Trustees’ Annual Report for the period
From 01.01.2024 Period start date To 31.12.2024 Period end date
Charity name: THE DAIRY FESTIVAL
Charity registration number: 1184981
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To improve standard of agriculture & horticulture in Somerset and surrounding area by promoting improvement in breeding of livestock with a promotion and organisation of agricultural show. Offering educational opportunities based on a struggling dairy farming industry and local agricultural related activities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
A festival over 4 days once a year with agricultural shows, displays and farm animals. We also have trade stands complimenting local farming for families and holiday makers |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees acknowledge the guidance issued by the Charity Commission and follow any instruction and regard to the commission |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Since the start of the charity, we have in our plan to hold a 4 day festival every July/August. Last year a very successful event was held on the Weston super Mare sea Front Beach Lawns where we had 10,163 visitors spread over the 4 days. We were able to host different displays to include, milking some cows, a calf parade, calf feeding demonstration and clipping. Each demonstration was busy with visitors watching the stage area where the livestock were and some of the events were so popular that we are looking to increase the number of demonstrations that we have in the future. However, this year, in 2024 a festival was not held. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Last year was the second event since our charity status, following the pandemic and we are pleased to say that it was a big success with over 10,000 visitors (local and holiday makers) coming to our festival to learn all there is to learn about agriculture and farming with live demonstrations on a stage in front of crowds of people at each designated time slot. This year, no event was held, and therefore the income and expenditure has been minimal over the last 12 months. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We will look to re-invest the reserves made from this event back into our next event as we look to hold this event every July in the same place, to which we have already submitted our application to North Somerset Council |
| Amount of reserves held | Para 1.22 | £19,702 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | By Appointment |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By Appointment |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | THE DAIRY FESTIVAL |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1184981 |
| Charity’s principal address | C/o Puxton Park, Cowslip Lane, Hewish, Weston super Mare, BS24 6AH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| ALISTAIR MEAD | ||||
| ANNE-METTE JACOBSEN |
||||
| RONALD CATCHPOLE |
||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets No assets being held held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
A Mead | |
|---|---|---|
| Mr Alistair Mead | ||
Chair Trustee |
||
| 28/10/2025 | ||
| 28/10/2025 |
| The Dairy Festival Charity Name |
The Dairy Festival Charity Name |
The Dairy Festival Charity Name |
1184981 No (if any) |
1184981 No (if any) |
1184981 No (if any) |
CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
01/01/2024 Period start date |
To | 31/12/2024 Period end date |
||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 10 - - - - - 10 - - - 10 70 605 2 930 750 - 2,357 - - - 2,357 (2,347) - 22,049 19,702 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ - 10 - - - - - - 10 - - - 10 - - - - 70 - 605 - - - - - - 2 - 930 750 - 2,357 - - - 2,357 (2,347) |
Last year to the nearest £ |
||
| Festival Gate Receipts | 17,146 | ||||||
| Trade Stand Income | 10 | 6,956 | |||||
| SponsorshipIncome | - | 20,250 | |||||
| Donations Received | - | 900 | |||||
| Ice Cream Sales | - | 98 | |||||
| Bar Sales | 2,768 | ||||||
| - | - | ||||||
| - | - | ||||||
| Sub total(Gross income for AR) |
10 |
48,118 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - |
- | |||||
| Total receipts A3 Payments |
|||||||
| 48,118 | |||||||
Advertising |
5,335 | ||||||
| Event Costs | 3,580 | ||||||
| Stock Purchases | 1,877 | ||||||
| Rent | 3,200 | ||||||
| Licences | 70 | (430) | |||||
| Utilities | 131 | ||||||
| Equipment Hire | 605 | 19,283 | |||||
| Other Finance Charges | 81 | ||||||
| Cleaning | 605 | ||||||
| Uniform | 1,259 | ||||||
| Security | 3,284 | ||||||
| Insurance | 1,273 | ||||||
| Volunteers Refreshments | 360 | ||||||
| Bank Charges | 2 | 273 | |||||
| CharityDonations | 2,000 | ||||||
| AccountancyFees | 930 | 900 | |||||
| Repayment of sponsorship | 750 | - | |||||
| - | - | ||||||
| Sub total | 2,357 | 43,011 | |||||
| A4 Asset and investment purchases (see table) |
|||||||
| , | - | ||||||
| - | |||||||
| Sub total | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 43,011 | |||||||
| (2,347) | - | - | (2,347) | 5,107 | |||
| - | - | - | - | - | |||
| 22,049 | - | - | 22,049 | 16,942 | |||
| 19,702 | - | - | 19,702 | 22,049 |
CCXX R1 accounts (SS)
28/10/2025
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
A-M Jacobsen Signature A Mead Accountancy Details Details Cash at bank and in hand Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 19,702 - - - - - 19,702 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted 480 - - - - Print Name Alistair Mead Anne-Mette Jacobsen |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| A Mead | Alistair Mead | 28/10/2025 | |
| A-M Jacobsen | Anne-Mette Jacobsen | 28/10/2025 |
CCXX R2 accounts (SS)
28/10/2025
2