KA Easthampstead Park PTA CHARITABLE INCORPORATED ORGANISATION REG.118 4978 Ringmead Road Bracknell Berkshire, RG12 8FS
Tel: 01344 304 567 Fax: 01344 867 862 Email epcsfriends@gmail.com
To: The Charity Commission for England and Wales
Date: 29.01.2026
Charity Name: KA Easthampstead Park PTA Registered Charity Number: 1184978
Subject: Interim Submission of Statement of Accounts for the Year Ended 5 April 2025
Dear Charity Commission,
We are submitting the enclosed Statement of Accounts for the financial year ending 5 April 2025. Please note that these are provided as an interim submission pending the completion of a formal Independent Examination.
Reason for Interim Status: During this financial period, the charity's income increased significantly due to a one-off transfer of £55,234.34 as a result of the conversion of Easthampstead Park School to academy status. These funds, previously held in a School Private Fund, were transferred to the PTA for ongoing management. Because our gross income for the year (£53,978.64) exceeds the £25,000 threshold, we have engaged the services of a professional Independent Examiner.
Status of the Independent Examination: The Board of Trustees formally approved the reconciled accounts on 28.08.2025. Subsequent to that meeting, we have been in discussions with Warner Wilde, Certified Chartered Accountants, since 15.09.2025 to arrange the statutory review.
The firm has agreed to be appointed as the Independent Examiner. We are currently awaiting the formal letter of engagement, which the Trustees will review for final acceptance at our next scheduled meeting on 05.02.2026.
Our Commitment: The Trustees wish to maintain transparency by providing these reconciled accounts in a timely manner according to our usual reporting cycle. We have reconciled the Prom event income and expenditure, which accounts for the most complex timing differences in our books.
We will upload the final signed Independent Examiner's Report as a supplementary document immediately upon receipt from Warner Wilde.
Yours faithfully,
The Chair
The Board of Trustees KA Easthampstead Park PTA
Cover Letter
TM-127 Trustees Annual Report 2025.xlsx
Page 1
Trustees’ Annual Report for the period
| From : | 6 April 2024 | To | 5 April 2025 |
|---|---|---|---|
| (Tax Year 2025) | |||
| Charity name: | KA Easthampstead Park PTA | ||
| Previously (Easthampstead Park Community School Friends Association - name change on 07.06.2025 ) | |||
| Charity Number | 1184978 | ||
| Charity's principal address | Easthampstead Park Community School | ||
| Ringmead Road | |||
| Bracknell | |||
| Berkshire | |||
| RG12 8FS |
Names of the charity trustees who manage the charity
| Trustees’ Annual Report for the period | Trustees’ Annual Report for the period | ||
|---|---|---|---|
| From : | 6 April 2024 | To | 5 April 2025 (Tax Year 2025) |
| Charity name: | KA Easthampstead Park PTA Previously (Easthampstead Park Community School Friends Association - name change on 07.06.2025 ) |
||
| Charity Number | 1184978 | ||
| Charity's principal address | Easthampstead Park Community School Ringmead Road Bracknell Berkshire RG12 8FS |
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| Names of the charity trustees who manage the charity | |||
| Trustee name | Ofce (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (if any) |
| Rene Rastall | Chair | Full Year | |
| Graham Ferguson | Treasurer | Full Year | |
| Janet Sumner | Full Year | ||
| Mark Hooper | Full Year | ||
| Mary Temperton | Full Year | ||
| Liz Cook | Full Year | ||
| Juliet Blakemore | Full Year | ||
| James Sumner | 20.11.2024 - 06.04.2025 | ||
| Structure, Governance and Management | |||
| Description of charity’s trusts: | |||
| Description of charity’s trusts: | |||
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO | |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by Trustees | |
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are To advance the education of students in the school in particular by: a) providing and/or assisting in the provision of equipment, facilities, resources and experiences that extend and enrich learning. b) promoting positive close co-operation and communication between parents, carers, alumni, school staff, governors and community volunteers. |
TM-127 Trustees Annual Report 2025.xlsx
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Trustees Annual Report
| Summary of the main activities in | Para 1.17 and 1.19 | Fundraising and Resource Provision: The Trustees have undertaken various |
|---|---|---|
| relation to those purposes for the | fundraising activities, most notably the independently managed School Lottery and | |
| public beneft, in particular, the | the Year 11 Prom initiatives, to generate funds for the school. These activities | |
| activities, projects or services | provide the financial resources necessary to assist in the provision of equipment | |
| identifed in the accounts. | and facilities that extend and enrich the learning environment for all students. | |
| Direct Educational Investment: During this period, the charity invested in a School | ||
| Council sustainability initiative, providing recycling bins across the school site to | ||
| promote environmental awareness and improve school facilities. | ||
| Asset Management and Oversight: The Trustees successfully managed the transfer | ||
| of £55,234.34 from the pre-academisation School Private Fund into the charity’s | ||
| accounts. This ensures these funds are protected and utilized specifically for | ||
| student-led initiatives and educational enhancements in line with the charity’s | ||
| objects. | ||
| Community Engagement: Through the administration of the Year 11 Prom, the | ||
| charity provided a platform for ticket sales and fundraising, facilitating a significant | ||
| milestone event for the student body while aiming for a break-even financial | ||
| outcome. | ||
| Statement confrming whether the | Para 1.18 | The trustees confirm they have complied with their duty to have due regard to the |
| trustees have had regard to the | Charity Commission’s general guidance on public benefit. | |
| guidance issued by the Charity | ||
| Commission on public beneft |
Additional information (optional)
| You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: | |
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment | Para 1.38 | |
| including program related | ||
| investment | ||
| Contribution made by volunteers | Para 1.38 | |
| Other |
Achievements and Performance
| Summary of the main | Para 1.20 | The charity was established on 20 August 2019 during the school Establishment: |
The charity was established on 20 August 2019 during the school Establishment: |
|---|---|---|---|
| achievements of the charity, | summer holidays. | ||
| identifying the difference the | |||
| charity’s work has made to the | Throughout the period, the charity successfully maintained its Core Activities: |
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| circumstances of its benefciaries and any wider benefts to society |
primary funding streams, ensuring continued support for student initiatives without placing an undue fnancial burden on the local school community. |
||
| as a whole. | |||
Sustainability Initiatives: |
In 2025, the charity invested in a School Council | ||
| sustainability project, providing recycling bins across the school site to enhance the | |||
| educational environment. | |||
| A signifcant achievement this year was the successful Fund Management: |
|||
| transition and management of the pre-academisation School Private Fund, which | |||
| was transferred to the charity to be utilized in strict accordance with our charitable | |||
| objectives | |||
| Additional information (optional) | |||
| You may choose to include further statements where relevant about: | |||
| Achievements against objectives | Para 1.41 | ||
| set | |||
| Performance of fundraising | Para 1.41 | ||
| activities against objectives set | |||
| Investment performance against | Para 1.41 | ||
| objectives | |||
| Other |
Financial Review
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Trustees Annual Report
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | The accounts are prepared on a Receipts and Payments basis. The charity’s fnancial year aligns with the UK tax year, running from 6 April to 5 April. This results in a timing difference regarding the academic year (September to July); specifcally, income for summer events is often received in the fnancial period prior to the related event expenditure. The Trustees fundraise utilizing the independently managed School Lottery (Bracknell Forest Council Licence No: LI/19/00695/GALOTT). For the 2024/25 period, the lottery generated gross revenue of £2,074.83. After deducting operating costs of £1,244.40 and adding £108.15 in winnings donated back by participants, the net income was £938.58. The charity provides the administrative platform and fnancial oversight for the Year 11 Prom with the objective of breaking even. For the period ending 5 April 2025, receipts totaled £4,720.34, comprising £2,835.52 in ticket sales, £205.00 in voluntary donations, and £1,679.82 in fundraising. Total upfront expenses reached £6,914.62, resulting in a reported net defcit of £(2,194.28) for this tax year. As the event occurs in June, this defcit is a temporary timing difference; fnal ticket sales and fundraising received between April and June 2025 will cover this balance in the following fnancial year. Following the school’s conversion to academy status, the "School Private Fund"—previously managed directly by the school—was ofcially released to the charity. This one-off transfer amounted to £55,234.34. These funds were subject to a professional independent examination by Warner Wilde prior to transfer and are held to support future student-led initiatives and educational enhancements. For the fnancial year ended 5 April 2025, total receipts were £53,978.64 and total payments were £2,802.45. This resulted in a net surplus of £51,176.19. The 2025 accounts were approved by the Board of Trustees on 28 August 2025. Note 1: Accounting Policy & Financial Year Note 2: School Lottery Fundraising Note 3: Ring-fenced Funds (The Year 11 Prom) Note 4: Exceptional Transfer of Funds (School Conversion) Financial Summary and Position |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees review the level of available funds at each committee meeting to ensure the charity remains a going concern and that all spending aligns with our charitable objects. |
| Amount of reserves held | Para 1.22 | Bank Balance £58,562.95 Cash £455.01 Total £59,017.96 |
| Reasons for holding zero reserves | Para 1.22 | The purpose is to provide enrichment. Funds on hand will be utilised for the next academic years. |
| Details of fund materially in defcit | Para 1.24 | No deficit. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional)
You may choose to include further statements where relevant about:
TM-127 Trustees Annual Report 2025.xlsx
Trustees Annual Report
Page 4
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The single largest source of funds for the 2024/25 period was a one-off transfer resulting from the school’s transition to academy status. Source: The "School Private Fund," which was previously managed directly by the school. Amount: £55,234.34. Purpose: These funds were released to the charity to be managed in accordance with its objectives for ongoing student-led initiatives and educational enhancements. The charity maintains a consistent stream of unrestricted income through a lottery scheme. Method: An independently managed lottery via "Gatherwell / Your School Lottery". Gross Revenue: £2,074.83. Donated Winnings: An additional £108.15 was received from participants who chose to donate their prize winnings back to the charity. Net Contribution: After costs and licensing fees, this provided £938.58 in net income. While intended to operate on a break-even basis, the Prom generates signifcant administrative receipts. Ticket Sales: £2,835.52. Prom Donations: £205.00 in voluntary donations made alongside ticket purchases. Specifc Fundraising: £1,679.82 generated through dedicated Prom fundraising activities. General Donations: Outside of the exceptional transfer and Prom-specifc gifts, the charity received smaller general donations and grants totaling £165.55 in the previous year (2023/24). 1. Exceptional Transfer (School Conversion) 2. School Lottery Fundraising 3. Year 11 Prom Activities 4. Other Donations and Grants |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | ||
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
| Funds held as custodian trustees on behalf of others | ||
| Description of the assets held in this capacity |
||
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
||
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
TM-127 Trustees Annual Report 2025.xlsx
Trustees Annual Report
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Reason for non-disclosure of key personnel details
Other optional information
Special Resolution 5: Change of Name
Background: On 24 January 2024, the Trustees initially resolved to change the charity's name from Easthampstead Park Community School Friends Association to Easthampstead Park Friends Association.
-
Regulatory Feedback: Following feedback that the term "Friends" could be misinterpreted in specific contexts, a new resolution was proposed.
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Final Resolution: On 10 May 2025, the Board of Trustees unanimously passed Special Resolution 5 to change the charity name to KA Easthampstead Park PTA.
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Current Status: This change aligns with the school’s transition to academy status (King's Academy Easthampstead Park) and was formally approved by the Charity Commission on 7 June 2025
Relationship with Related Parties
- Institutional Connection: The charity maintains a close relationship with King's Academy Easthampstead Park.
Fund Management: During this period, the charity assumed responsibility for the School Private Fund (£55,234.34) following the school’s academisation,
ensuring these funds remain protected and dedicated to student-led initiatives and educational enhancement
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | ||
|---|---|---|
| Full name(s) | Rene Rastall | Graham Ferguson |
| Position (eg Secretary, Chair, etc) | Chair | Treasurer |
| Date | 28.08.2025 |
TM-127 Trustees Annual Report 2025.xlsx
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Trustees Annual Report
| KA Easthampstead Park PTA CHARITABLE INCORPORATED ORGANISATION REG.118 4978 Ringmead Road Bracknell Berkshire, RG12 8FS |
Tel: 01344 304 567 Fax: 01344 867 862 Email epcsfriends@gmail.com |
Tel: 01344 304 567 Fax: 01344 867 862 Email epcsfriends@gmail.com |
Tel: 01344 304 567 Fax: 01344 867 862 Email epcsfriends@gmail.com |
|---|---|---|---|
| Statement of Accounts for the Tax Year (6 April – 5 April) | |||
| 1. Receipts and Payments Account | |||
| Receipts (Income) Fundraising: School Lotery (Net) Note 2 Event Support : Prom Note 3 Donations & Grants Note 4 Total Receipts Costs of Generating Funds Operational Costs (Bank Charges, etc.) Charitable Activities (Giving back) Donations/Grants to School for Student Initiatives Total Payments |
2024/25 (£) 2023/24 (£) £938.58 £1,178.20 -£2,194.28 £1,798.61 £55,234.34 £165.55 £53,978.64 £3,142.36 £62.40 £118.80 £2,740.05 £267.25 £2,802.45 £386.05 |
||
| Net Surplus / (Defcit) | £51,176.19 | £2,756.31 | |
| Cash at Bank (Start of Year - 6 April) Pety Cash (Start of Year - 6 April) Cash at Bank (End of Year - 5 April) Pety Cash (End of Year - 5 April) |
£7,386.76 £4,908.40 £455.01 £177.06 £58,562.95 £7,386.76 £455.01 £455.01 |
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| Net movement | £51,176.19 | £2,756.31 | |
| 2. Statement of Assets and Liabilities | |||
| Cash Funds: Total held in the charity bank account. Pety Cash |
£58,562.95 £7,386.76 £455.01 £455.01 |
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| £59,017.96 | £7,841.77 | ||
| Liabilities: | £0.00 £0.00 £0.00 £0.00 |
||
| 3. Notes to the Accounts | |||
Statement of account
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Note 1: Accounting Policy & Financial Year
The accounts are prepared on a Receipts and Payments basis. The financial year aligns with the UK tax year (6 April to 5 April). This results in a timing difference regarding the academic year (September to July); specifically, income for summer events is often received in the financial period prior to the event expenditure.
Note 2: School Lottery Fundraising
Lottery Fundraising: The charity participates in a school lottery scheme managed by Gatherwell Ltd (Your School Lottery). This provides a consistent stream of unrestricted income used to support educational facilities and student activities. Funds are received after costs and prize payouts. Licensing Timing Update : For the 2024/25 period, the annual statutory licensing fee was not paid within the financial year ending 5 April 2025 . The payment of £20.00 was subsequently processed on 24 June 2025 following communication from Bracknell Forest Council regarding a local authority IT system transition and the provision of a new registration number IC 3937. Consequently, the lottery net income for the 2024/25 tax year reflects zero expenditure for licensing.
| 2024/25 (£) | 2023/24 (£) | |
|---|---|---|
| Lotery Funding | £2,074.83 | £2,558.00 |
| Lotery Prize Donations | £108.15 | £196.20 |
| Lotery Costs | -£1,244.40 | -£1,536.00 |
| Lotery Licence | -£20.00 | |
| Net Lotery Fundraising | £938.58 | £1,198.20 |
Note 3: Ring-fenced Funds (The Prom)
Event Funding & Reserves (The Prom): The charity operates a ring-fenced fund for the annual Prom. All income generated for this event is tracked independently to ensure transparency and financial accountability.
Financial Objective: The primary goal for the Prom is to break even. The charity does not seek to generate a profit from this specific student event.
Surplus Management: In the event of a financial surplus, the remaining funds are retained within the charity’s accounts as a reserve to support future student-led initiatives or the following year's event.
Deficit Coverage: Should fundraising and ticket sales fail to meet the total event cost, the Trustees may authorise a subsidy from general unrestricted funds to cover the shortfall, ensuring the event remains viable.
| Tax Year View (6 April – 5 April): | 2025/2026 (£) | 2024/25 (£) | **2023/24 (£) ** | 2022/2023 (£) |
|---|---|---|---|---|
| Prom ticket sales | £0.00 | £2,835.52 | £6,335.00 | £1,570.00 |
| Prom donations | £0.00 | £205.00 | £548.94 | £290.01 |
| Prom fundraising | £454.12 | £1,679.82 | £1,353.36 | £265.01 |
| Prom expenses | -£845.60 | -£6,914.62 | -£6,438.69 | -£1,194.91 |
| Net receipts and payments for the Prom | -£391.48 | -£2,194.28 | £1,798.61 | £930.11 |
| Ring-fenced balance of PROM Funds available | £142.96 | |||
The Challenge: The Charity’s financial year ends on 5 April, whereas the Prom cycle concludes in June. This creates a "timing difference" where expenses and income for the same event are split across two different tax years.
The Explanation: Tax Year View (6 April – 5 April): The deficit of (£2,194.28) shown in these accounts reflects significant deposits and upfront costs (e.g., venue, security, decorations) paid before the 5 April deadline, without the offset of final ticket sales received after that date.
A cademic Year View (Project Outcome): When reconciled for the full event cycle (September 2024 – June 2025), the Prom achieved its "break-even" objective, resulting in a modest surplus of £142.96 for the Proms 2023,2024 and 2025.
| The PROM | Total | 2025 | 2024 | 2023 |
|---|---|---|---|---|
| Receipts | £15,536.78 | £1,034.36 | £8,415.97 | £6,086.45 |
| Payments | -£15,393.82 | -£1,032.95 | -£8,409.86 | -£5,951.01 |
| Ring-fenced balance of The Prom Funds available | £142.96 | £1.41 | £6.11 | £135.44 |
Statement of account
TM-127 Trustees Annual Report 2025.xlsx
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(Note: No ticket sales for the 2025 Prom were facilitated through the Charity )
Note 4: Exceptional Transfer of Funds (Private Fund)
Restricted & Unrestricted Transfer from School Private Fund : Following the school's conversion to academy status, the "School Private Fund"—previously managed directly by the school—was officially transferred to the PTA. Although the academisation was completed in 2022, the transfer was delayed, and the final release of funds to the charity was completed in 2025
- Total Transfer Amount: The charity received a one-off lump sum of £55,234.34.
- Source and Verification: Prior to the transfer, these funds underwent a professional independent examination by Warner Wilde, Certified Chartered Accountants
- Management Policy: T he PTA has assumed responsibility for these funds to ensure they are protected and used specifically for student-led initiatives and educational enhancements
Status of Independent Examination: The Board of Trustees approved the reconciled accounts on 28.08.2025 and subsequently engaged Warner Wilde on 15.09.2025 to conduct the statutory review. Due to a confirmed delay in the firm's final reporting, these accounts are submitted as an interim statement to maintain transparency. The formal Independent Examiner's Report will be uploaded to the Charity Commission portal immediately upon receipt
4. Trustees' Approval
The accounts were approved by the Trustees on 28.08.2025 and signed on their behalf by:
________ Signature (Chair)
Statement of account
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