## **Trustees' Annual Report for the period** Period start date Period end date 1 July 2020 30 June 2021 **From To** ## Section A Reference and administration details **Charity name** Hexham Football Club **Other names charity is known by** No other names **Registered charity number (if any)** 1185090 Hexham Football Club **Charity's principal address** Dukeshouse Wood Centre Fellside Hexham **Postcode NE46 1TP** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||PhilipShaw|Trustee||| ||Ivan Jepson|Trustee||| ||Andrew Marrow|Finance Officer||| ||Andrew Turnbull|Trustee||| ||Gwyneth Scott|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |DougRobson|July2020 – April 2021| |Cheryl Hutchinson|April 2021 – April 2021| ||| **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed at a properly convened meeting of the charity trustees Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objective of the charity is to promote sports activities, in particular but not exclusively the game of association football, for the public benefit of the communities of Hexham and its surrounding areas. In addition, we aim to provide facilities to arrange matches, social activities and community participation in sporting activities. **TAR** March **2012** 2 We have 311 registered players for the 2021/2022 season. Registered teams playing in age groups U7 to U16, with transition for junior players to an U23 and a senior team. Provision of facilities leased from Northumberland Council principally at Dukeshouse Wood to facilitate access of children to competitive football on grassed pitches. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** In addition, facilities rented from Wentworth Leisure Centre to support senior team matches and training facilities on a grassed pitch, as well as other local venues for matches to be played. Development of relationship with Hadrian Learning Trust to provide use of 3G artificial surface on a commercial basis for training and competitive matches. A delay in the school rebuild meant that the Club was unable to benefit from the 3G facility until September 2021. This facility has allowed training sessions and matches to be played with minimal disruption due to weather during the 2021/2022 season. This facility has provided the capacity for more training time for all members, which previously had been impacted due to weather conditions when grassed pitches have been unplayable. Trustees have invested in a financial system during the season to allow for more effective oversight of the collection of membership fees and oversight of financial performance. Trustees ensure the public benefit requirement and have taken into account when relevant, in undertaking planning our activities for the year. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The club was severely impacted by the Covid pandemic during the year as a result of numerous restrictions for the North East from April 2020 to March 2021. Our members, coaches and parents were very keen to provide a return to football training and matches. This provided support to our members health and wellbeing as well as returning to a sense of normality for our members. Some of the main achievements from this season:- 1. The club successfully negotiated use over the newly developed 3G training and match facilities at Queen Elizabeth High School in partnership with Hadrian Education Trust. There was a delay in the construction of the school, which led to a subsequent delay in the Club being able to use the new facilities. In September 2021 the Club was able to start to use the facility, allowing use for four evenings a week and at the weekend in a shared use agreement. 2. The club maintains FA community club status. 3. All coaches have completed age appropriate FA child and youth football coach certification. 4. All teams are covered by registered and trained first aiders and all volunteers are appropriately disclosure checked. 4. 311 players are registered to play for Hexham Football Club, which is a slight decrease from 2020/2021. 5. Training is offered for all age groups once a week. 6. Introduction of an U23 team for 2021/2022 season. Following feedback from older junior players and coaches that the transition from U17 to senior team was a significant step, the Club introduced an U23 team to compete in an U23 league. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Financial aim for the Trustees is to keep the bank balance > £10,000 **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Hexham Football Club primary source of income is through membership fees, with some sponsorship funds provided from organisations which support individual teams. The fees set allow the Club to lease Dukeshouse Wood (primary centre) and in addition to fund the agreement with Hadrian Learning Trust to utilise the new 3G facilities for training sessions and some matches. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Digitally signed by Marrow, Andrew Marrow, Andrew DN: dc=EU, dc=IHC, ou=IHC Users, ou=Stocksfield, cn=Marrow, Andrew **Signature(s)** Date: 2022.04.29 12:56:31 +01'00' **Full name(s)** Andrew Marrow **Position (eg Secretary, Chair,** Finance Officer **etc) Date** 29 April 2022 **TAR** March **2012** 5 ## **Hexham Football Club** **Registered Charity No. 1185090** **Financial Report for the Year Ended 30[th] June 2021** Independent examinefs report to th? Irustoes of Hexham Football Club I report lo the Iruslees on my examination of the accounts of Hexham Football aublthe Trust) for the year ended 30 June 2021. Rosponsibllltles and basls of report As the charity Injslees of the Trtjsl you are responsible for the preparation of the a¢o)unls in accordance with the requirements of the Charits"es Act 2011 I'the Act'l. I report in respe¢l of my examination of the Tnjst's accounts carries out under section 145 of the 2011 Act and in car￿.ng out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451511b) of the Ad. Ind•p•ndant ox•mlneVs stat•m•nt I have completed my examination. I confirm that no material matters have come lo my attention in connection with the examination giving me cause to believe that in any material re5pe¢l.' accounting record$ wwe not kepl in resp8cI of th8 Trust as required by section 130 of Ihe A¢l', or 2. the accounts do not accord with these records. I have no cOr￿ernS and have come across no olher matters in COnn￿lI0n with the examination lo which allenlion should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. Signed.. Name.. Andrea Gavaghan AAT Address.. 6 Goodwood Court. Ashinglon. Northumbedand NE63 8NP Date.. 28 March 2022 ||**Hexham Football Club**|**Hexham Football Club**|**Hexham Football Club**|**1185090**|**1185090**|**1185090**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|01/07/2020|**To**||30/06/2021||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**32,511**
**6,939**
**3,115**
**500**
**785**
**8,367**
**-**
**-**
**52,217**
**-**
**-**
**-**
**52,217**
**2,685**
**-**
**6,853**
**8,665**
**333**
**150**
**157**
**2,192**
**1,730**
**22,764**
**-**
**-**
**22,764**
**29,453**
**-**
**16,374**
**45,827**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**32,511**
**6,939**
**3,115**
**500**
**785**
**8,367**
**-**
**-**
**52,217**
**-**
**-**
**-**
**52,217**
**2,685**
**-**
**6,853**
**8,665**
**333**
**150**
**157**
**2,192**
**1,730**
**22,764**
**-**
**-**
**-**
**22,764**
**29,453**||**Last year**
**to the nearest £**| |Player Subscriptions|**32,511**||||||**36,906**| |Fundraising|**6,939**||||||**5,265**| |Team Sponsorship|**3,115**||||||**8,407**| |Grants / Donations|**500**||||||**5,950**| |SundrySales / Other Income|**785**||||||**975**| |Gift Aid|**8,367**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for AR)_|**52,217**||||||**57,503**| ||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**57,503**| ||||||||| |NFA & League Registrations inc Fines|**2,685**||||||**3,900**| |NCC Charge for Use of Dukeshouse Wood|**-**||||||**11,377**| |Training Facility & Pitch Hire|**6,853**||||||**10,728**| |Playing Equipment & Kit|**8,665**||||||**17,575**| |Coach Training & DBS|**333**||||||**515**| |Insurance & Professional Fees|**150**||||||**920**| |Member Subscription Refunds|**157**||||||**808**| |Clubhouse / Sundry Costs|**2,192**||||||**1,692**| |Referee Fees|**1,730**||||||**-**| |**_Sub total_ **|**22,764**||||||**47,515**| ||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||| |
Clubhouse Investment|||||||**2,954**| ||**-**||||||| |**_Sub total_ **|**-**||||||**2,954**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**50,469**| ||||||||| ||**29,453**|**-**|**-**||**29,453**||**7,034**| ||**-**|**-**|**-**||**-**||**-**| ||**16,374**|**-**|**-**||**16,374**||**9,339**| ||**45,827**|**-**|**-**||**45,827**||**16,373**| 03/08/2021 CCXX R1 accounts (SS) 1 **Section B Statement of assets and liabilities at the end of the period** |
**Categories**
Signed by one or two trustees on behalf of all
the trustees
**B5 Liabilities**
**B4 Assets retained for the charity’s**
**own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
Unpaid NCC invoice for Dukeshouse Wood
(disputed)
Player Subscription refunds due to COVID
restrictions during season (approx.)
**Details**
**Details**
Kit lockers (x3)
Changing room benches (x8)
Tambour door cupboards (x4)
Shelving units (x3)
Chairs (x40)
Tables (x5)
Projector and screen
Water boiler, kettle & electric hob
Metal goals with nets (x9)
Plastic goals with nets (x4)
Storage sheds (x2)
Picnic benches (x6)
Home strips (x23 teams)
Away strips (x4 teams)
Playing / training equipment (x23 teams)
e.g. balls, bibs, bags, cones, first aid
Signage & timber frames for advertisement
hoardings
**Details**
**Details**
Barclays Bank Account
Petty Cash
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Marrow,
Andrew
Digitally signed by Marrow, Andrew
DN: dc=EU, dc=IHC, ou=IHC Users,
ou=Stocksfield, cn=Marrow, Andrew
Date: 2022.04.29 12:55:48 +01'00'|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**45,726**
**-**
**101**
**-**
**-**
**-**
**45,827**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**11,718**
Unrestricted
**10,000**
**-**
**-**
**-**
Print Name
Andrew Marrow|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Marrow,
Andrew
Digitally signed by Marrow, Andrew
DN: dc=EU, dc=IHC, ou=IHC Users,
ou=Stocksfield, cn=Marrow, Andrew
Date: 2022.04.29 12:55:48 +01'00'|Andrew Marrow|11/04/2022| ||||| **----- Start of picture text -----**
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~~03/08/2021~~ CCXX R2 accounts (SS)