2024-06-30-accounts - Hexham Football Club

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Trustees’ Annual Report for the period

From 01[st] July 2023 Period start date To 30[th] June 2024 Period end date

Charity name: Hexham Football Club

Charity registration number: 1185090

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aim of the charity is to advance sports in Hexham and its surrounding areas, with a specific focus on association football, while benefiting the surrounding community. Additionally, we strive to offer facilities that enable the organization of matches, social events, and community engagement in sporting activities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19		We had over 375 players registered for the
			2023/2024 season, with teams ranging
			from U7 to U18 age groups, as well as a
			junior development squad and a senior
			team.
			As our players develop, we offer a smooth
			transition through the age ranges and
			senior team. We lease facilities from
			Northumberland Council, mainly at
			Dukeshouse Wood, to provide children with
			access to competitive football on grassed
			pitches. Additionally, we rent facilities from
			Wentworth Leisure Centre and other local
			venues for senior team matches and
			training.
			We have a relationship with Hadrian
			Learning Trust and have access to their 3G
			artificial surface on a commercial basis for
			training and matches. With the 3G facility,
			we are able to have training sessions and
			matches with minimal disruption due to
			weather during the 2023/2024 season.
			This has provided more training time for all
			members, which has seen an increased
			playing time for everyone.

		To help with the smooth running of our
		club, our Trustees use a financial system to
		effectively collect membership fees and
		maintain regular oversight on our financial
		performance.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Our Trustees always have the public / community benefit in mind and plan all our activities accordingly.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The club has had a stable season. Our members, coaches and parents were delighted to continue football training and matches despite the particularly wet season. This provides support to our members health and wellbeing. Some of the main achievements from this season:- 1. The club maintains FA community club status. 2. All coaches have completed age appropriate FA child and youth football coach certification. 3. All teams are covered by registered and trained first aiders and all volunteers are appropriately disclosure checked. 4. Over 375 players are registered to play for Hexham Football Club, which is an increase on the 2022/2023 season.

Training is offered for all age groups once a week. 6. Growth and development of girls football teams. 7. We had 29 teams in our junior section from U7 to U18. This includes Saturday and Sunday teams, of mixed ability and an increasing amount of movement between teams and age groups to help develop our players and their strengths. 8. The past season was marked by incredibly wet weather from the moment the first ball was struck in September 2023, with an obvious impact on our ability to fulfil fixtures and training. The grass pitches at Dukes House Wood struggled to cope and this meant we had to increase substantially our use of the 3G facilities at QE as a result. This meant we were able to support far more football through the winter than many other clubs achieved for which the players, families and coaches are very fortunate. 9. It is testament to the financial strength of the club that we were able to increase our use of QE, which has allowed 29 teams to enjoy organised football this past season. Our girls section continues to expand, and thrive, while the youngest age group, Junior Development Squad, struggles to cope with numbers, the demand is so great. We had notable Cup successes, with a host of final victories, and the videos and pictures of team celebrations will live long in the memory for so many of the boys and girls involved.

Additional information (optional) You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set

Investment performance Para 1.41 against objectives Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity saw a positive difference of £1k between income and expenditure during the 2023/24 season. This was in-line with the financial recovery plan to reduce the levels of deficit year on year following the financial instability of the COVID pandemic, and the adoption of the wider use of the Hadrian Learning Trust’s 3G pitch. The club financial reserves of £21k at the end of season were also in-line with the recovery plan. The club is now in a financially stable position, ready for growth and investment in further community football activities.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Financial aim of the Trustees is to always keep the club bank account balance >£10k to provide a safety net should any need arise.
Amount of reserves held	Para 1.22	Cash reserves in club bank account at end of 2023/24 season were £21k.
Reasons for holding zero reserves	Para 1.22	N/A.
Details of fund materially in deficit	Para 1.24	N/A.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Player registration fees – 55% Fundraising – 21% Sponsorship / donations – 13% Gift Aid–11%
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed at a properly convened meeting (e.g. the AGM) of the charity trustees (and other club officials, as required).

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Hexham Football Club
Other name the charity uses	N/A
Registered charitynumber	1185090

Charity’s principal address

Dukeshouse Wood Football Centre Fellside Hexham Northumberland NE46 1TP

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Campbell Maclachlan	Chairperson
	Gwyneth Scott	Secretary
	Andrew Marrow	Financial Officer
	Samantha Burns	Trustee
	Mark Gradwell	Trustee
	Mark Foster	Trustee
	Louise Jewitt	Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Andrew Marrow
	Financial Officer
	01/11/2024
	01/11/2024

Hexham Football Club

Registered Charity No. 1185090

Financial Report for the Year Ended 30[th] June 2024

Independent examiner’s report to the trustees of Hexham Football Club

I report to the trustees on my examination of the accounts of Hexham Football Club (the Trust) for the year ended 30 June 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carries out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with these records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Andrea Gavaghan

AAT

Address: 6 Goodwood Court, Ashington, Northumberland NE63 8NP

Date: 24 August 2024

	Hexham Football Club	Hexham Football Club	Hexham Football Club	1185090	CC16a
	For the period from	01/07/2023	To	30/06/2024

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 51,330 15,923 7,285 5,120 2,342 9,684 - - 91,684 - - - 91,684 20,824 - 29,237 24,281 420 2,423 1,148 1,059 11,606 90,998 - - 90,998 686 - 20,334 21,020	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 51,330 15,923 7,285 5,120 2,342 9,684 - - 91,684 - - - 91,684 20,824 - 29,237 24,281 420 2,423 1,148 1,059 11,606 90,998 - - - 90,998 686	Last year to the nearest £
Player Subscriptions	51,330				43,909
Fundraising	15,923				11,113
Team Sponsorship	7,285				13,778
Grants / Donations	5,120				2,240
SundrySales / Other Income	2,342				512
Gift Aid	9,684				8,547
	-				-
	-				-
*Sub total*(Gross income for AR)	91,684				80,098

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					80,098

Football Costs (FA, League, Referees)	20,824				10,794
NCC Charge for Use of Dukeshouse Wood	-				24,443
Training Facility & Pitch Hire	29,237				25,116
Playing Equipment & Kit	24,281				16,606
Coach Training	420				1,189
Insurance & Professional Fees	2,423				2,340
Member Subscription Refunds	1,148				1,103
Clubhouse / Sundry Costs	1,059				3,353
Presentations & Events	11,606				6,251
**Sub total **	90,998				91,194

A4 Asset and investment purchases, (see table)

	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					91,194

	686	-	-	686	- 11,096
	-	-	-	-	-
	20,334	-	-	20,334	31,430
	21,020	-	-	21,020	20,334

10/07/2024

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds CCXX R2 accounts (SS)	Signature Unpaid disputed invoice from NCC (ref 006619/275102, dated 22/12/20230 Details Details Kit lockers (x3) Changing room benches (x8) Tambour door cupboards (x4) Shelving units (x3) Chairs (x40) Tables (x5) Projector and screen Water boiler, kettle & electric hob Metal goals with nets (x10) Plastic goals with nets (x4) Storage sheds (x2) Picnic benches (x6) Home strips (x23 teams) Away strips (x4 teams) Playing / training equipment (x23 teams) e.g. balls, bibs, bags, cones, first aid Signage & timber frames for advertisement hoardings Details Details Barclays Bank Account PayPal Account Cash *Total cash funds* (agree balances with receipts and payments account(s)) Details 2	Unrestricted funds Restricted funds to nearest £ to nearest £ 17,947 - 3,057 - 16 - 21,020 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Fund to which liability relates Amount due (optional) 13,146 - - - - Print Name Andrew Marrow 1	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
			10/07/2024

			0/07/2024

10/07/2024

CCXX R2 accounts (SS)