## **Trustees' Annual Report for the period**
Period start date Period end date Day 01 Month Year Day 31 04 2021 **To**
Day 31 Month 03 Year 2022
**From**
## Section A Reference and administration details
**Charity name** Cycling Without Age Weymouth **Other names charity is known by** None **Registered charity number (if any)** 1185158 **Charity's principal address** 25 Roundham Gardens Weymouth Dorset **Postcode DT4 0RL**
**Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Desmond Chairman
1
Lochrie
2 Russell Gibson Treasurer
3 Keith Johnson Secretary
4 David Boyd
5 Jane Renton
6
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Committee Member**
## **Name of chief executive or names of senior staff members (Optional information)**
**Section B Structure, governance and management**
**TAR**
1
## **Description of the charity’s trusts**
The groups constitution was adopted in August 2019 and has Type of governing document been set up as a CIO and is in line with other affiliated chapters
- (eg. trust deed, constitution)
How the charity is constituted
The Group is a charity established under its rules which are common to other CWA groups
- (eg. trust, association, company)
Trustee selection methods
The Trustees will be appointed and re-elect at AGM
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
The group is managed by volunteers and lead by the Trustees. They are responsible for complying with legislation applicable to charities. This includes the required keeping of proper Accounts and making returns to the charity commission. They are also responsible for keeping all documents up to date such as safeguarding, equal opportunities, GDPR, Risk Assessments, volunteers DBS and recruitment.
## **RISKS and INTERNAL CONTROL**
The Group have looked closely to identify any major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The relief of persons in the Weymouth, Portland, Bridport, Dorchester and the surrounding areas who are in need by reason of their age restricted mobility by providing volunteer led accessible Trishaw cycle rides to help gain a social connection and to assist them to integrate them back into the community.
**TAR**
2
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
**You may choose to include further statements, where relevant, about:**
- **policy on grantmaking;**
- **policy programme related investment;**
- **contribution made by volunteers.**
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Since the start of our charity, there has been a massive increase in passenger in with 1177 passengers taking part from Apr 21 to March 22
The public, Town Council and many local organisations have embraced this charity and regularly receives positive feedback from the local community.
Since our inception in 2019 we have now increased our fleet of Trishaws from 1 in 2019 to 4 with one more on order, thanks to the support and generosity of the local council, many local community groups, and individuals
We as trustees are all very proud of what we achieved in a relatively short time especially during such a difficult time for everyone, we could not have achieved this without the fantastic group of volunteers who have embraced our charity.
We have recently added our website
www.cyclingwithoutage.org.uk/weymouth as well as Facebook
**TAR**
3
## Section D Achievements and performance
## **Section E Financial review**
## **Reserves Policy**
**Brief statement of the charity’s policy on reserves**
The Groups policy on reserves is to hold sufficient resources to continue the charitable activities for one year in advance to cover insurance and servicing of the trishaw which will keep £3000 in reserve for this purpose.
**Details of any funds materially in deficit**
**Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Financial Review**
All funds for the year were through donations and grants, and we have adopted the Gift Aid Scheme.
As the groups income and expenditure is very small and consequently does not have sufficient funds to invest in longerterm investments such as stock and shares. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using a Lloyds Bank Treasures Account with 2 signatories required for all payments.
our assets at the end of the financial were 4 Trishaw
## **Section F Other optional information**
**TAR**
4
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Russell Gibson **Full name(s)** Desmond Lochrie **Position (eg Secretary,** Group Chairman Treasurer **Chair, etc) Date** 7/04/2022
**TAR**
5
## **Cycling Without Age Weymouth Receipts and Payments Account**
Year start date
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For the year
04/01/2021
from
Receipts and payments
31/03/2019/21
Unrestricted funds
Receipts £
Donations, legacies and similar income
Donations
5,042
sponsorship 11
Go Fund me
623
Sub total 5,676
Grants
Inclusion Grant
Community Grant
7,845
Other grants
5,000
Gift Aid
216
sponsors 2,076
Sub total
15,137
Fundraising (gross)
Online patrners -
Sub total -
Investment income
Bank interest
-
Sub total -
Total Gross Income 20,813
Asset and investment sales, etc. -
Total receipts 20,813
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# **Cycling Without Age Weymouth Receipts and Payments Account**
Year start date
**For the year 01//04/2021 from**
## **Receipts and payments**
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Unrestricted funds
Payments £
Charitable Payments
Insurance
784
First aid Kit
5
Bike Acceessories/services
351
Spare Battrey
-
Gift Aid refund
Keys
6
Stationary -
Phone
10
Trishaws/Batteries
15,552
Other
25
Sub total
16,733
Fundraising expenses
-
Sub total
-
Total Gross Expenditure 16,733
Asset and investment purchases, etc.
-
Total payments 16,733
Net of receipts/(payments)
4,080
Cash funds last year end
-
Cash funds this year end
4,080
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**Statement of assets and liabilities at the end of the year**
## **Unrestricted funds**
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Cash funds £
Bank current account
5,393
Bank deposit account -
Cash/Floats 115
Total cash funds
5,508
Other monetary assets
-
Sub total
-
Investment assets
-
Sub total
-
Non monetary assets for charity's own use
Trishaw
15,365
-
Sub total
15,365
Liabilities
Cheque not cashed -
-
Sub total
-
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## **Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities we Trustees on (the date of the Executive Committee meeting that approv signed on their behalf by**
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Signature Print Name
Chairman
Tre
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|Trishaws depreciation 20% per year||
|---|---|
|Batteries Depriciation 50% per year||
||cost
depreciation|
|1 Christiana 2019|£ 5,865.00 £ 3,364.00|
|1 spare Battery 2019|£ 666.00 £ 666.00|
|1 Trio Bridport) 2020|£ 6,799.00 £ 1,359.80|
|1 spare Battery 2020|£ 695.00 £ 695.00|
|I new Trio ( Portland) 2021|£ 5,440.00 £ 1,088.00|
|1 spare Battery 2021|£ 456.00 £ 228.00|
|Tri Bike 2021|£ 7,015.00 £ 1,114.30|
|1 spare Battery 2021|£ 595.00 £ 297.50|
£ 27,531.00 8,813
|Year end date|Year end date|
|---|---|
|**To**|**03/31/2022**|
## **31/03/2020/22**
## **Unrestricted funds**
**£ 5,409 2,253 1,143 8,805 - 5,000 3,249 3,000 11,249 36 36 1 1 20,091 - 20,091**
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Year end date
To 03/31/2022
Unrestricted funds
£
1,229
-
1,200
1,884
-
-
30
9,133
1,080
14,557
-
-
14,557
-
14,557
5,534
-
5,534
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## **Unrestricted funds**
**£ 766 10,000 276 11,042 - - - - 18,421 - 18,421 - - -**
## **re approved by the ved the accounts) and**
Desmond Lochrie easurer Russell Gibson Balance £ 2,501.00 £ - £ 5,439.20 £ - £ 4,352.00 £ 228.00 £ 5,900.70 £ 297.50
18.420.90