## **Trustees’ Annual Report for the period** **From 1[st] January 2022 to 31[st] December 2022** **Charity name: The Parochial church council of the Ecclesiastical Parish of St Peter & St John’s Rugby.** ## **Charity registration number: 1185009** ## **Objectives and Activities** St Peter & St John’s church council has responsibility, together with the incumbent, in promoting in the ecclesiastical parish, the whole mission of church, pastoral, evangelical, social and ecumenical. The church works to the Diocesan goals of ‘Worshipping God, making disciples and transforming communities and therefore all our activities are geared towards one of these goals. We hold a variety of services for worship at varying times and days, we offer groups to nurture faith and friendship and we have sought to benefit the wider parish by enhancing the accessibility and usefulness of the building which has significantly improved facilities. It is confirmed that the trustees have regard to the guidance on public benefit issued by the Charity Commission. ## **Achievements and Performance** 2022 has seen a growth in many areas as we saw the lifting of pandemic restrictions from 2021. Following the decision to join with St Georges church as one benefice, it has been good to worship and pray together with our friends from that church. In September we warmly welcomed Philip as vicar of the new benefice, thus beginning a new phase of ministry both for him and the 2 churches. The worship offered reflects a broad range of styles so that we might engage with a good crosssection of the community. The services at this church include Holy Communion, worship for families and young people (All Age services), morning prayer/worship (both during the week and monthly on Sundays) and more contemplative prayer services (Breathe and Prayer Group services). At key points of the year, such as Christmas and Easter, additional services help to highlight the story of the Christian faith. Towards the end of the year we started discussions to re-start of Messy church in 2023, so strengthening our link with families in the area. Social activities have included such events as Christmas Fair, Quiz night, bring and share lunches. One stand out event was the cheese and wine evening we held to welcome our new vicar Phillip to our church. Home groups continue to thrive and attract new members thus strengthening our fellowship amongst members. Our involvement with Eastlands Primary school has continued to flourish. At Christmas, the school came in for their annual Christmas turn up and take-part production. Twice a term, the school visit us for after school activities. The arrival of Philip, as our Vicar, has also led to the re-establishment of our connection with St Andrew’s Benn primary school. Philip has been in to lead assemblies which are now being formalised as a monthly, collective worship session and the school used PJs as the venue for their Christmas Carol concert. It has been encouraging to see the hall being used by the community and we are grateful for the continuing use and interest in the facility. Regular groups have regained their momentum once again after Covid and we have various groups in each day of the week. The small meeting room is used on a regular basis throughout the month. The hiring of the church and hall as a place for concerts has also grown this year with regular bookings from the Rugby Music Union throughout the year, a new and exciting booking from the Rugby Concert Band, and requests from local music teachers to hire the venue for small concerts for their students. Major work has been carried out on the roof as identified in the last Quinquennial inspection. There has also been an upgrade on our AV system. We were delighted to have welcomed some young people from the Princes Trust who did some work in the church garden during the spring. The church received a substantial donation from Warwickshire County Council to make improvements to our building as a way of increasing footfall. We are delighted to have used this money to install a new kitchenette in the small meeting room and to refurbish the adjacent toilet. This has helped to make this area a standalone venue which can be hired out to the general public. We have also been able to refurbish the parquet flooring in the main hall and are planning a brand new kitchen to be installed in 2023. With the support of the OurJay Foundation, we were also able to install a defibrillator on our building for use during medical emergencies. This is accessible to the whole community, not just those who access our building, and is again helping to place us as an important focal point in our local community. ## **Financial Review** ## Income The total income in 2022 amounted to £59,437 on the general fund and £83,393 on designated funds. The latter included £80,000 from WCC in respect of work to be carried out in 2023 on the hall. Other donations received were for AV update and organ work to be carried out in 2023. We received 2 grants totalling £4800 towards the roof repairs included in the general fund. Income received from donors was down on previous years (over £9000) as a result of members ceasing to give to the church. However, it is good to report that both our fund raising and hall hire increased by about 50% on previous year. ## Expenditure The total expenditure for the year amounted to £64,846 on the general fund and £21,381 on designated fund. Repairs to the roof amounting to £26,710 & the vestry refurbishment £6,486 result in the high figures shown on major repairs/renovation. The parish share figure of £33,500 now sees us contributing as a benefice with St Georges & this has been paid in full. Other costs are in line with previous years except administrative costs (increased by just over £1000). The General fund shows a deficit of £5,409 for the year. Shares included in the endowment fund have decreased in market value since 2021 by £3585 (last year there was a similar increase in value). Designated funds now amount to £77,312 which as indicated earlier include the amount from WCC. As shown on the Balance sheet, total assets held at 31[st] December 2022 amounted to £119,398. It is the policy of the PCC to maintain a balance on unrestricted funds which equate to 3 months unrestricted payments, to cover any emergency that may arise. Currently this figure is around £14,000. The balance of reserves available at 31[st] December 2022 was £42086. ## **Structure, Governance and Management** The PCC is governed by 2 Church of England measures – The Parochial Church Councils (Powers) Measure 1956 as amended, which defines the principle function of the PCC and the Church Representation Rules 2011 **.** The charity’s constitution is an Unincorporated association The method of appointment of PCC members is set out in the Church Representation Rules. Members are either ex-officio or elected by the Annual Parochial Church Meeting. Representatives normally serve for 3 years. ## **Reference and Administrative details** St Peter & St John’s church St Peter’s Road Rugby CV21 3QP **PAROCHIAL CHURCH COUNCIL OF ST PETER JOHN CHURCH RUGBY** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022** |**INCOMING RESOURCES**
Incoming resources from donors
Other voluntary incoming resources
Income from charitable/ancillary trading
Other Ordinary Income
Income from Investments
**Total Incoming Resources**
**RESOURCES USED**
Grants
Activities directly relating to church
Fund Raising & Publicity
Church management and administration
**Total Resources Used**
**NET INCOMING/(OUTGOING) RESOURCES**
**Transfer between Funds**
**Gains and Losses on Investments**
Realised
Unrealised
**NET MOVEMENT IN FUNDS**
Balance 1st January 2022
**BALANCES CARRIED FORWARD**
**AT 31 DECEMBER 2022**
**STATEMENT OF FINANCIAL ACTIVITIES FOR**|**Note**
2(a)
2(b)
2(c)
2(d)
2(e)
3(a)
3(b)
3(c)
3(d)
**PAROCHIAL CHURCH C**|**2022**
**2021**
**General**
**Designated**
**Endowment**
**Total**
**Total**
**£**
**£**
**£**
**£**
**£**
37,195
37,195
46,439
9,644
83,393
93,037
13,916
11,508
11,508
7,573
0
1,090
1,090
788| |---|---|---| |||59,437
83,393
0
142,830
68,716| |||2,036
2,036
1,500
56,240
21,381
77,621
53,398
191
191
118
6,379
6,379
4,720| |||64,846
21,381
0
86,227
59,736| |||-5,409
62,012
-
56,603
-
0
0
-
-
-
-
-
-
-
-3585
-3,585
3811| |||-5,409
62,012
-3,585
53,018
3,811
20,627
15,300
30,453
66,380
80,112
-
-
-
-| |||£15,218
£77,312
£26,868
£119,398
£83,923| |||**OUNCIL OF ST PETER JOHN CHURCH RUGBY**
**DECEMBER 2022**
**Total**
**Total**
**General**
**Designated**
**Endowment**
**2022**
**2021**
**£**
**£**
**£**
**£**
**£**
9,578
77,312
26,868
113,758
64,843| ||**THE YEAR ENDED 31ST**|| |**BALANCE SHEET AT 31ST DECEMBER 2022**
**FIXED ASSETS**
Investment Assets
**CURRENT ASSETS**
Debtors
Short Term Deposits
Cash at Bank and in Hand
**LIABILITIES: AMOUNTS FALLING DUE**
**WITHIN ONE YEAR**
**NET CURRENT ASSETS**
**NET ASSETS**
**FUNDS**|**Note**
9
10
11
13|| |||9,578
77,312
26,868
113,758
64,843| |||3,985
-
3,985
1,108
2,019
2,019
648
556
-
556
1,048| |||6,560
0
0
6,560
2,804
920
0
-
920
1,267| |||5,640
0
0
5,640
1,537| |||£15,218
£77,312
£26,868
£119,398
£66,380| |||£15,218
£77,312
£26,868
£119,398
£66,380| The notes on pages 2 to 6 form part of this financial statement These accounts were approved by the Trustees on Trustee Trustee 1 **PAROCHIAL CHURCH COUNCIL OF ST PETER JOHN CHURCH RUGBY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2022** ## **2** ## **1 ACCOUNTING POLICIES** The financial statements have been prepared in accordance with the Statement of Recommended Accounting Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. - w General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. - w Funds designated for a particular purpose by the PCC are also unrestricted, except for work carried out on the kitchen & vestry refurbishment. Monies from the grant from WCC is restricted to this work only. - w The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members ## **Incoming Resources** ## _**Voluntary income and capital sources**_ - w Collections are recognised when received by or on behalf of the PCC. - w Planned giving receivable under Gift Aid is recognised only when received. - w Income tax recoverable on Gift Aid donations is recognised when the income is recognised. - w Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. - w Funds raised by the fete, garden party and similar events are accounted for gross - w Sales of books and magazines from the church bookstall are accounted for gross ## _**Other Income**_ - w Rental income from the letting of church premises is recognised when the rental is due ## _**Income from Investments**_ - w Dividends and interest are accounted for when receivable. - w Tax recoverable on such income is recognised in the same accounting year - w Interest entitlements are accounted for when received. ## _**Gains and Losses on Investments**_ - w Realised gains or losses are recognised when investments are sold - w Unrealised gains or losses are accounted for on revaluation of investments at 31st December ## **Resources used** ## _**Grants**_ Grants and donations are accounted for when paid over, or when awarded by the PCC if that award creates a binding obligation. ## _**Activities directly relating to the work of the Church**_ The diocesan parish share is accounted for when payable. Any share unpaid at 31st December is provided for in those accounts as an operational (though not legal) liability and is shown as a creditor in the Balance Sheet. 3 **PAROCHIAL CHURCH COUNCIL OF ST PETER JOHN CHURCH RUGBY** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2022** **1 ACCOUNTING POLICIES (contd)** ## **Fixed Assets** ## _**Consecrated property and movable church furnishings**_ Consecrated and beneficed property of any kind is excluded from the accounts in accordance with the Charities Act 2011 Movable church furnishings held by the Priest in Charge and Churchwardens on special trust for the PCC and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church's inventories, which can be inspected (at any reasonable time). For inalienable property acquired prior to 1999 there is insufficient cost information available and therefore such assets are not valued in the accounts. All items acquired since 1st January 2000 will be charged in full in the accounts in the year of acquisition, regardless of cost. Such items will be recorded in the church inventories. All expenditure on the maintenance and repair of all assets including consecrated and beneficed property is written off in the accounts in the year in which incurred. ## _**Investments**_ Investments are valued at market value at 31st December. ## _**Current assets**_ Amounts owing to the PCC at 31st December for fees,rents or other income are shown as debtors . Short term deposits include cash held on deposit at the bank. |**INCOMING RESOURCES**
(a)
Incoming resources from donors
Planned giving:
Contributions received
Income Tax recoverable on giving
Collections (open plate) at all services
Legacies and Donations
(b)
Other voluntary incoming resources
Donations etc.
Fund raising events
Grants
(c)
Income from charitable and ancillary trading
Church hall lettings, etc.
Fees
(d)
Other Ordinary Income
Insurance Claim
(e)
Income from investments
Dividends and interest including any reclaimed
tax
**AL INCOMING RESOURCE**|**2022**
**2021**
**General**
**Designated**
**Endowment**
**Total**
**Total**
**£**
**£**
**£**
**£**
**£**
28,793
-
28,793
36,870
7,281
-
7,281
8,602
1,121
-
1,121
967
0
0
-
0
0| |---|---| ||37,195
0
0
37,195
46,439| ||764
2385
-
3,149
905
4,080
-
4,080
1,905
4800
81008
-
85,808
11,106| ||9,644
83,393
0
93,037
13,916| ||10,516
-
-
10,516
5,347
992
-
-
992
2,226| ||11,508
0
0
11,508
7,573| ||0
-
-
0
0| ||0
0
0
0
0| ||1,090
-
1,090
788| ||1,090
0
0
1,090
788| ||£59,437
£83,393
£0
£142,830
£68,716| - **2 INCOMING RESOURCES** ## **TOTAL INCOMING RESOURCE** 4 **PAROCHIAL CHURCH COUNCIL OF ST PETER JOHN CHURCH RUGBY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2022** |**RESOURCES USED**
**Note**
(a)
Grants
Missionary and charitable giving:
Church overseas:
Toybox
Other
Church societies
Hope4|**2022**
**2021**
**Total**
**Total**
**General**
**Designated**
**Endowment**
**£**
**£**
**£**
**£**
**£**
500
-
-
500
500
786
0
-
786
250
-
-
0
0
750
-
-
750
750| |---|---| ||2,036
0
0
2,036
1,500| **3 RESOURCES USED** |(b)
Activities directly relating to the work of the Church
Ministry:
Share to diocese etc
Clergy Expenses
Upkeep of Church:
Running costs
5
Church maintenance
6
Major repair/renovation
7
Church hall: Running costs
Outreach
Discipleship
Other payments
8
(c)
Fund Raising & Publicity
Cost of Social Events
(d)
Church management and administration
Administrative/cleaning costs
Office expenses
Advertisement
Accountant's fees
Professional fees
**TOTAL RESOURCES USED**
**4**
**STAFF COSTS**
Wages and salaries
These costs relate to payment for cleaning services and the costs of
an administrator and communications & safeguarding officer are a memoran
only, as they are already included in Notes 3 (d) above
**5**
**CHURCH RUNNING COSTS**
Service Expenses
Heat and Light
Insurance
Licences
Water Rates
**6**
**CHURCH MAINTENANCE**
Organ
AV upgrade
Other
**7**
**MAJOR REPAIR/RENOVATION EXPENDITURE**
Major repair to roof
Churchyard/garden
Kitchen & vestry refurbishment
New boiler|33,500
33,500
40,142
99
99
285
7,063
29
7,092
7,486
1,482
510
1,992
1,813
13,362
20,842
34,204
2,615
702
702
665
32
32
6
0
17
0
-
0
369|33,500
33,500
40,142
99
99
285
7,063
29
7,092
7,486
1,482
510
1,992
1,813
13,362
20,842
34,204
2,615
702
702
665
32
32
6
0
17
0
-
0
369|33,500
33,500
40,142
99
99
285
7,063
29
7,092
7,486
1,482
510
1,992
1,813
13,362
20,842
34,204
2,615
702
702
665
32
32
6
0
17
0
-
0
369| |---|---|---|---| ||56,240
21,381
0
77,621
53,398||| ||191
0
-
191
118||| ||191
0
0
191
118||| ||5,729
5,729
4,620
50
50
0
500
500
0
100
100
100
0
0
0||| ||6,379
0
0
6,379
4,720||| ||||| ||£64,846
£21,381
£0
£86,227
£59,736||| ||dum item
5|**2022**
**£**
5,729
5,729
**£**
181
4,047
2,135
634
95
7,092
**£**
579
150
1,263
1,992
**£**
26,710
1,008
6,486
0
34,204|**2021**
**£**
4,620| ||||4,620| ||||**£**
308
4,676
2,057
363
82| ||||7,486| ||||**£**
402
0
1,411| ||||1,813| ||||**£**
0
942
0
1,673| ||||2,615| ||||| |**8**
**OTHER PAYMENTS**
Gifts
**9**
**INVESTMENTS**
Market Value 1st January 2022
Net Investment/(Withdrawal) in t
Unrealised decrease/increase in v
Market Value 31st December 202
The investments comprise of Cen
Shares and Deposits.|**NOTES**|**PAROCHIAL CHURCH COUNCIL OF ST PETER JOHN CHURC**|**H RUGBY**
**st DECEMBER 2022**
**2022**
**£**
0
0
**£**
64,843
52,500
-3,585
113,758|**2021**
**£**
369| |---|---|---|---|---| |||**TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31**||| ||he year
alue in the
2
tral Board|year
of Finance Investment||| |||||369| |||||**£**
40,436
20,596
3,811| |||||64,843| |||||| **10 SUNDRY DEBTORS** **£** 985 **£** 1,108 Tax refund |Grant
**11**
**SUNDRY CREDITORS**
Heat & Light
Parish share
Cleaning
Clergy expenses
Accrual - Examiner|3000
3,985
**£**
436
0
285
99
100
920|0| |---|---|---| |||1,108| |||**£**
1,025
142
0
0
100| |||1,267| |**12**
**MOVEMENT IN FUNDS**
**Unrestricted**
General
**Designated**
Renovation work
Childrens choir
Flowers
Outside area
Outreach
AV upgrade
Organ repair
Boiler fund
Major repair work
**Endowment**|**Transfer In/**
**As at**
**Interest**
**Other**
**Increase in**
**As at**
**01.01.22**
**Allocated**
**Income**
**Expend**
**Mkt Value**
**31.12.22**
**£**
**£**
**£**
**£**
**£**
**£**
20,627
1,090
58,347
64846
15,218| |---|---| ||0
80,000
-6486
73,514
260
260
87
10
-29
68
441
1,008
-1,008
441
1,164
1,164
1,875
-150
1,725
500
-360
140
2,600
-2,600
0
10,748
-13,348
2600
0
15,300
0
83,393
-21,381
0
77,312| ||30,453
-
-
-3,585
26,868| ## **13 TRUSTEE REMUNERATION AND BENEFITS** None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity (2021-none) ## **14 TRANSACTIONS WITH RELATED PARTIES** There have been no related party transactions in the reporting period (2021 - none) CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees ST PETER JOHN CHURCH RUGBY On accounts for the year ended 31" December 2022 Charity no (if any Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust'} for the year ended 3111212022. Responsibllities and basis of report As the charity's trustees, you are responsible for the preparation of the 8ccounts in accordance with the requirements of the Charities Act 2011 (Yhe Acr}. I report in resped of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Ad. Independent examinerfs statement I have completed my examination. I confim7 that no material matters have come to my attention in connection with the examination (other than that disclosed below.) which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with seclion 130 of the Charities Act., or the accounts did not accord with the a￿oUntIng ￿cOrds. or the accounts did not comply wilh the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requiremenl that the accounts give a'true and fairf view which is not a matter considered as part of an independent examination. I have no COn￿rnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Please delete ffte words in the brackets if they do not apply. Signed: Date: 15th March 2023 Namo: Malcolm Harrison Relevant professional qualification($) or body (if any): CTA Chartered Institute of Taxation Address: 14A Percival Road Rugby CV22 5JS IER Oct 2018