## **Trustees’ Annual Report for the period** **From 28 August 2019 To 31 December 2020** ## **Charity name: The Tetbury Malthouse Foundation Charity registration number: 1185077** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a
village hall for the use of the inhabitants
of Tetbury and its surrounding villages
without distinction of political, religious or
other opinions, including use for:
(a) meetings, lectures and classes, and
(b) other forms of recreation and leisure-
time occupation, with the object of
improving the conditions of life for the
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Tetbury Malthouse is the historic home of
Tetbury Guiding, Scouting and Rifle Club.
The building also supports the local
community by providing facilities for the
provision of regular exercise classes and
a venue for community meetings, faith
group meetings and as an occasional
exhibition venue.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees of the Tetbury Malthouse
Foundation have regard to the Charity
Commission’s guidance on public benefit
when considering the services and
facilities which are to be made available.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|Not applicable| |Policy on social investment
including program related
investment|Para 1.38|Not applicable| |---|---|---| |Contribution made by
volunteers|Para 1.38|The charity has a small number of Trustees;
day-to-day operations are assisted by two
volunteers in the roles of Treasurer and
Secretary.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Since the charity was formed it has been
able to make premises more widely available
for use in keeping with the objects of the
charity. This has, in turn, resulted in modest
improvements in income thereby enabling
important maintenance work to be carried
out for the benefit of users**.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|Not applicable| |Performance of fundraising
activities against objectives
set|Para 1.41|Not applicable| |Investment performance
against objectives|Para 1.41|Not applicable| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The position at the end of the period is
favourable. The significantly-reduced income
from established and potential users affected
by Covid regulations was offset by
Government relief grants distributed by the
District Council.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Although there is no formal policy in place
regarding the holding of reserves, the
Trustees consider it prudent to ensure that
an adequate sum is retained to avoid
defaulting on any ongoing statutory or
contractual charges and payments for
services (including insurance) and utilities on
a rolling annual basis.| |Amount of reserves held|Para 1.22|Not applicable| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principle funding is from rental payments
made by the well-established organisations,
clubs and societies which use the premises
on a regular basis. Additional income
includes occasional donations, bequests,
grants from charitable trusts and local
targeted fundraising campaigns.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not applicable| |A description of the principal
risks facing the charity|Para 1.46|Not applicable| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Formal constitution/deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The constitutional provisions of the CIO state
that ex-officio and nominated charity
Trustees will be associated with Tetbury
Guides, Tetbury Scout Group and Tetbury
RPC. Appointed charity Trustees will be
selected with regard to their skills,
knowledge and experience needed for the
effective administration of the CIO.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Not applicable| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Not applicable| |Relationship with any related
parties|Para 1.51|Not applicable| |Other||| ## **Reference and Administrative details** |Charity name|The Tetbury Malthouse Foundation| |---|---| |Other name the charity uses|| |Registered charity number|1185077| |Charity’s principal address|The Malthouse
The Chipping
Tetbury
Gloucestershire
GL8 8EU| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Thomas Glover|||TetburyScouting| ||Susan Doidge|||TetburyGuiding| ||Paul Balmer|Chair||TetburyRPC| ||Juliet Fenton|||Foundation/CIO| ||James Randall|||TetburyRPC| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Juliet Fenton||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Not applicable Name and objects of the charity on whose behalf the assets are held and how this Not applicable falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets Not applicable from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _M Johnson_ **Full name(s)** Michael Johnson **Position (eg Secretary,** Secretary **Chair, etc) Date** 3 November 2021 rEfBURY IAILT HOUSE FOUNDATK)N INCOME & EXPEMDITURE ACCOUIITS YEAR ENOIIIG Jl•t DECEII8ER 2020 ExpeNDITURE 2019 2019 2cr20 £ JY4Y 320.rx) 449 28Tr).CQ QL S85.￿ .1.122 -141 tXTr -2Pi I 28CrfJ.LMJ Rrflg Ck 2￿7.￿ P 144.(x) 291.IXI Sc*J 1559.28 4.033 7￿.￿) E*c* 2eo.co WBt•r 1￿.(*) 891. -iJoco .15 G9 QL 210.(KI CL*• f427. O.(XI 7017. 3463.18 4.oy 39 10241. I•4￿0￿ t to,Z41 04 [121025 * £g.XW >) ¢ B** L*Wrt•¥ 3111lQQ18 82 23358.71 Toi¥*•*tyi 92102S ¢ l•Jll.11 Igt£v 3024