The Village Hall, Rook Lane, Chaldon, CR3 5BN. Tel: 01883 343866
Registered Charity No: 1185107
Trustees' Annual Report for Chaldon Pre School (1185107)
Year ending 31 August 2023
Chaldon Pre School is a member of the Pre-School Learning Alliance. It operates in accordance with the Pre-School Learning Alliance Foundation Model Constitution; This was approved by the Trustees of Chaldon Pre School at a General Meeting held on 23 October 2019.
The objective of Chaldon Pre School is to enhance the development and education of children primarily under statutory school age.
During this financial year, the following were trustees for the Pre School:
Sheena Mann
Anita Mills
Kathryn Cade Lucy Veness
Trustees are parents or guardians of children who attend Chaldon Pre School or individuals with a vested interest in the Pre School and are usually elected at the Annual General Meeting held during the autumn term of each year.
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Activities and Achievements
General
Chaldon Pre School has a reputation for providing exemplary levels of childcare and due to the friendly, family nature of the Pre School, places continue to be in very high demand. A waiting list previously had to be implemented due to high demand and this remains in place for the 2024/25 academic year. The number of children on roll has increased and the preschool is now operating at capacity, with new staff having been recruited to cater for the increased demand.
Chaldon Pre School caters for children with SEN and additional funding is applied for to support children with SEN as appropriate. An existing member of staff previously undertook SENCO training to meet the increased need for SEN support and continues to take up training and development opportunities on a regular basis to ensure best practice.
Since the extension of the pre-school opening hours in January 2022, the Pre School has been able to offer 30 hours funded places, for which there continues to be good take up.
Yurt & Forest School
We have continued to use the Yurt for provision of Forest School sessions regardless of weather, with an increase in the Forest School sessions available.
With the Yurt, we can provide Forest School sessions for small groups of children every Monday, Wednesday and Thursday throughout the year. Forest School is offered to all children at some point during the year on an ‘opt-in’ basis. Parents/guardians of those children attending pay an additional cost (to cover the cost of staffing and resources) and Forest School sessions have continued to be in high demand, popular with parents and children alike.
Staff Wellbeing
Our committed and hard-working staff is the Pre School’s biggest asset, and staff health and wellbeing is a priority for the Trustees. To promote staff wellbeing, in April 2023 the Trustees introduced a health cash plan for staff through Medicash, a form of insurance that covers the cost of everyday healthcare for staff such as optical and dental treatments, physiotherapy appointments, private screenings, complementary therapies, and more. Workplace wellbeing is an essential aspect of any organisation and benefits that centre around health help demonstrate to our staff that they are valued. The cost of this insurance to the Pre School is minimal and staff members are making good use of the plan.
Financial performance
The final cash balance was £34,861.
The final cash balance of £34,861 is £10,127 down on the previous year’s final cash balance. This is partly accounted for by a back payment of rent for the Village Hall in the sum of £3,009.43 which was paid on 1[st] September 2022 but related to rent for June and July 2022. It was not paid at the correct time due to the Standing Order having been inadvertently paused when changing the payment amount on the bank.
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A sharp increase in the National Living Wage in April 2023 (9.7%) coupled with no increase to the personal tax allowance resulted in significantly more staff falling into the tax and National Insurance bracket during this financial year and an increase in staff pension auto-enrolment. This led to a significant increase in Pre School overheads in these areas which, with no commensurate rise in the hourly rates for funded places, contributed to a decrease in the level of cash reserves.
The Trustees remain focused on ensuring the future financial stability of the Pre School by maintaining a good level of cash reserves. Given the decreased cash reserve position of the Pre School at year end, Trustees are carefully monitoring expenditure on resources, with funds raised from events being allocated for the purchase of resources in line with need identified by staff. The Trustees forecast that the increase in hourly rates for funded places in April 2024, coupled with the expansion of funded places to 2 year olds, will mean increased Pre School income from Government funded hours moving forwards. It is anticipated that this will help offset the higher overheads and increase the cash reserve position in future years.
Income
Fees - the Pre School provides care and education for children aged from 2yrs to 4yrs and therefore the primary source of income is from school fees. Of these fees, the majority were received from Government funded hours.
Fundraising - as a Charitable Trust, the Pre School relies on fund-raising as an additional source of income. During the year, fundraising activities have enabled the purchase of equipment, toys and other necessary resources.
With support from the staff, trustees and parents there was a good level of income generated through fundraising events during the year, with very positive feedback and high demand from parents and children.
Expenditure
Salaries - the main expenditure is staff salaries. Due to the flexible nature of the childcare provided, the Trustees continue to work to ensure that staff rotas align as closely as possible to daily attendance levels. As with the majority of childcare providers, the Pre School was impacted by the rise in minimum wage in April which added increased pressure to the underlying cost base. There has been minimal turnover of staff which contributes to the family feel of the Pre School and the Trustees appreciate the hard work all the Staff have put in this year.
Hall Hire – The Pre School operates from Chaldon Village Hall which it hires on an hourly basis. The hourly rate increased from 1[st] September 2022 (an increase of 7.5% on the previous year). The Trustees negotiated no further rate increases for a period of 2 years.
Reserves
The aim is to have sufficient reserves to assist in any unexpected situations, for example, maintaining Pre School operations should there be a significant drop in funding. Although this was a difficult financial year with some significant increases in overheads without a commensurate increase in income, the reserve balance of £34,861 remains greater than the reserve balance three years ago and the Trustees are confident that with the increase in hourly rates for Government funded hours moving forwards and the high attendance levels driven by the excellent level of childcare provided by the Pre School, there will be an increase in reserves in the next financial year.
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A. Mills – Treasurer
S.Mann - Secretary
5 June 2024
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Chaldon Pre-School (Charity Number: 1185107)
Year ended 31 August 2023
Income and Expenditure
| £GBP Income Fees Government Funding (Surrey) Fundraising Interest Total Income Expenditure Staff salaries & pension Staff annual functions & benefits Hall Hire Equipment & materials Training Telephone & broadband Professional fees Maintenance & other Total Expenditure Net Income/(Expenditure) for the year |
Year to 31 August 2023 34,758 107,771 2,212 0 144,741 117,239 1,080 20,802 13,182 1,195 433 937 0 154,868 -10,127 |
Year to 31 August 2022 24,585 93,468 2,315 0 |
|---|---|---|
| 120,368 | ||
| 95,259 591 12,843 9,110 1,018 571 658 0 |
||
| 120,050 | ||
| 318 |
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Chaldon Pre-School (Charity Number: 1185107)
Year ended 31 August 2023
Statement of Financial Position
| £GBP Current Assets Cash at bank and in hand Total Current Assets Current Liabilities Creditors: amounts falling due within one year Total Current Liabilities Net Current Assets/(Liabilities) Non-Current Liabilities Creditors: amounts falling due after one year Total Non-Current Liabilities Net Assets |
Year to 31 August 2023 34,861 34,861 0 0 34,861 0 0 34,861 |
Year to 31 August 2022 44,988 |
|---|---|---|
| 44,988 | ||
| 0 | ||
| 0 | ||
| 44,988 | ||
| 0 | ||
| 0 | ||
| 44,988 |
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Appendix
Year ending 31 August 2023
Total income 2023
----- Start of picture text -----
Category Total 2023 (£)
Fees £ 34,757.69
Surrey funded £ 107,771.52
Fundraising £ 2,211.61
----- End of picture text -----
----- Start of picture text -----
Total Income 2023
2%
24%
Fees
Surrey funded
Fundraising
74%
----- End of picture text -----
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Total Expenditure 2023
----- Start of picture text -----
Category Total 2023(£)
Staff Pay & Pension £ 117,238.72
Rent £ 20,802.58
Supplies & Services £ 13,181.80
Other £ 3,644.89
----- End of picture text -----
Total Expenditure 2023
----- Start of picture text -----
2%
9%
13%
Staff Pay & Pension
Rent
Supplies & Services
Other
76%
----- End of picture text -----
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Summary
01.09.22 - 31.08.23
| Natwest main Co-op | Pety Cash | Total | |
|---|---|---|---|
| Surrey - 107,771.52 |
107,771.52 | ||
| Child - 34,696.69 |
61.00 | 34,757.69 | |
| Fund - 1,426.52 |
785.09 | 2,211.61 | |
| Furlough - - |
- | ||
| - | |||
| Pay - -116,364.00 |
- 116,364.00 | ||
| Pension - - 874.72 |
- | 874.72 | |
| Staf annual fun - - 691.96 | - | 691.96 | |
| Rent (hall hire) - - 20,802.58 | - 20,802.58 | ||
| Supplies & Serv - - 12,920.27 | - 261.53 | - 13,181.80 | |
| Phone - - 432.96 |
- | 432.96 | |
| Insurance - - 936.67 |
- | 936.67 | |
| Training - - 1,195.50 |
- | 1,195.50 | |
| Staf Benefts - 387.80 |
- | 387.80 | |
| Savings - - |
- | ||
| Account - - |
- | ||
| Interest - - |
- | - | |
| Pety Cash 516.00 |
- 516.00 | - | |
| Balance sheet | - | ||
| Movement - - 10,195.73 |
68.56 | - 10,127.17 |
P&L Summary
| 2022 | 2023 | ||
|---|---|---|---|
| Fees 24,584.76 |
34,757.69 | ||
| Government funding 93,468.40 | 107,771.52 | ||
| Fundraising 2,315.08 |
2,211.61 | ||
| 120,368.24 | 144,740.82 | ||
| Staf salaries & pensi 95,259.03 | 117,238.72 | ||
| Hall hire 12,843.11 |
20,802.58 | ||
| Supplies & materials 9,110.38 | 13,181.80 | ||
| Training 1,017.50 |
1,195.50 | ||
| Staf functons & bene 591.02 | 1,079.76 | ||
| Telephone & Broadba 570.90 | 432.96 | ||
| Professional fees (ins 658.43 | 936.67 | ||
| Maintenance & other - | - | ||
| 120,050.37 | 154,867.99 | ||
| Interest - |
- | ||
| 317.87 | - 10,127.17 | ||
| Check | - 10,127.17 |
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| Balance Sheet Current Assets Cash at bank and in hand Total Current Assets Current Liabilites Net Current Assets/(Liabilites) Non-Current Liabilites Total Non-Current Liabilites Net Assets Check Opening net assets Change in cash Closing net assets Creditors: amounts falling due within one year Total Current Liabilites Creditors: amounts falling due afer one year |
2022 2023 44,987.88 34,860.71 44,987.88 34,860.71 -- - - 44,987.88 34,860.71 - - - - 44,987.88 34,860.71 44,987.88 - 10,127.17 34,860.71 1 |
|---|---|
Bank reconcilliation
| Per bank statement @ 1 September 2022 Natwest main opening (closed) Natwest savings opening (closed) Co-op opening Pety Cash opening TOTAL OPENING CASH Per bank statement @ 31 August 2023 Natwest main closing Natwest savings closing Co-op closing Pety cash closing TOTAL CLOSING CASH Movement in year Check P&L movement |
- - 44,982.88 5.00 44,987.88 - - 34,787.15 73.56 34,860.71 |
|---|---|
| - 10,127.17 | |
| - 10,127.17 |
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| Fundraising summary Fundraising direct into Coop Account Fundraising paid in cash TOTAL FUNDRAISING |
1,426.52 785.09 |
|---|---|
| 2,211.61 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Chaldon Pre School On accounts for the year ended 31 August 2023 Charity no (if any) 1185107 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110812023. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1116124 Name: Mike Gittins Relevant professional qualification(s) or body (if any): Chartered Accountant (ICAS) Address: Salmons Lane Whyteleafe Surrey IER October 2018