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2023-06-30-accounts

Trustees’ Annual Report for the period

From 01[st] July 2022 Period start date To 30[th] June 2023 Period end date

Charity name: Hexham Football Club

Charity registration number: 1185090

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The aim of the charity is to advance sports
in Hexham and its surrounding areas, with
a specific focus on association football,
while benefiting the surrounding
community.
Additionally, we strive to offer facilities that
enable the organization of matches, social
events, and community engagement in
sporting activities.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 We had over 350 players registered for the
2022/2023 season, with teams ranging

from U7 to U16 age groups, as well as a

senior team.
As our players develop, we offer a smooth

transition through the age ranges and

senior team. We lease facilities from
Northumberland Council, mainly at

Dukeshouse Wood, to provide children with
access to competitive football on grassed

pitches. Additionally, we rent facilities from
Wentworth Leisure Centre and other local
venues for senior team matches and
training.
We have developed a relationship with

Hadrian Learning Trust and have access to

their 3G artificial surface on a commercial
basis for training and matches. With the 3G

facility, we have been able to have training
sessions and matches with minimal
disruption due to weather during the

2022/2023 season.
This has provided more training time for all

members, which has seen an increased
playing time for everyone.
To help with the smooth running of our

club, our Trustees have invested in a
financial system to effectively collect
membership fees and maintain regular

oversight on our financial performance.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Our Trustees always have the public /
community benefit in mind and plan all our
activities accordingly.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The club has had a stable season.
Our members, coaches and parents were
delighted to continue football training and
matches despite the particularly wet
season. This provides support to our
members health and wellbeing.
Some of the main achievements from this
season:-
1. The club maintains FA community club
status.
2. All coaches have completed age
appropriate FA child and youth football
coach certification.
3. All teams are covered by registered and
trained first aiders and all volunteers are
appropriately disclosure checked.
4. Over 350 players are registered to play
for Hexham Football Club, which is an
increase 2021/2022.
  1. Training is offered for all age groups once a week. 6. Growth and development of girls football teams. 7. The success of England’s Lionesses has helped propel girls’ football into a new orbit. We have expanded the number of girls playing football with a new U11 team. But our ambitions don’t stop there. We are looking closely at the Junior Development Squad for next season and planning to have more girls playing football in mixed, and girls’ teams next season. 8. Our youngest age group continues to be a real success with over 30 children at 5-6 years old, and unfortunately a waiting list too. For Year 1 children it is about being active, enjoying sport, forging friendships and finding confidence in their own abilities. We then transition into U7s with a series of mixed ability teams which have been successful this past year in the creation of 4 teams. 9. We have 30 teams in our junior section from U7 to U18. This includes Saturday and Sunday teams, of mixed ability and an increasing amount of movement between teams and age groups to help develop our players and their strengths. In older age groups we’ve seen some stellar results and QE on a Saturday morning has become a festival of football for multiple HFC teams playing simultaneously on the same surface.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity saw a deficit of £11k between
expenditure and income in the 2022/23
season. This deficit was reduced in
magnitude from the previous 2021/22
season. The club reserves of £20k were in-
line with the recovery from managing 2
years of financial instability due to the
COVID pandemic and the adoption of wider
use of the Hadrian Learning Trust’s 3G
pitch. The accounts are expected to break
even in the 2023/24 season thus returning
the club to financial stability, ready for
growth and investment in further football
activities.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Financial aim of the Trustees is to always
keep the club bank account balance >£10k
to provide a safety net should any need
arise.
Amount of reserves held Para 1.22 Cash reserves in club bank account at end
of 2022/23 season were £20k.
Reasons for holding zero
reserves		 Para 1.22 N/A.
Details of fund materially in
deficit		 Para 1.24 N/A.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Player registration fees – 55%
Sponsorship / donations – 20%
Fundraising – 15%
Gift Aid–10%
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Appointed at a properly convened meeting
(e.g. the AGM) of the charity trustees (and
other club officials, as required).

Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Hexham Football Club
Other name the charity uses N/A
Registered charitynumber 1185090
Charity’s principal address Dukeshouse Wood Football Centre
Fellside
Hexham
Northumberland
NE46 1TP

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Campbell Maclachlan Chairperson
Gwyneth Scott Secretary
Andrew Marrow Financial Officer
Samantha Burns Trustee
Mark Gradwell Trustee
Mark Foster Trustee
Louise Jewitt Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this

falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Digitally signed by: Signature(s) Marrow, Marrow, AndrewDN: CN = Marrow, Andrew OU = IHC Users, ~~Andrew~~ Date: 2024.05.08 18:44: ~~Stocksfield~~ Full name(s) Andrew Marrow 03 +01'00' Position (eg Secretary, Financial Officer Chair, etc) Date 23/04/2023

Hexham Football Club Registered Charity No. 1185090

Financial Report for the Year Ended 30[th] June 2023

Independent examiner’s report to the trustees of Hexham Football Club

I report to the trustees on my examination of the accounts of Hexham Football Club (the Trust) for the year ended 30 June 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carries out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with these records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Andrea Gavaghan

AAT

Address: 6 Goodwood Court, Ashington, Northumberland NE63 8NP

Date: 26 April 2024

Hexham Football Club Hexham Football Club 1185090
Receipts and payments accounts CC16a
For the period
from		 01-07-2022 To 30-06-2023

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £		 Unrestricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
Player Subscriptions 43,909 - - 43,909 34,733
Fundraising 11,113 - - 11,113 **8,087 **
Team Sponsorship 13,778 - - 13,778 6,395
Grants / Donations 2,240 - - 2,240 2,549
SundrySales / Other Income 512 - - 512 733
Gift Aid 8,547 - - 8,547 5,817
- - - - -
- - - - -
Sub total(Gross income for AR) 80,098 - - 80,098 58,314
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts
A3 Payments
58,314
Football Costs(FA,League,Referees) **10,794 ** - - **10,794 ** 13,353
NCC Charge for Use of Dukeshouse Wood 24,443 - - 24,443 11,718
TrainingFacility& Pitch Hire 25,116 - - 25,116 22,063
PlayingEquipment & Kit 16,606 - - 16,606 16,876
Coach Training 1,189 - - 1,189 1,123
Insurance & Professional Fees 2,340 - - 2,340 2,724
Member Subscription Refunds 1,103 - - 1,103 1,245
Clubhouse / SundryCosts 3,353 - - 3,353 **461 **
Presentations & Events **6,251 ** - - **6,251 ** 3,148
**Sub total ** 91,194 - - 91,194 72,711
A4 Asset and investment purchases, (see
table)
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
72,711
- 11,096 - 14,397
- -
31,430 45,827
20,334 31,430

CCXX R1 accounts (SS)

25-04-2024

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on behalf of all
the trustees
B5 Liabilities
B4 Assets retained for the charity’s
own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Signature
Details
Details
Kit lockers (x3)
Changing room benches (x8)
Tambour door cupboards (x4)
Shelving units (x3)
Chairs (x40)
Tables (x5)
Projector and screen
Waterboiler,kettle & electrichob
Metal goals with nets (x10)
Plastic goalswith nets (x4)
Storage sheds (x2)
Picnic benches (x6)
Home strips (x23 teams)
Away strips (x4teams)
Playing / training equipment (x23 teams)
e.g.balls, bibs, bags, cones,first aid
Signage & timber frames for advertisement
hoardings
Details
Details
Barclays Bank Account
PayPal Account
Cash
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Digitally signed by: Marrow,
Andrew
~~DN: CN = Marrow, Andrew~~
OU = IHC Users, Stocksfield
Date: 2024.05.08 18:43:40
+01'00'
Marrow,
Andrew		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
18,955
-
1,014
-
365
-
20,334
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Andrew Marrow		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Digitally signed by: Marrow,
Andrew
~~DN: CN = Marrow Andrew~~
Marrow,		 Andrew Marrow
~~,~~
OU = IHC Users, Stocksfield
Date: 2024.05.08 18:43:40
+01'00'
Andrew

CCXX R2 accounts (SS)

2

25-04-2024