The Village Hall, Rook Lane, Chaldon, CR3 5BN. Tel: 01883 343866
Registered Charity No: 1185107
Trustees' Annual Report for Chaldon Pre School (1185107)
Year ending 31 August 2022
Chaldon Pre School is a member of the Pre-School Learning Alliance. It operates in accordance with the Pre-School Learning Alliance Foundation Model Constitution; This was approved by the Trustees of Chaldon Pre School at a General Meeting held on 23 October 2019.
The objective of Chaldon Pre School is to enhance the development and education of children primarily under statutory school age.
During this financial year, the following were trustees for the Pre School:
Dani Gittins (Resigned January 2022) Mike Gittins (Resigned January 2022) Kathryn Cade Victoria Cordi (Resigned 4 May 2022)
Sheena Mann
Anita Mills
Trustees are parents or guardians of children who attend Chaldon Pre School or individuals with a vested interest in the Pre School and are usually elected at the Annual General Meeting held during the autumn term of each year.
1
Activities and Achievements
General
Chaldon Pre School has a reputation for providing exemplary levels of childcare and due to the friendly, family nature of the Pre School, places continue to be in very high demand. A waiting list previously had to be implemented due to high demand and this remains in place for the 2023/24 academic year. The number of children on roll has increased and the preschool is now operating at capacity, with new staf having been recruited to cater for the increased demand.
Chaldon Pre School caters for children with SEN and additional funding is applied for to support children with SEN as appropriate. An existing member of staf has undertaken SENCO training to meet the increased need for SEN support.
In January 2022 the Pre School extended its opening hours, opening at 8.45am (for the early bird sessions) and closing at 2.45pm, Monday to Friday. This enabled the Pre School to ofer 30 hours funded places, for which there was good take up.
Ofsted
An Ofsted inspection of the Pre School took place on 7 July 2022. The Pre School was given an overall efectiveness rating of ‘Good’. The report included numerous positive observations, with only two suggestions of areas where some improvement could be made which have been taken on board by staf.
Yurt & Forest School
We have continued to use the Yurt for provision of Forest School sessions regardless of weather, with an increase in the Forest School sessions available.
With the Yurt, we can provide Forest School sessions for small groups of children every Monday, Wednesday and Thursday throughout the year. Forest School is ofered to all children at some point during the year on an ‘opt-in’ basis. Parents/guardians of those children attending pay an additional cost (to cover the cost of staffing and resources) and Forest School sessions have continued to be in high demand.
COVID-19
As with all educational settings, Chaldon Pre School was impacted by the global COVID-19 pandemic. Following the relaxation and subsequent removal of COVID-19 restrictions during 2021, we have continued to carry our regular risk assessments in order to keep our staf, children and parents safe, particularly with the reintroduction of in-person events such as the Christmas Nativity. We continue to review our policies and procedures in line with Local and Central government guidance.
2
Financial performance
The final cash balance was £44,988.
The Trustees have continued to focus on ensuring the future financial stability of the Pre School by maintaining the level of cash reserve that was built up over the previous two years. Given the improved cash reserve position of the Pre School, the Trustees have authorised increased expenditure on resources and staf training this year to support staf development and ensure good quality resources are available for the children. Funds raised from events have been allocated for the purchase of resources in line with need identified by staf.
Income
Fees - the Pre School provides care and education for children aged from 2yrs to 4yrs and therefore the primary source of income is from school fees. Of these fees, a proportion were received from Government funded hours.
Fundraising - as a Charitable Trust, the Pre School relies on fund-raising as an additional source of income. During the year, fundraising activities have enabled the purchase of equipment, toys and other necessary resources.
Following the lifting of Covid restrictions, there has been a return to in person events which has increased fund raising opportunities. With support from the staf, trustees and parents there was a good level of income generated through fundraising events during the year, with very positive feedback and high demand from parents and children.
Expenditure
Salaries - the main expenditure is staf salaries. Due to the flexible nature of the childcare provided, the Trustees continue to work to ensure that staf rotas align as closely as possible to daily attendance levels. As with the majority of childcare providers, the Pre School was impacted by the rise in minimum wage in April which added increased pressure to the underlying cost base. There has been minimal turnover of staf which contributes to the family feel of the Pre School and the Trustees appreciate the hard work all the Staf have put in this year.
In April 2022 the Trustees identified that staf had previously been underpaid statutory holiday pay. Holiday pay was immediately increased to the statutory minimum and it was agreed by the Trustees that the underpaid statutory holiday pay would be backdated for a period of 2 years for all existing staf. This exceptional additional expenditure impacted the cash reserves but despite this, there was still a marginal increase in the reserves compared to the start of the year.
Hall Hire – The Pre School operates from Chaldon Village Hall which it hires on an hourly basis. Hire rates remained constant on the prior year.
3
Reserves
The aim is to have sufficient reserves to assist in any unexpected situations, for example, maintaining Pre School operations should there be a significant drop in funding. The Trustees are happy to report that the focus on ensuring the financial stability of the Pre School has helped marginally increase reserves compared to the start of the year despite the exceptional expenditure in respect of backdated staf holiday pay. The reserve balance of £44,988 is £13,950 greater than two years ago, highlighting the hard work of the Trustees and Staf in improving the operations of the Pre School. We believe that the operational changes made, along with the high attendance levels driven by the excellent level of childcare provided by the Pre School, should result in a further increase in reserves in the next financial year.
*Correction – prior period error - Year ending 31 August 2021
An error has been identified in the prior period (year ending 31 August 2021). The year-end balance for the Natwest account was misstated as a result of omitting to include income and expenditure from the Natwest account for the period from 15 June 2021 to 31 August 2021 (due to a manual transcription error). The petty cash balance was also omitted from the year-end balance in error. The comparative amounts for the prior period in which the error occurred are therefore re-stated below.
S. Mann - Chairperson A. Mills - Treasurer 3 May 2023
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Chaldon Pre-School (Charity Number: 1185107)
Year ended 31 August 2022
Income and Expenditure
| £GBP Income Fees Government Funding Fundraising Interest Total Income Expenditure Staf salaries & pension Staf annual functions Hall Hire Equipment & materials Training Telephone & broadband Professional fees Maintenance & other Total Expenditure Net Income/(Expenditure) for the year |
Year to 31 August 2022 24,585 93,468 2,315 0 120,368 95,259 591 12,843 9,110 1,018 571 658 0 120,050 318 |
Year to 31 August 2021* 31,988 74,339 2,522 0 |
|---|---|---|
| 108,850 | ||
| 69,378 - 15,088 8,866 0 700 1,288 0 |
||
| 95,320 | ||
| 13,530 |
5
Chaldon Pre-School (Charity Number: 1185107)
Year ended 31 August 2022
Statement of Financial Position
| £GBP Current Assets Cash at bank and in hand Total Current Assets Current Liabilities Creditors: amounts falling due within one year Total Current Liabilities Net Current Assets/(Liabilities) Non-Current Liabilities Creditors: amounts falling due after one year Total Non-Current Liabilities Net Assets |
Year to 31 August 2022 44,988 44,988 0 0 44,988 0 0 44,988 |
Year to 31 August 2021* 44,670 |
|---|---|---|
| 44,670 | ||
| 0 | ||
| 0 | ||
| 44,670 | ||
| 0 | ||
| 0 | ||
| 44,670 |
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Appendix
Year ending 31 August 2022
----- Start of picture text -----
Category Total
Surrey £ 93,468.40
Child £ 24,584.76
Fundraisin £
g 2,315.08
----- End of picture text -----
----- Start of picture text -----
Total Income
20.42%
1.92%
Surrey
Child
Fundraising
77.65%
----- End of picture text -----
7
----- Start of picture text -----
Category Total
Staf Pay & Pension -£ 95,259.03
Rent -£ 12,843.11
-£
Supplies & Services
9,110.38
-£
Other
2,837.85
----- End of picture text -----
----- Start of picture text -----
Total Expenditure
7.59%
2.37%
10.70%
Staf Pay & Pension
Rent
Supplies & Services
Other
79.35%
----- End of picture text -----
8
Summary 01.09.21 - 31.08.22
| Natwest main Co-op | Petty Cash Total | |
|---|---|---|
| Surrey | - 93,468.40 | 93,468.40 |
| Child | - 24,584.76 | 24,584.76 |
| Fund | - 931.36 | 1,383.72 2,315.08 |
| Furlough | - - | - |
| - | ||
| Pay | - - 94,826.62 | - 94,826.62 |
| Pension | - - 432.41 | - 432.41 |
| Staf annual fun - - 591.02 | - 591.02 |
|
| Rent (hall hire) | - - 12,843.11 | - 12,843.11 |
| Supplies & Serv | - 21.66 - 8,333.25 | - 755.47 - 9,110.38 |
| Phone | - 61.13 - 509.77 | - 570.90 |
| Insurance | - - 658.43 | - 658.43 |
| Training | - - 1,017.50 | - 1,017.50 |
| - | ||
| Savings | - - | - |
| Account | - 6,049.20 6,049.20 | - |
| Interest | - - | - - |
| Petty Cash | 725.00 | - 725.00 - |
| Balance sheet | - | |
| Movement | - 6,131.99 6,546.61 | - 96.75317.87 |
P&L Summary
----- Start of picture text -----
2021 2022
Fees 31,988 24,584.76
Government funding 74,339 93,468.40
Fundraising 2,522 2,315.08
108,850 120,368.24
Staff salaries & pensi 69,378 95,259.03
Hall hire 15,088 12,843.11
Supplies & materials 8,866 9,110.38
Training - 1,017.50
Staff annual functions - 591.02
Telephone & Broadba 700 570.90
Professional fees (ins 1,288 658.43
Maintenance & other - -
95,320 120,050.37
95,320
Interest - -
13,529.58 317.87
Check 317.87
----- End of picture text -----
Balance Sheet 2021 2022 Current Assets Cash at bank and in hand 44,670.01 44,987.88 Total Current Assets ### 44,987.88 Current Liabilities Creditors: amounts falling due within one year - Total Current Liabilities - - Net Current Assets/(Liabilities) ### 44,987.88 Non-Current Liabilities Creditors: amounts falling due after one year - - Total Non-Current Liabilities - - Net Assets ### 44,987.88
| Check Opening net assets Change in cash Closing net assets |
44,670.01 317.87 44,987.88 1 |
|---|---|
Bank reconcilliation
| Per bank statement @ 1 September 2021 | |
|---|---|
| Natwest main opening |
6,131.99 |
| Natwest savings opening |
- |
| Co-op opening |
38,436.27 |
| Petty Cash opening |
101.75 |
| TOTAL OPENING CASH |
44,670.01 |
| Per bank statement @ 31 August 2022 | |
| Natwest main closing |
- |
| Natwest savings closing |
- |
| Co-op closing |
44,982.88 |
| Petty cash closing |
5.00 |
| TOTAL CLOSING CASH |
44,987.88 |
| Movement in year |
317.87 |
| Check | |
| P&L movement |
317.87 |
1
Fundraising summary
| Fundraising direct into Coop Account | 931.36 |
|---|---|
| Fundraising paid in cash | 1,383.72 |
TOTAL FUNDRAISING 2,315.08
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Charity Name Chaldon Preschool On accounts for the year ended 31 August 2022 Charity no lif any) 1185107 Set out on pages -7member n¢ludé fhg pagè nunibèrs of addttlonal shéets)= I report lo the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 3110812022. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{51{b) of the Act. Independent examiner's statemènt upderta&othQ2xamination-bwbein-qu8llfled-FX of I have completed my examination. l Gonfirm that no material matters have come to my attention in connection with the examination {otligr4 the cou gre ritie rd ere inac rdgM¢e ith secti n130 the cco cer tsdi gth not cofnply w form hd con Rep rts) Re that eac unts Ive a 'lr onsidered as part of an inde I have no con¢erns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the a¢¢ounls to be reached. Please delete the words in the brackets if they do not apply. hthe ppli nto ntss outi ns20 8ot rtha d fair, iew, hich j ndent examination. nts rities anyr notama Signed: Date: 2Tr Name: ¢•AESLI (F- Relevant professional qualificatlon{s) or body A.CrQ44 IER Oct 2018
(if any): Address: (J CM ErJ Section B DlsGlosure Only complete if the examiner needs lo highlight material mallers of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of - examiner wishes to disclose. IER Oct 2018