2023-03-31-accounts - The Limes Community Garden

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Trustees’ Annual Report for the period

From 1[st] April 2022 Period start date To 31[st] March 2023 Period end date

Charity name: The Limes Community Garden

Charity registration number: 1185000

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	THE OBJECTS OF THE CIO ARE:- 1. TO PROVIDE FACILITIES FOR RECREATION OR OTHER LEISURE TIME OCCUPATION BY PROVIDING AN AREA FOR USE AS A COMMUNITY GARDEN AND OTHER ACTIVITIES FOR INDIVIDUALS IN THE LIMES, SOUTH ASHFORD AND SURROUNDING AREA WHO HAVE NEED OF SUCH FACILITIES BY REASON OF THEIR YOUTH, AGE, INFIRMITY, OR DISABLEMENT, FINANCIAL HARDSHIP OR SOCIAL ECONOMIC CIRCUMSTANCES OR FOR THE PUBLIC AT LARGE IN THE INTERESTS OF SOCIAL WELFARE AND WITH THE OBJECT OF IMPROVING THE CONDITION OF LIFE OF THE SAID INHABITANTS. 2. TO ADVANCE EDUCATION FOR THE PUBLIC BENEFIT PARTICULARLY BY PROVIDING OPPORTUNITIES FOR LEARNING ABOUT HORTICULTURE IN AND AROUND THE COMMUNITY GARDEN 2) TO ADVANCE EDUCATION FOR THE PUBLIC BENEFIT PARTICULARLY BY PROVIDING OPPORTUNITIES FOR LEARNING ABOUT HORTICULTURE IN AND AROUND THE COMMUNITY GARDEN.
Summary of the main activities in relation to those purposes for the public	Para 1.17 and 1.19	See comments in section below.

benefit, in particular, the activities, projects or services identified in the accounts.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees had regard to the guidance issued by the charity commission on public benefit.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In May 2022 we were honoured to be selected as the nominated charity for the Kingsnorth Country Fayre. The team of volunteers attended the event which not only raised awareness of our existence, but also resulted in enough funds to purchase a new tool shed. As the garden has developed, storage is at a premium and more shed space was required. We also hosted two charity events – one for Find A Voice and the other for Shaw Trust Wellbeing. Another addition to the garden has been a timber built ‘book stop’. This enables books for all ages to be freely available to visitors – they can leave a book for someone else to read – and take a book. We are grateful to the Shedkwick CIC for making the book stop for us. In July we experienced a burglary with forced entry damage to several sheds. Our CCTV captured the incident and was shared widely across social media. The trustees reviewed site security and installed anti climb measures on the adjoining fences. Late September we rotavated the central grass area, removed the weeds and stones and sowed grass seed. This was a huge task but resulted in a fabulous high quality lawn area which has already been used for a birthday party, basketball match and outdoor games. We repeated our popular Halloween event. This time we had over 200 members of the local community attend our free event. We also held an Easter Family fun day complete with an easter egg trail.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Balance Brought Forward: £2993.79 Income during the year:£5775.44 (1stApril 2022 – 31stMarch 2023) Expenses: £9904.98 Balance 31 March 23:£2576.11
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity aims to hold in reserve the equivalent of 3 months’ worth of operating costs (rent, water, insurance etc).
Amount of reserves held	Para 1.22	£1000
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None identified

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Memorandum of Association
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Co-option

Reference and Administrative details

Charity name	The Limes Community Garden
Other name the charity uses
Registered charity number	1185000
Charity’s principal address	Address for correspondence: 274 Kingsnorth Road Ashford Kent TN23 6LU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Heather Hayward	Secretary
Harriet Yeo	Chairman
Ian Tregenna	Trustee	From 1stJanuary2023
Carl May	Trustee	From 1stAugust 2022

– Corporate trustees names of the directors at the date the report was approved

Director name none

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
none

Funds held as custodian trustees on behalf of others

Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
none



Name of chief executive or names of senior staff members (Optional information)
none

none

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Trustee Heather Hayward is also an elected borough councillor for Ashford Borough Council, who are the land owners of the garden.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Heather Hayward
	Secretary
	30/01/2024
	30/01/2024