## **Trustees’ Annual Report for the period from 1[st] January 2023 to 31[st] December 2023** ## **Charity name: West Meon Music Festival** ## **Charity registration number: 1185082** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|To advance the education of the public in the appreciation
and knowledge of the art and science of music by the
presentation of public concerts and workshops including the
West Meon Music Festival.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|The charity’s primary activity is preparation for and
presentation of the annual West Meon Music Festival,
including its concerts and workshops, which is held in
September each year.
The public concerts which are presented at the festival are
designed not just to educate, but also to entertain and
inspire, the wider public, including the elderly, children and
students in world class chamber music. Workshops and
masterclasses are also held.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|The trustees confirm that they have been fully briefed on
the trustee guidance on public benefit issued by the Charity
Commission.| |Contribution made by
volunteers|West Meon Music Festival would not happen without its
volunteers. The volunteer effort goes into programme
planning, sales and marketing, operational preparation and
execution, administration and financial management.| ## **Achievements and Performance** ||| |---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Achievements against
objectives set|The charity successfully presented the West Meon Music
Festival in September 2023, with a world class roster of
musicians.
To extend our community involvement, at all the concerts
collections were held to contribute to another local charity,
The Elizabeth Foundation, the UK’s leading charity for pre-
school deaf children, helping them to talk and
communicate.
Feedback on the festival, from artists, audience and the
local community has been extremely positive and confirms
that the charity is delivering well against its objectives.| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|The charity retained sufficient funds at the end of the period
to cover expenses to be incurred in advance of a 2024
festival.
Further financial planning for 2024 took place in the spring
of 2024 so that initial programme planning could be carried
out, the possible operating environment in September 2024
could be clearer, and operational costs could be better
estimated.| |Statement explaining the
policy for holding reserves
stating why they are held|Sufficient funds at the end of a period are held to cover
expenses to be incurred in advance of a subsequent future
festival.| |Amount of reserves held|Cash £1,882; £3,161 including accruals.| |Reasons for holding zero
reserves|N/A| |Details of fund materially in
deficit|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|While there are always uncertainties around the effects of
staffing and economic restraints on hospitality,
entertainment and events, the trustees believe that these
uncertainties do not pose a going concern risk for the
charity as festival planning is always carried out on a year
by year basis to stay within the current resources of the
charity.| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s
trusts:|The charity has no subsidiaries.| |Type of governing document|Charitable Incorporated Organisation constitution dated 29th
August 2019.| |How is the charity
constituted?|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|New trustees are appointed by the current trustees taking
into account interest, knowledge, skills and experience.| ## **Reference and Administrative details** |Charity name|West Meon Music Festival| |---|---| |Other name the charity uses|None| |Registered charity number|1185082| |Charity’s principal address|Millbarrow Barns
Beauworth
Alresford SO24 0PB| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (ifany)**| |---|---|---| |1|John Scholes|Chair| |2|Penelope Clive|Trustee| |3|Virginia de Cosson|Trustee| |4|Andrew Fuller|Trustee| |5|Susanne Stanzeleit|Trustee| |6|Cecilia Thompson|Trustee| ## **Funds held as custodian trustees on behalf of others:** None ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** John Richard Scholes **Position (eg Secretary,** Chair **Chair, etc)** 28[th] October 2024 ## **West Meon Music Festival** ## **1185082 Receipts and payments accounts** ## **CC16a** **01/01/2023 31/12/2023 For the period To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**11,421**
**2,034**
**3,315**
**-**
**16,770**
**-**
**-**
**-**
**16,770**
**10,200**
**3,658**
**1,082**
**1,268**
**94**
**-**
**-**
**-**
**-**
**16,303**
**-**
**-**
**-**
**16,303**
**467**
**-**
**1,415**
**1,882**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**11,421**
**2,034**
**3,315**
**-**
**-**
**-**
**-**
**-**
**16,770**
**-**
**-**
**-**
**16,770**
**10,200**
**3,658**
**1,082**
**1,268**
**94**
**-**
**-**
**-**
**-**
**16,303**
**-**
**-**
**-**
**16,303**
**467**|**Total funds**
**to the nearest £**
**11,421**
**2,034**
**3,315**
**-**
**-**
**-**
**-**
**-**
**16,770**
**-**
**-**
**-**
**16,770**
**10,200**
**3,658**
**1,082**
**1,268**
**94**
**-**
**-**
**-**
**-**
**16,303**
**-**
**-**
**-**
**16,303**
**467**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Event - Ticket Sales|**11,421**|||||**-**| |Event - other income|**2,034**|||||**-**| |Friends/Benefactors/Patrons|**3,315**|||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| |||||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**16,770**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_ **|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Artists' Fees|**10,200**|||||**-**| |Other Event Costs|**3,658**|||||**-**| |Marketing|**1,082**|||||**-**| |Organisation & Management|**1,268**|||||**-**| |Finance charges|**94**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**16,303**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**467**|**-**|**-**|**467**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**1,415**|**-**|**-**|**1,415**||**-**| ||**1,882**|**-**|**-**|**1,882**||**-**| CCXX R1 accounts (SS) 28/10/2024 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Operating expenses payable
**Details**
Bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Gift Aid premium due
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,882**
**-**
**-**
**-**
**-**
**-**
**1,882**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,281**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted funds
**298**
**-**
**-**
**-**
**-**
Print Name
John Scholes|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||John Scholes|28/10/2024| ||||| CCXX R2 accounts (SS) 28/10/2024 2