## **Hetton Colliery Railway 200 Trustees Annual Report and Statement of Financial Activities** For the year to 31[st] March 2023 Registered Charity: 1185060 Charity name: Hetton Colliery Railway 200 Other names charity is known by: HCR200 Registered Charity number: 1185060 Principal address: c/o ELCAP The Access Point Brickgarth Easington Lane DH5 0LE Trustees: James Blackburn Vic Branfoot Died 21[st] July 2023 John Cook Vice-Chair Peter Collins Barry Curran Eric Fletcher Alan Jackson Secretary Shaun Newton Chair Stuart Porthouse Howard Stafford John Williams Patrons: Lord James Joicey Bridgit Phillipson MP Lord John Shipley OBE Principal Contractors Gemma O’Brien Events & Project Officer Bank Natwest Market Place, Durham, DH1 3NG Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2023 Page 1 of 6 ## **Section 1. Structure, governance and management** ## **1.1 Type of governing document** Constitution adopted 22[nd] August 2019 ## **1.2 How the charity is constituted** Charitable Incorporated Organisation (CIO) ## **1.3 Trustee selection methods** Usually at the AGM, although constitution allows Trustees to be appointed at General meetings in between AGM’s. ## **Section 2. Objects and activities** ## **2.1 Charitable purposes** The object of the charity is to advance the education of the public in the history and heritage of Hetton Colliery Railway in particular but not exclusively through the provision of educational tours, talks and workshops. ## **2.2 Summary of the main activities in relation to these objects** In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustees’ meetings. ## **Section 3. Activities and performance** ## **3.1 Summary of the main achievements of the charity during the financial period** The year in question was our Anniversary year and what a year we had. The 2022 Hetton Carnival took on the theme of ‘steam’ which was followed by a lecture series in Sunderland Museum and Winter Gardens and our Anniversary Weekend Conference in November. Alongside these key events many more smaller events took place in local venues and with local schools as well as major city-wide events as we partnered the City Council with the Stephenson Trail Project events involving yet more local schools and the Elemore Park Project which was developed throughout the year. As ever the work of the HCR200 project was overseen by a group of committed volunteers who served as Trustees and committee members which certainly helped raise the profile of Hetton, the Colliery Railway, the City of Sunderland and our place in world history. None of this would have been possible without the support, encouragement and diplomacy of our Projects and events Coordinator, Gemma O’Brien who did a sterling job enacting the various demands of committees and officers whilst at the same time fundraising and keeping all of our stakeholders happy and informed. To quote Les Turnbull as he gave his lecture at the Conference, Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2023 Page 2 of 6 “Forget about the diminished treatment that Hetton has had in the histography of railways, because you have had this Conference take your banner and go and fight for Hetton!” The work was maintained through the regular meetings of the trustees acting as the Finance and General Purposes’ Committee and also the various sub-committees. The various sub-committees continued to meet as and when necessary, feeding into the Finance and General Purposes Committee their recommendations. The work of each committee and area of work is summarised below: ## **Finance & General Purposes** (Trustees) - Continued to represent on Elemore Green Space Project and Stephenson Trail projects with Sunderland City Council - Oversaw the whole project making strategic and financial decisions. - Oversaw the commissioning and deliver of the 2022 Hetton Lyons Colliery Banner ## **Lectures, Publications & Exhibitions** - Planned and delivered talks around the county and beyond in preparation for the Anniversary - Planned and delivered the lecture series at the Sunderland Museum and Winter Gardens - Planned and delivered the Anniversary Lectures - Oversaw the writing and printing of a number of new publications - Oversaw the updating and re-printing of a number of former publications ## **Schools Liaison** - Took delivery of the glass locomotive sculpture, which was publicly displayed at the Anniversary Dinner - Facilitated numerous sessions with local schools around history and technology - Played a full part at the School launch of the Stephenson Trail at City Hall ## **Events** - Planned and delivered a steam themed presence at Hetton Carnival 2022 include a full steam parade and themed activities at the carnival - Planned and delivered the Anniversary banquet including the Stephenson Trail commissioned musical items, charity auction and the first public appearance of the glass locomotive sculpture and the unveiling of the 2022 Hetton Colliery Banner ## **Public Benefit** The project has been designed to include a diverse offering; so that each element attracts a variety of audiences. This approach enables us to reach a wide audience; and benefit a large number of people; from those with little or no knowledge of Hetton Colliery Railway to railway enthusiasts, to those with an interest mining, local and social history. Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2023 Page 3 of 6 ## **Section 4. Financial Review** ## **4.1 Brief statement of the charity’s policy on reserves** Funds held at the year end of 31/03/23 was £13,871.08 54, of which £8,036.88 was restricted funding with £5,834.20 in unrestricted funding. Grants received during the year were as follows: |National Heritage Lottery Fund|Film Production|£10,000| |---|---|---| |Sunderland City Council|Carnival costs|£2,000| |Hetton Town Council|Carnival costs|£500| |3 Together Big Local|Carnival costs|£5000| |3 Together Big Local|Film Production|£2,500| |3 Together Big Local|3D Printing Project|£2,500| |3 Together Big Local|Banner|£10,000| |TWN Community Foundation|Anniversary Weekend|£5,640| ## **Section 6. Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature S. Newton A. T. Jackson Name Mr. S. Newton Mr. A. T. Jackson Position Chair Secretary Date 19[th] April 2023 19[th] April 2023 Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2023 Page 4 of 6 ## **Section 6. Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and basis**
**of report**|Charity Name
Hetton Colliery Railway 200|Charity Name
Hetton Colliery Railway 200|Charity Name
Hetton Colliery Railway 200| |---|---|---|---| ||31stMarch 2023|**Charity no**|1185060| ||||| ||6
(remember to include the page numbers of additional sheets)||| ||• I report to the trustees on my examination of the accounts of the
above charity (“the Trust”) for the year ended**31 / 03 / 2023**.
• As the charity trustees of the Trust, you are responsible for the
preparation of the accounts in accordance with the requirements of
the Charities Act 2011 (“the Act”).||| - I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have Independent examiner's come to my attention in connection with the examination which gives me statement cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records - I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 30[th] September **Signed:**[Mrs. Hannah Reilly ] 2023 **Name:** Mrs. Hannah Reilly **Relevant professional qualification(s) or body (if any): Address:**[17, Houghton Rd., Hetton-le-Hole, Tyne & Wear, DH5 9PG ] ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern **Give here brief details of any items that the examiner wishes to disclose** . Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2023 Page 5 of 6 ## **Hetton Colliery Railway 200 Annual Accounts** ## For the year to 31[st] March 2023 Registered Charity: 1185060 |**Receipts**
Gifts & Donations
Grants
Sale of Publications
Event income
Gift Aid|2022-23
2021-22| |---|---| ||Unrestricted Restricted
Total
Previous year| ||4,110.00
2,291.43
6,401.43
13,210.42
- 38,140.00
38,140.00
28,872.00
2,890.20
-
2,890.20
1,229.70
-
2,514.49
2,514.49
-
726.25
-
726.25
2,775.00| |**Total receipts**
**Payments**
Cost of sales
Event expenditure
Marketing & Publicity
Postage & Stationery
Insurance and Licences
Community Sculpture
Project Officer
Banner
3D Printer Project|**7,726.45 42,945.92**
**50,672.37**
**46,087.12**
6,746.00
-
6,746.00
2,740.00
2,551.87 25,570.48
28,122.35
-
191.01
135.00
326.01
648.24
5.30
-
5.30
76.07
96.00
-
96.00
96.00
-
-
-
9,600.00
3,985.69 13,912.03
17,897.72
5,832.00
434.49 10,000.00
10,434.49
-
-
2,711.96
2,711.96
-| |**Total payments**|**14,010.36 52,329.47**
**66,339.83**
**18,992.31**| |**Net receipts / (payments)**
Transfer
Balance brought forward|**(6,283.91) (9,383.55) (15,667.46)**
**27,094.81**
6,045.99 (6,569.99)
(524.00)
-
6,072.12 23,990.42
30,062.54
2,967.73| |**Balance carried forward**|**5,834.20**
**8,036.88**
**13,871.08**
**30,062.54**| **Signed on behalf of all the charity’s trustees:** Signature _S. Newton A. T. Jackson_ Name Mr. S. Newton Mr. A. T. Jackson Position Chair Secretary Date 19[th] April 2023 19[th] April 2023 Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2023 Page 6 of 6