Trustees. Annual Report for the period From 1st January 2020 to 31st D•c•mber 2020 Charity name: The Parochial church council of the Ecclesiastical Parish of St Petsr & St John's Rugby. Charity registration number: 1185009 Objectives and Activities St Peter & St John's church council has responsibility, together wth the incumbent, in promoting in the ecclesiastical parish, the whole mission of church, pastoral, evangelical. social and ecumenical. The church works to the Diocesan goals of Worshipping God, making disciples and transfonning Communities and therefore all our activtties are geared towards one of these goals. We hold a variety of ServI￿S for worship at varying times and days, we offer groups to nurture faith and friendship and we have sought to benefrt the wider parish by enhancing the a¢￿SSIbl11tY and usefulness of the building which has signfficantly improved facilities. However, in 2020 along with many other charities, our activities were curtailed due lo the pandemic. It is confirmed that the trustees have regard to the guidance on public benefit issued by the Charity Commission. Achievements and Performance From March 2020 onwards almost every way in which ¢hur¢h funclioned Changed radically and suddenly. Although much was dfficult and desperately sad, there were good things which emerged. It was encouraging that a high number of our regular congregation transferred onto zoom and the sense of commitment, camaraderie and engagement between those able to join in this way was very high. In addition to the service on Sunday momings, three small groups flourished on zoom during this time. The online prayers on Facebook created greater opportunities for lay leadership to be involved. In tenns of pastoral support to those who were not able to connect digttally, our incumbent remained in touch by telephone on a regular basis, newsletters were delivered and people were directed to telephone lines where they might re￿1ve daily hope and encouragement. However. we do re¢ognise that those unable to Connect digitally have suffered the most in terms of feeling part of the church community. On the whole, almost all our services were on zoom and not pre-recorded. In the summer we used a couple of pre-recorded services simply to enable our in¢umbent to get away. The level of connectivity and engagement by using the zoom platfomi has been far greater than it would have been had we gone down the pre-recorded route. So much change has been challenging and often exhausting we are grateful for each one who has stayed involved and as committed as possible to the church community in every way both spiritually and financially. In June 2020 a further change was proposed at the deanery Synod. The proposal was that St Peter and Sl John share a minister with the church of St George's. In St Peter and St John's a good number of PCC meetings during the rest of 2020 were given over to the consideration of this proposal. The particular strengths of our church community were, before the pandemic, most evidenced by the many mid-week activities which connected with our community.. the veg beds, the craft groups and the uniformed groups. In the last couple of years, we have risen to the eco-church challenge and continue to seek ways of reducing our impact on the environment. Financial Review Income The total income in 2020 amounted to £83,099. As expected some income was lower than previous years due to the COVID pandemic. However, despite this the church was fortunate to receive several donations during the year as well as continuing support from planned giving & the grft aid received thereon. The church also benefited from grants received from the Diocese, Wa￿ickshire County Council and Rugby Borough Council. The latter was a granl to support venues who suffered a downfall in income on the community hall due to restrictions in pla¢e. Expenditure The total expenditure for the year amounted to £111.335. In 2020 final payment was made on phase 2 of Project Welcome and this together with new lighting improved the Community space available for users. Following completion of work on the new boiler installalion, £27,803 was paid to the supplier in 2020. There are still minor issues to be resolved and a retention is still due to them. The Diocesan Parish share of £59,786 was paid as well as £6270 spent on church administration which included the cost of the quinquennial inspection. As with income some costs were below previous years due to the pandemic. The General fund shows a defictt of £1988. Share5 included in the endowment fund showed an In¢￿aSe in market value of £1714. Designated funds now amount to £18099. As shown on the Balance sheet, total assets held at 31. December 2020 amounted to £53,590. It is the policy of the PCC to maintain a balance on unrestricted funds which equate to 3 months unrestricted payments, to cover any emergency that may arise. The balance of reserves held at 31st December 2020 was £35491. Structure, Governance and Management The PCC is govemed by 2 Church of England measLfres-The Parochial Church Councils (Powers) Measure 1956 as amended, which defines the principle function of the PCC and the Church Representation Rules 2011. The charity's constitution is an Unincorporated association The method of appointment of PCC members is set out in the Church Representation Rules. Members are either ex-officio or elected by the Annual Parochial Church Meeting. Representatives nomally serwe for 3 years. Reference and Administrative details St Peter & St John's church St Peterfs Road Rugby CV213QP Names of the charity trustees who managè the charity Trusts• name oiri¢e lif any) Dates acted if not forwhol• y•ar Namg of person lor body) •ntltled to olnt trustee if an Rev Sheila Bridge Mr David Bridge Mrs Yvonne Rollins Vicar Secretary Chur¢hwarden Churchwarden Up to 4th October 2020 Mr Clive Jones Mrs Linda Wakeling Mrs Judy Martin Jones Mr John Martin Jones Ms Christine Oakley Mrs Jasmine Bingham Mr Simon Bingham Mrs Heather McQuillan Mr John Merrigan Mr David Wakeling Mr David Hopkinson Treasurer Churchwarden from 4th October 2020 Reader From 24th October 2020 Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trystees Signaturels) Full namels) Position leg Secretary, Chair, etc) Date **PAROCHIAL CHURCH COUNCIL OF ST PETER JOHN CHURCH RUGBY** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2020** |**INCOMING RESOURCES**
**Note**
Incoming resources from donors
2(a)
Other voluntary incoming resources
2(b)
Income from charitable/ancillary trading
2(c)
Other Ordinary Income
2(d)
Income from Investments
2(e)
**Total Incoming Resources**
**RESOURCES USED**
Grants
3(a)
Activities directly relating to church
3(b)
Fund Raising & Publicity
3(c)
Church management and administration
3(d)
**Total Resources Used**
**NET INCOMING/(OUTGOING) RESOURCES**
**Transfer between Funds**
**Gains and Losses on Investments**
Realised
Unrealised
**NET MOVEMENT IN FUNDS**
Balance 1st January 2020
**BALANCES CARRIED FORWARD**
**AT 31 DECEMBER 2020**
**PAROCHIAL CHURCH COU**
**STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR EN**|**INCOMING RESOURCES**
**Note**
Incoming resources from donors
2(a)
Other voluntary incoming resources
2(b)
Income from charitable/ancillary trading
2(c)
Other Ordinary Income
2(d)
Income from Investments
2(e)
**Total Incoming Resources**
**RESOURCES USED**
Grants
3(a)
Activities directly relating to church
3(b)
Fund Raising & Publicity
3(c)
Church management and administration
3(d)
**Total Resources Used**
**NET INCOMING/(OUTGOING) RESOURCES**
**Transfer between Funds**
**Gains and Losses on Investments**
Realised
Unrealised
**NET MOVEMENT IN FUNDS**
Balance 1st January 2020
**BALANCES CARRIED FORWARD**
**AT 31 DECEMBER 2020**
**PAROCHIAL CHURCH COU**
**STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR EN**|**2020**
**2019**
**General**
**Designated**
**Endowment**
**Total**
**Total**
**£**
**£**
**£**
**£**
**£**
56,520
56,520
59,089
11,735
8,250
19,985
146,287
5,767
5,767
9,869
0
0
827
827
963| |---|---|---| |||74,849
8,250
0
83,099
216,208| |||1,842
1,842
1,770
69,025
34,199
103,224
202,181
0
107
5,970
300
6,270
14,765| |||76,837
34,499
0
111,336
218,823| |||-1,988
-26,249
-
-28,237
-2,615
-
0
-
-
-
-
-
-
-
1714
1,714
3928| |||-1,988
-26,249
1,714
-26,523
1,313
5,549
44,347
30,216
80,112
78,799
-
-
-
-| |||£3,561
£18,098
£31,930
£53,589
£80,112| |||**NCIL OF ST PETER JOHN CHURCH RUGBY**
**DED 31ST DECEMBER 2020**
**Total**
**Total**
**General**
**Designated**
**Endowment**
**2020**
**2019**
**£**
**£**
**£**
**£**
**£**
8,506
31,930
40,436
35,722| ||
**VITIES FOR THE YEAR EN**|| |**BALANCE SHEET AT 31ST DECE**|**MBER 2018**
**Note**
9
10
**DUE**
11
13|| |**FIXED ASSETS**
Investment Assets
**CURRENT ASSETS**
Debtors
Short Term Deposits
Cash at Bank and in Hand
**LIABILITIES: AMOUNTS FALLING**
**WITHIN ONE YEAR**
**NET CURRENT ASSETS**
**NET ASSETS**
**FUNDS**||| |||0
8,506
31,930
40,436
35,722| |||2,300
-
2,300
4,787
1,905
2497
4,402
30,611
525
7,095
-
7,620
11,461| |||4,730
9,592
0
14,322
46,859
1,169
0
-
1,169
2,469| |||3,561
9,592
0
13,153
44,390| |||£3,561
£18,098
£31,930
£53,589
£80,112| |||£3,561
£18,098
£31,930
£53,589
£80,112| The notes on pages 2 to 6 form part of this financial statement These accounts were approved by the Trustees on Trustee Trustee 1 **PAROCHIAL CHURCH COUNCIL OF ST PETER JOHN CHURCH RUGBY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020 2** ## **1 ACCOUNTING POLICIES** The financial statements have been prepared in accordance with the Statement of Recommended Accounting Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. - w General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are availa application on the general purposes of the PCC. - w Funds designated for a particular purpose by the PCC are also unrestricted - w The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not includ the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of church members ## **Incoming Resources** ## _**Voluntary income and capital sources**_ - w Collections are recognised when received by or on behalf of the PCC. - w Planned giving receivable under Gift Aid is recognised only when received. - w Income tax recoverable on Gift Aid donations is recognised when the income is recognised. - w Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount du quantifiable and its ultimate receipt by the PCC is reasonably certain. - w Funds raised by the fete, garden party and similar events are accounted for gross - w Sales of books and magazines from the church bookstall are accounted for gross ## _**Other Income**_ - w Rental income from the letting of church premises is recognised when the rental is due ## _**Income from Investments**_ - w Dividends and interest are accounted for when receivable. - w Tax recoverable on such income is recognised in the same accounting year - w Interest entitlements are accounted for when received. ## _**Gains and Losses on Investments**_ - w Realised gains or losses are recognised when investments are sold - w Unrealised gains or losses are accounted for on revaluation of investments at 31st December ## **Resources used** ## _**Grants**_ Grants and donations are accounted for when paid over, or when awarded by the PCC if that award creates a binding oblig ## _**Activities directly relating to the work of the Church**_ The diocesan parish share is accounted for when payable. Any share unpaid at 31st December is provided for in those acc as an operational (though not legal) liability and is shown as a creditor in the Balance Sheet. **PAROCHIAL CHURCH COUNCIL OF ST PETER JOHN CHURCH RUGBY** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020** 3 **1 ACCOUNTING POLICIES (contd) Fixed Assets** ## _**Consecrated property and movable church furnishings**_ Consecrated and beneficed property of any kind is excluded from the accounts in accordance with the Charities Act 2011 Movable church furnishings held by the Priest in Charge and Churchwardens on special trust for the PCC and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church's inventories, which can be inspected (at any reasonable time). For inalienable property acquired prior to 1999 there is insufficient cost information available and therefore such assets are not valued in the accounts. All items acquired since 1st January 2000 will be charged in full in the accounts in the year of acquisition, regardless of cost. Such items will be recorded in the church inventories. All expenditure on t maintenance and repair of all assets including consecrated and beneficed property is written off in the accounts in the year in which incurred. ## _**Investments**_ Investments are valued at market value at 31st December. ## _**Current assets**_ Amounts owing to the PCC at 31st December for fees,rents or other income are shown as debtors . Short term deposits include cash held on deposit either at the bank |**2**
**INCOMING RESOURCES**
(a)
Incoming resources from donors
Planned giving:
Contributions received
Income Tax recoverable on giving
Collections (open plate) at all services
Legacies and Donations
(b)
Other voluntary incoming resources
Donations etc.
Fund raising events
Grants/ Use of Church
(c)
Income from charitable and ancillary trading
Church hall lettings, etc.
Fees
(d)
Other Ordinary Income
Insurance Claim
(e)
Income from investments
Dividends and interest including any reclaimed
tax
**TOTAL INCOMING RESOURCE**|**2020**
**2019**
**General**
**Designated**
**Endowment**
**Total**
**Total**
**£**
**£**
**£**
**£**
**£**
42,386
-
42,386
40,778
11,915
-
11,915
13,673
2,219
-
2,219
4,638
0
0
-
0
0| |---|---| ||56,520
0
0
56,520
59,089| ||8,122
2250
-
10,372
17,251
613
-
613
6,605
3000
6000
-
9,000
122,431| ||11,735
8,250
0
19,985
146,287| ||4,262
-
-
4,262
8,587
1,505
-
-
1,505
1,282| ||5,767
0
0
5,767
9,869| ||0
-
-
0
0| ||0
0
0
0
0| ||827
-
827
963| ||827
0
0
827
963| ||£74,849
£8,250
£0
£83,099
£216,208| 4 **PAROCHIAL CHURCH COUNCIL OF ST PETER JOHN CHURCH RUGBY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020** |**3**
**RESOURCES USED**
**Note**
(a)
Grants
Missionary and charitable giving:
Church overseas:
Toybox
Other
Church societies
Hope4|**2020**
**2019**
**Total**
**Total**
**General**
**Designated**
**Endowment**
**£**
**£**
**£**
**£**
**£**
500
-
-
500
500
592
0
-
592
463
-
-
0
57
750
-
-
750
750| |---|---| ||1,842
0
0
1,842
1,770| (b) Activities directly relating to the work of the Church |Ministry:
Share to diocese etc
59,786
59,786
59,816
Clergy Expenses
627
627
755
Upkeep of Church:
Running costs
5
7,159
150
7,309
5,853
Church maintenance
6
694
694
1,283
Major repair/renovation
7
0
33,571
33,571
131,770
Church hall: Running costs
564
564
1,588
Outreach
164
478
642
1,052
Discipleship
0
64
Other payments
8
31
0
-
31
0
69,025
34,199
0
103,223
202,181
(c)
Fund Raising & Publicity
Cost of Social Events
0
0
-
0
107
0
0
0
0
107
(d)
Church management and administration
Administrative Salaries
4,446
4,446
3,431
Printing and Stationery
84
84
91
Architect fees
1200
300
1,500
10,501
Accountant's fees
240
240
314
Professional fees
0
0
0
428
5,970
300
0
6,270
14,765
**TOTAL RESOURCES USED**
£76,837
£34,499
£0
£111,336
£218,823
**4**
**STAFF COSTS**
**2020**
**2019**
**£**
**£**
Wages and salaries
4,594
3,914
These costs relate to payment for cleaning services and the costs of
4,594
3,914
an administrator and communications & safeguarding oficer are a memorandum item
only, as they are already included in Notes 2(b) and 2(d) above
**5**
**CHURCH RUNNING COSTS**
**£**
**£**
Service Expenses
263
660
Heat and Light
4,729
2,982
Insurance
1,962
1,905
Licences
307
242
Water Rates
50
64
7,309
5,853
**6**
**CHURCH MAINTENANCE**
**£**
**£**
Organ
0
515
Other
694
768
694
1,283
**7**
**MAJOR REPAIR/RENOVATION EXPENDITURE**
**£**
**£**
Building work & equipment for extension
2,755
120,792
Quiet garden
0
832
Repair to windows
0
2,116
Hall lighting
3,012
0
New boiler
27,804
8,030
33,571
131,770|59,786
59,786
59,816
627
627
755
7,159
150
7,309
5,853
694
694
1,283
0
33,571
33,571
131,770
564
564
1,588
164
478
642
1,052
0
64
31
0
-
31
0|59,786
59,786
59,816
627
627
755
7,159
150
7,309
5,853
694
694
1,283
0
33,571
33,571
131,770
564
564
1,588
164
478
642
1,052
0
64
31
0
-
31
0|59,786
59,786
59,816
627
627
755
7,159
150
7,309
5,853
694
694
1,283
0
33,571
33,571
131,770
564
564
1,588
164
478
642
1,052
0
64
31
0
-
31
0| |---|---|---|---| ||69,025
34,199
0
103,223
202,181||| ||0
0
-
0
107||| ||0
0
0
0
107||| ||4,446
4,446
3,431
84
84
91
1200
300
1,500
10,501
240
240
314
0
0
0
428||| ||5,970
300
0
6,270
14,765||| ||||| ||£76,837
£34,499
£0
£111,336
£218,823||| |||**2020**
**£**
4,594
4,594
**£**
263
4,729
1,962
307
50
7,309
**£**
0
694
694
**£**
2,755
0
0
3,012
27,804
33,571|**2019**
**£**
3,914| ||||3,914| ||||**£**
660
2,982
1,905
242
64| ||||5,853| ||||**£**
515
768| ||||1,283| ||||**£**
120,792
832
2,116
0
8,030| ||||131,770| 5 ## **PAROCHIAL CHURCH COUNCIL OF ST PETER JOHN CHURCH RUGBY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2020** |**8**
**OTHER PAYMENTS**
Gifts
**9**
**INVESTMENTS**
Market Value 1st January 2020
Net Investment/(Withdrawal) in the year
Unrealised increase in value in the year
Market Value 31st December 2020
The investments comprise of Central Board of Finance Investment
Shares and Deposits.|**2020**
**£**
31
31
**£**
35,722
3,000
1,714
40,436|**2019**
**£**
0| |---|---|---| |||0| |||**£**
65,711
-33,916
3,927| |||35,722| |||| ## **10 SUNDRY DEBTORS** **£ £** Tax refund 2,300 3,242 Tax Project welcome 0 1250 Hall fees 0 295 |**SUNDRY CREDITORS**
Heat & Light
Hall fees
Wedding fee
Charity donation
Accrual - Examiner|2,300
**£**
500
0
609
0
1,109
60
1,169|4,787| |---|---|---| |||**£**
1,329
128
0
712
2,169
300| |||2,469| ## **11 SUNDRY CREDITORS** |**MOVEMENT IN FUNDS**
**Unrestricted**
General
**Designated**
Welcome project
Childrens choir
Flowers
Veg beds
Outreach
Boiler fund
Major repair work
**Endowment**|**Transfer In/**
**As at**
**Interest**
**Other**
**Increase in**
**As at**
**01.01.20**
**Allocated**
**Income**
**Expend**
**Mkt Value**
**31.12.20**
**£**
**£**
**£**
**£**
**£**
**£**
5,549
827
74,022
76837
0
3,561| |---|---| ||12,161
1,000
-6068
7,093
410
-150
260
136
136
383
1,000
1,383
1,776
-478
1,298
25,826
6,250
-27,803
4,273
3,655
3,655| ||44,347
0
8,250
-34,499
0
18,098| ||30,216
-
-
1,714
31,930| ## **12 MOVEMENT IN FUNDS** ## **13 TRUSTEE REMUNERATION AND BENEFITS** None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity (2019-none) ## **14 TRANSACTIONS WITH RELATED PARTIES** There have been no related party transactions in the reporting period (2019 - none) ## **15 SUBSEQUENT EVENTS** At the time of approval of the financial statements, the United Kingdom has been subject to certain lockdown measures due to the COVID-19 pande The Trustees estimate that this will not have had a significant adverse impact on the charity's income during the lockdown period and beyond, it is not currently possible to reliably estimate the full financial effect on the charity. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Parochial Church Council of St. Peter John church Rugby On accounts for the year ended Charlty no {if any) 31" December 2020 1185009 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended ResponsTbllities and As the chanty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 1.the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carryin9 Out my examination, I have followed Ihe applicable Directions given by the Charity Commission under section 145{5)(bl of the Act. I have completed my examination. I confirm that no material matters have come to my attenlion I "l in connection with the examination which gives me Cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no Concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Dat8: Name: David George Simmons Relevant prof88sional qualification(s) or body lif any): Address: Hillmorton Vicarage 18 Hoskyn Close Hillmorton Rugby CV214 IER October 2018