2021-08-31-accounts

The Village Hall, Rook Lane, Chaldon, CR3 5BN. Tel: [phone]

Registered Charity No: 1185107

Trustees' Annual Report for Chaldon Pre School (1185107)

Year ending 31 August 2021

Chaldon Pre School is a member of the Pre-School Learning Alliance. It operates in accordance with the Pre-School Learning Alliance Foundation Model Constitution; This was approved by the Trustees of Chaldon Pre School at a General Meeting held on 23 October 2019.

The objective of Chaldon Pre School is to enhance the development and education of children primarily under statutory school age.

During this financial year, the following were trustees for the Pre School:

Dani Gittins Mike Gittins Victoria Cordi Sheena Mann Anita Mills

Claire Robinson (Resigned July 2021)

Trustees are parents or guardians of children who attend Chaldon Pre School or individuals with a vested interest in the Pre School and are usually elected at the Annual General Meeting held during the autumn term of each year.

1

Activities and Achievements

Legal Structure change

On 23 July 2020 the Trustees voted unanimously to transfer the assets and operations of Chaldon Pre School from a Charitable Trust (Charity Number: 294701) to a newly formed Charitable Incorporated Organisation (Charity Number: 1185107). The transfer of assets and operations was completed on 1 September 2020.

This change has allowed expansion of the number of Trustees and provides a better platform to continue the positive actions previously taken to improve the financial position of the Pre School. As such, the Charitable Incorporated Organisation (Charity Number: 1185107) did not recognise any revenue nor expense in the prior reporting period (year ending 31 August 2020). Whilst it does not form part of this Annual Report, prior year performance for the Charitable Trust (Charity Number: 294701) is appended to this document for reference purposes.

COVID-19

As with all educational settings, Chaldon Pre School has been impacted by the global COVID-19 pandemic. Our primary aim throughout 2020/21 was to keep our staff, children and parents safe, whilst still providing high levels of childcare. We ensured we kept communication with our families and staff as open as possible over this challenging period.

We carried out regular risk assessments and devised revised operating procedures in line with the latest government guidance. Given the rapidly changing guidance, the Trustees ensured that they made quick, decisive decisions to make the preschool a safe and happy environment for both children and staff. We continue to review our policies and procedures in line with Local and Central government guidance.

Yurt & Forest School

Last year, we met our fundraising target for a new Yurt and successfully completed installation in August 2020. We have continued to use this excellent new resource for provision of Forest School sessions regardless of weather.

With the Yurt, we can provide Forest School sessions for small groups of children every Monday, Wednesday and Friday throughout the year. The activities are covered by voluntary contributions from the parents of those children attending and have continued to be in high demand.

Financial performance

The final cash balance was £48,488.

As with the prior year, the Trustees have been focused on ensuring the future financial stability of the Pre School with a focus on growing the level of cash reserves. Actions have centred around improving communication between the Trustees and Pre School staff as well as ensuring a tighter focus on fee levels and cost base.

2

Income

Fees - the Pre School provides care and education for children aged from 2yrs to 4yrs and therefore the primary source of income is from school fees. Of these fees, a proportion were received from Government funded hours.

Chaldon Pre School has a reputation for providing exemplary levels of childcare and due to the friendly, family nature of the Pre School, places continue to be in very high in demand. Last year a waiting list had to be implemented and this remains in place for the 2022/23 academic year.

Fundraising - as a Charitable Trust, the Pre School relies on fund-raising as an additional source of income. During the year, fundraising activities have enabled the purchase of equipment, toys and other necessary resources.

With support from the Staff, Trustees and Parents, there was a good level of income generated through fundraising events, however social distancing restrictions, particularly in late 2020 through early 2021 impacted our ability to host in-person events. We had an excellent uptake of our remote fundraising activities including at-home treasure hunts for the children and a summer raffle. Unfortunately, due to Covid restrictions we were unable to hold a live nativity this year, however sale of online tickets helped fundraising efforts. In addition to the above, we also secured a donation of £1,000 from Tesco Bags of Help to continue to improve our Forest School facilities.

Given the positive feedback and high demand from parents and children, we hope that relaxation of social distancing restrictions will enable us to improve on fundraising activity over the next 12 months.

Expenditure

Salaries - the main expenditure is staff salaries. Due to the flexible nature of the childcare provided, the Trustees continue to work to ensure that staff rotas align as closely as possible to daily attendance levels. As with the majority of childcare providers, the Pre School was impacted by the rise in minimum wage in April which added increased pressure to the underlying cost base. There has been minimal turnover of staff which contributes to the family feel of the Pre School and the Trustees appreciate the hard work all the Staff have put in this year.

Hall Hire – The Pre School operates from Chaldon Village Hall which it hires on an hourly basis. Hire rates remained constant on the prior year.

Due to historical administrative errors by both the Pre School and Chaldon Village Hall in prior periods, several invoices were not sent/received. Upon identification of this issue, revised payment terms were agreed with Chaldon Village Hall. During the period, all outstanding invoices were paid.

3

Reserves

The aim is to have sufficient reserves to assist in any unexpected situations, for example, maintaining Pre School operations should there be a significant drop in funding. The Trustees are happy to report that the focus on ensuring the financial stability of the Pre School has helped materially increase reserves compared to the start of the year. The reserve balance of £48,500 is £35,000 greater than two years ago, highlighting the hard work of the Trustees and Staff in improving the operations of the Pre School. We believe that the operational changes made, along with the high attendance levels driven by the excellent level of childcare provided by the Pre School, should result in a further increase in reserves in the next financial year.

D L Gittins - Chairperson

26 November 2021

4

Chaldon Pre-School (Charity Number: 1185107)

Year ended 31 August 2021

Income and Expenditure

£GBP Income Fees Government Funding Fundraising Interest Total Income Expenditure Staff salaries & pension Hall Hire Equipment & materials Training Telephone & broadband Professional fees Maintenance & other Total Expenditure Net Income/(Expenditure) for the year	Year to 31 August 2021 31,988 74,339 2,522 0 108,850 68,817 13,188 7,883 0 519 993 0 91,400 17,450	Year to 31 August 2020 0 0 0 0
		0
		0 0 0 0 0 0 0
		0
		0

5

Chaldon Pre-School (Charity Number: 1185107)

Year ended 31 August 2021

Statement of Financial Position

£GBP Current Assets Cash at bank and in hand Total Current Assets Current Liabilities Creditors: amounts falling due within one year Total Current Liabilities Net Current Assets/(Liabilities) Non-Current Liabilities Creditors: amounts falling due after one year Total Non-Current Liabilities Net Assets	Year to 31 August 2021 48,488 48,488 0 0 48,488 0 0 48,488	Year to 31 August 2020 0
		0
		0
		0
		0
		0
		0
		0

6

CHARITY COMMISSION, FOR ENGLAND AND WAIES ! Independent examinerfs report on the accounts Report to the trustetsl members of Chaldon Pre Schc On accounts for the year ended 31 Augusl 2021 Charity no lif any) 1185107 S•t out on pag•$ 1-6 I report to the trustees on my examination of the accounts of the at4)v8 charity llhe TnJst"I lor the year ended 3110812020 R¢$ponslbllitle$ and As the charity trLJStees ol the Trust. you are responsible for the preparalion basis of report of the acciJuniS in a￿1rdance with Ihe requirements ol the Charities Act 2011 Ilhe Acl-l. I report in respèct of my examination of the Trust's accounts carried out under section 145 01 the 2011 Acl and in carying out my exarnin8lion, I have fdlowed the a￿l¢abl• Directions given by the Charity Commission under section 14515llbl of ihe Act. I have completed my examination. I ￿rtfi￿ that no material matters have come to my attention in connection wlh the examination wthich gives me cause to believe thal In, any malenal Tespecl.. accounting records were not kepl in aeaydance wth Section 130 of the Act or the accounts do nol 8￿y￿ wilh the accounting records Independent examlnerfs statement I have no concerns and have come across no other m8ttefs in connection with Ihe exarninalion to which att8nlion should be drawn in order lo enable * proper understsnding ol the accounts to t* reached. Slgnod: Dato.. Nam•'. William Weightman Relevant profe$$lonal qualificationlsl or body lif any): NIA Address: IER October 2018

The following pages relate to the previous Charitable Trust (Charity Number: 294701) and do not form part of the Trustees' Annual Report for Chaldon Pre School (Charity Number: 1185107)

8

Chaldon Pre-School - Charitable Trust (Charity Number: 294701)

Year ended 31 August 2020

Income and Expenditure

£GBP Income Fees Government Funding Fundraising Interest Total Income Expenditure Staff salaries & pension Hall Hire Equipment & materials Training Telephone & broadband Professional fees Maintenance & other Total Expenditure Net Income/(Expenditure) for the year	Year to 31 August 2020 17,102 70,823 14,233 11
	102,169
	61,630 10,113 8,096 88 768 870 847
	82,412
	19,758

9

Chaldon Pre-School - Charitable Trust (Charity Number: 294701)

Year ended 31 August 2020

Statement of Financial Position

£GBP Current Assets Cash at bank and in hand Total Current Assets Current Liabilities Creditors: amounts falling due within one year Total Current Liabilities Net Current Assets/(Liabilities) Non-Current Liabilities Creditors: amounts falling due after one year Total Non-Current Liabilities Net Assets	Year to 31 August 2020 33,513
	33,513
	2,475
	2,475
	31,038
	-
	-
	31,038

10