt strong links wrth other organisations tthin th8 Parish and have brought people 0gett through a number of 6vents. Addllk)nal Inlomiatlon (optk>nal) NIA Athevements 48lnst objectives set P•¥ 1.41 Fundraising acts'vities have exceeded targets | on every occasion and very Iitue money has I been spent due to freely donated time and venueslfood. Local fundraising events conb.nue to support community cohesion while we look to secure the majority of the funding needed through a large lottery grant I lication. Performance of fijndraising activities against objectives Pm1.41 NIA Investment performance against objectives Pw• 1.41 Other

Structure, Governance and Management Description of Charitys trusts.. Type ofgoverniTrJ document Para 1 CIO- ASSOCIATION Registered 05 Sep 2019 How is the charlty constituted? Trust88 selection mthods induding details of any constitutional provisions e.g. election to post or name of any p&rson or body entitled to apptint one or more trustees Para 125 Appointment by members Addltlonal Infomiatlon (opuonal) You may choose to indude other staterne where relevant atK)Ut WA Policies and procedures adopted for the induction and trainirKJ of trustees P•rn 1.51 NIA The charity's organisational structure and any wider network with whith the charity works Parn 1.61 NIA Relatlonshlp vhth any related parties Pw• 1.51 NIA Other Reference and Administrativo details Charty name Other name the charity uses Reoistered charity number Chanty's principal address Denham Communty Council NIA 1185179 18 Shingle Cottage, Shingle Hill. Denham, Eye, Suffolk, IP21 SEU

Financial Review RevigN of the chariws financial position atthe end of the riod Statement explaining the policy for holding reserves statin are held Amount of r8S8rves held Reasons for holding zero reseNes Parn 1.21 The Counal has secajred additional funding during this finanaal year and conts'nues to work toward its ultimate oal. We are not holding any reserves and all current funding will be fully utilised in the rVatIOn. None We have no employees and no fixed expenditure so holding reserves is not Para 1.22 Para 122 Parn l.y2 Details of fund materially in deficit Explanatlon of any uncertainties about the charity contsnuing as a golng concem Pw• 124 NIA Parn la WA Addltlonal Infommtlon lopllonal) You may choose to indude other Statern whare rel8vant about NIA The charity's princApal sources of funds (induding any fundraising) 1.47 NIA Investmerrt pollcy and objectives induding any social investment policy adopted Pw•148 NIA A deS1p110n ofthe prinapal risks facing the charity Parn1. NIA Other

Funds held as custodlan trustees on behalf of others Description ofthe assets NIA held in this capa(xty Name and objects of the charity on whose behalf the assets are held and how this falls within the cUst¢ian charity's objects NIA Details of arrangements for safe custody and segregalion of such assets from the charity's own assets NIA Addftlonal Infommllon lopoonal) Names and addro•89• of advl•or4 (Optlonal Infommtlon) Type of Addre advl•or Name ofchlef exKutfve or n•mM ofsenlor staff membern (Opllonal InfomtIOn) Exemptlons from dlsclosure Reason for non-disclosure of ke personnel details Other o tlonal Informatlon

Names of the charlty Irustoes who manage the charlty Office (If arry Char Secretary Name of perJon lor body) entitlèd to appolnt tru6te•111 any) year Kerina Jane Jane Gilmore Tania Farrry 10 12 13 14 15 16 17 18 19 20 Cor rate trustees- names of the directors at the dale the re Dlr•etor rwn• rtwasa Toved NIA Name of trustees holding titl8 to property be11ng to the tharity Tru•t•• nome NIA

Declarations The trustees dedare that they have approved the trustees. report above. Signed on behaff of the charitS tTUStees'. Kerlna Jane Jan• Gilmore Chalr Slgnature: sIgnre. Date: Ao2g 151ts7113

Financial Report for Denham Community Council 2910112024 Money we had at start of the year Mone In 20,767.23 Fundraising Donations Bottle Bank Payments Grant Funding 2,841.95 2,111.52 Mone In Total 4,953.47 Mone Out Training Events Costs Stationery Building Cost Bank Charges 252.00 18,062.00 75.20 Mone Out Total 18,389.20 Money we have now 7,331.50 Page1of1

Simple accounts system from the Money in Mind Project

Welcome

This system is designed for small community groups who don't need to keep track of grants or projects.

There are four sheets - you can move from one to another by using the tabs at the bottom of the screen

To start using the system, you need to enter some information about your group onSetting up your accounts sheet. Just follow the instructions at the top of the sheet. When you've entered in all your information, press the Generate butto The information you've entered will be automatically copied across to the Cash and Bank sheets so you can start using them. This takes a few seconds and the different sheets will flash up quickly on your screen - don't panic, it's supposed to do that!

The Cash and Bank sheets also have instructions at the top. Whenever you see a yellow heading with a red corner, you can hover over it for more help.

The first thing you'll need to do on each sheet is enter your starting balance - the amount of cash you have (on the Cash sheet) and the amount of money in your bank account (on the Bank sheet). You put these figures in the pink cells.

The Overview sheet combines the cash and bank sheets to give you a snapshot of your accounts so far. You can print this out and take it to your group meetings.

pp y ,i g p ( g p g y),

contact the Money in Mind project.

Version 1.1, May 2012. This accounts system was developed with generous help from Greg Maddocks at Sussex Community Internet Project

This work is licenced under the Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License. To view a copy of this licence, visit http://creativecommons.org/licenses/by-nc-sa/3.0/ or send a letter to Creative Commons, 171 Second Street, Suite 300, San Francisco, California 94105, USA.

Setting up your account system

Fill in the information for your group below, hit the Enter key, then press this button to copy your info to the cash and bank h

then press this button to copy your h	info to the cash and bank	info to the cash and bank
List where your money comes from in the yellow cells below. For example: Donations, Membership fees, Ticket sales. You can add more headings later if you want to. Just fll them in below, hit Enter, and press Generate again. You won't lose your data.	Cash Bank For each heading, put an x in the cash column if you ever receive this money in cash, and an x in the bank column if you ever receive it by cheque or bank transfer
MoneyIn	Cash	Bank
Fundraising	x	x
Donations	x	x
Bottle Bank Payments		x
Grant Funding		x

Enter the name of your group below

Denham Community Council

List the types of thing you spend money on in the yellow cells below. For example: Rent, photocopying, coach hire. You can add more headings later if you	For each heading, put an x in the cash column if you ever spend this money in cash, and an x in the
want to. Just fll them in below, hit	bank column if you
Enter, and press Generate again. You won't lose your data.	ever spend it by cheque or bank transfer

MoneyOut	Cash	Bank
Training		x
Events Costs	x	x
Stationery	x	x
BuildingCost		x
Bank Charges		x

39 6 12

Cash sheet

Use this sheet to enter details of all the cash you take in and spend. Also enter here when you take cash out of the bank and pay cash into the bank. Hover over any yellow column heading for more help.

Date Descriptio	n	From Bank Fundraising Donations Money In	From Bank Fundraising Donations Money In	From Bank Fundraising Donations Money In	To Bank Events Costs Stationery Money Out	To Bank Events Costs Stationery Money Out	To Bank Events Costs Stationery Money Out	Total In	Total Out	Balance in hand
	Totals


		-	2,836.95	187.52	3,024.47	-	-	3,024.47	3,024.47	Opening Balance


16 5/13/2022 Market Place 22 6/10/2022 Jubilee Party 25 7/18/2022 Market Place 33 10/3/2022 Ceilidh 49 3/16/2023 Market Place		750.00 187.52 450.00 1,313.70 323.25			750.00 187.52 450.00 1,313.70 323.25			750.00	750.00	-
								187.52	187.52	-
								450.00	450.00	-
								1,313.70	1,313.70	-
								323.25	323.25	-
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Bank she Cash paid into or withdraw Hover over any yellow colu Date Description Chq. or Slip No. Totals Fundraising 3,024.47 5.00 4/3/2022 RFC Dance 4/24/2022 Charges 5/4/2022 RFC Dance 5/9/2022 Amazon Smile 5.00 5/13/2022 Cash paid into bank 750.00 5/17/2022 RFC Dance 5/24/2022 Charges 5/24/2022 Phase 1 Build 5/25/2022 RFC Dance 6/1/2022 RFC Dance 6/10/2022 Cash paid into bank 187.52 6/13/2022 RFC Dance 6/24/2022 Charges 7/18/2022 Cash paid into bank 450.00 7/19/2022 Phase 1 Build 7/24/2022 Charges 8/22/2022 Crown Milling 8/24/2022 Charges 8/31/2022 Toilet Hire 9/24/2022 Charges 9/29/2022 RFC Dance 10/3/2022 Cash paid into bank 1,313.70 10/4/2022 Donation 10/24/2022 Charges 10/24/2022 RFC Dance 11/9/2022 RFC Dance 11/15/2022 RFC Dance Use this sheet to enter det Money In From Cash (automatic)	Bank she Cash paid into or withdraw Hover over any yellow colu Date Description Chq. or Slip No. Totals Fundraising 3,024.47 5.00 4/3/2022 RFC Dance 4/24/2022 Charges 5/4/2022 RFC Dance 5/9/2022 Amazon Smile 5.00 5/13/2022 Cash paid into bank 750.00 5/17/2022 RFC Dance 5/24/2022 Charges 5/24/2022 Phase 1 Build 5/25/2022 RFC Dance 6/1/2022 RFC Dance 6/10/2022 Cash paid into bank 187.52 6/13/2022 RFC Dance 6/24/2022 Charges 7/18/2022 Cash paid into bank 450.00 7/19/2022 Phase 1 Build 7/24/2022 Charges 8/22/2022 Crown Milling 8/24/2022 Charges 8/31/2022 Toilet Hire 9/24/2022 Charges 9/29/2022 RFC Dance 10/3/2022 Cash paid into bank 1,313.70 10/4/2022 Donation 10/24/2022 Charges 10/24/2022 RFC Dance 11/9/2022 RFC Dance 11/15/2022 RFC Dance Use this sheet to enter det Money In From Cash (automatic)	Bank she Cash paid into or withdraw Hover over any yellow colu Date Description Chq. or Slip No. Totals Fundraising 3,024.47 5.00 4/3/2022 RFC Dance 4/24/2022 Charges 5/4/2022 RFC Dance 5/9/2022 Amazon Smile 5.00 5/13/2022 Cash paid into bank 750.00 5/17/2022 RFC Dance 5/24/2022 Charges 5/24/2022 Phase 1 Build 5/25/2022 RFC Dance 6/1/2022 RFC Dance 6/10/2022 Cash paid into bank 187.52 6/13/2022 RFC Dance 6/24/2022 Charges 7/18/2022 Cash paid into bank 450.00 7/19/2022 Phase 1 Build 7/24/2022 Charges 8/22/2022 Crown Milling 8/24/2022 Charges 8/31/2022 Toilet Hire 9/24/2022 Charges 9/29/2022 RFC Dance 10/3/2022 Cash paid into bank 1,313.70 10/4/2022 Donation 10/24/2022 Charges 10/24/2022 RFC Dance 11/9/2022 RFC Dance 11/15/2022 RFC Dance Use this sheet to enter det Money In From Cash (automatic)
Date Description Chq. or Slip No. Totals	Fundraising Money In From Cash (automatic)
	3,024.47	5.00

4/3/2022 RFC Dance 4/24/2022 Charges 5/4/2022 RFC Dance 5/9/2022 Amazon Smile 5/13/2022 Cash paid into bank 5/17/2022 RFC Dance 5/24/2022 Charges 5/24/2022 Phase 1 Build 5/25/2022 RFC Dance 6/1/2022 RFC Dance 6/10/2022 Cash paid into bank 6/13/2022 RFC Dance 6/24/2022 Charges 7/18/2022 Cash paid into bank 7/19/2022 Phase 1 Build 7/24/2022 Charges 8/22/2022 Crown Milling 8/24/2022 Charges 8/31/2022 Toilet Hire 9/24/2022 Charges 9/29/2022 RFC Dance 10/3/2022 Cash paid into bank 10/4/2022 Donation 10/24/2022 Charges 10/24/2022 RFC Dance 11/9/2022 RFC Dance 11/15/2022 RFC Dance		5.00



	750.00





	187.52


	450.00







	1,313.70

11/24/2022 Charges 12/11/2022 RFC Dance 12/24/2022 Charges 1/24/2023 Charges

2/17/2023 RFC Dance

2/18/2023 RFC Dance 2/24/2023 Charges

3/4/2023 RFC Dance

3/11/2023 RFC Dance

3/16/2023 RFC Dance

3/16/2023 Cash paid into bank

2/25/2023 Charges

323.25

eet

tails of any money that comes into or goes out of your bank account . wn from the bank will be entered here automatically when you write it on the cash sheet. umn heading for more help.

Donations Bottle Bank Payments Grant Funding on bank statement	Donations Bottle Bank Payments Grant Funding on bank statement	Donations Bottle Bank Payments Grant Funding on bank statement	Money Out	Training Events Costs Stationery Building Cost Bank Charges	Total In

			To Cash (automatic)

1,924.00	-	-	-	- 252.00 - 18,062.00 75.20	4,953.47

15.00 x x 15.00 x x x 30.00 x x x 20.00 x 15.00 x x 25.00 x x x x x 1,000.00 x x x x 38.00 x x 250.00 x x 31.00 x 30.00 x 40.00 x				5.40 5.00 12,050.00 8.80 6,012.00 6.15 7.60 252.00 6.20 5.00	15.00
					-
					15.00
					5.00
					750.00
					30.00
					-
					-
					20.00
					15.00
					187.52
					25.00
					-
					450.00
					-
					-
					1,000.00
					-
					-
					-
					38.00
					1,313.70
					250.00
					-
					31.00
					30.00
					40.00

x 40.00 x x x 105.00 x 65.00 x x 75.00 x 80.00 x 50.00 x x x		11.05 5.00 5.00 5.00 5.00	-
			40.00
			-
			-
			105.00
			65.00
			-
			75.00
			80.00
			50.00
			323.25
			-
			-
			-
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Total Out	Balance in hand	Balance from Bank Statement	Balance from Bank Statement	Balance from Bank Statement
		When you get your bank statement, delete any previous statement balance from this white column. Then 'tick of' each item on the new statement by adding an x in the 'on bank statement' column. Finally, enter the balance from the new statement in this white column,
18,389.20	Opening Balance	alongside the last fgure in the 'Balance in hand' column.
	20,767.23
-	20,782.23
5.40	20,776.83
-	20,791.83
-	20,796.83
-	21,546.83
-	21,576.83
5.00	21,571.83
12,050.00	9,521.83
-	9,541.83
-	9,556.83
-	9,744.35
-	9,769.35
8.80	9,760.55
-	10,210.55
6,012.00	4,198.55
6.15	4,192.40	4,192.40	Correct at	8/24/2022
-	5,192.40
7.60	5,184.80
252.00	4,932.80	4,932.80	Correct at	9/17/2022
6.20	4,926.60
-	4,964.60
-	6,278.30	6,278.30	Correct at	11/5/2022
-	6,528.30
5.00	6,523.30
-	6,554.30	6,554.30	Correct at	12/11/2022
-	6,584.30
-	6,624.30

11.05	6,613.25
-	6,653.25
5.00	6,648.25
5.00	6,643.25
-	6,748.25
-	6,813.25
5.00	6,808.25
-	6,883.25
-	6,963.25
-	7,013.25
-	7,336.50
5.00	7,331.50	7,331.50	Correct at	4/13/2023
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Financial Report for Denham Community Council

01/29/2024

###

Money we had at start of the yea

Mone In y

Fundraising	2,841.95
Donations	2,111.52
Bottle Bank Payments	-
Grant Funding	-
Money In Total	4,953.47
Money Out
Training	-
Events Costs	252.00
Stationery	-
Building Cost	18,062.00
Bank Charges	75.20
Money Out Total	18,389.20
Money we have now	7,331.50

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