## **Trustees’ Annual Report for the period** |**From :**
**Charity name:**
**Charity Number**
**Charity's principal**
**address**|**7 April 2022**|**To**|**6 April 2023**
**(Tax Year 2023)**| |---|---|---|---| ||**Easthampstead Park Community School Friends Association**||| ||**1184978**||| ||**Easthampstead Park Community School**
**Ringmead Road**
**Bracknell**
**Berkshire**
**RG12 8FS**||| ## **Names of the charity trustees who manage the charity** |**Trustee name**
**Rene Rastall**
**Graham Ferguson**
**Janet Sumner**
**Mark Hooper**
**Mary Temperton**
**Liz Cook**|**Ofce (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---| ||**Chair**||| ||**Treasurer**||| ||||| ||||| ||||| ||||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|**Appointed by Trustees**| Trustees Annual Report 2023 Page 1 **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP
reference|| |Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|**The objects of the CIO are**
To advance the education of students in the school in
particular by:
a)
providing and/or assisting in the provision of
equipment, facilities, resources and experiences
that extend and enrich learning.
b)
promoting positive close co-operation and
communication between parents, carers, alumni,
school staff, governors and community volunteers.| |Summary of the main activities
in relation to those purposes for
the public beneft, in particular,
the activities, projects or
services identifed in the
accounts.|Para 1.17
and 1.19|In setting our objectives and planning our activities our
Trustees have given careful consideration to the Charity
Commission’s public beneft guidance.
During the 2020 C19 lockdown the trustees and
volunteers were unable to be in school in person to
support fund raising activities for the current year. (7April
2020 to 6 April 2021)
Trustees have visited the school and begun fundraising
for the 2022/2023 academic school year through the
School Lottery and Amazon Smile.
In January 2023 Amazon Smile discontinued the charity
platform and we continue to maintain the School Lottery
Fundraising.| |Statement confrming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
beneft|Para 1.18|In setting our objectives and planning our activities our
Trustees have given careful consideration to the Charity
Commission’s public beneft guidance.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Policy on grant making|
Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| Trustees Annual Report 2023 Page 2 ## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.|Para 1.20|1.
The Charity was established on 20 August 2019
2.
We had just started with our fundraising activities
in the Sep 2019 - Mar 2020 when C19 lockdown
was announced in 20 March 2020
3.
The charity continued to raise funds through online
funding streams to support students
4.
The main achievement for the period under review
has been to maintain funding streams that do not
place a strain on the local school community while
we have been in lockdown as some family
members may be furloughed or out of work at
present.
5.
The Charity is raising funds to replace the stage
curtain in June 2022 for student performances and
to provide a Book Vending Machine in November
2022. These stage curtains were purchased and
installed, paid for in February 2023
6.
The school implemented a Literacy Vending
Machine that provided students with the
opportunity to select a reading book as a reward for
their outstanding behaviour and apid for it in
February 2023..| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |||| ## **Financial Review** |Review of the charity’s fnancial
position at the end of the period|Para 1.21|1.
The Charity was established on 20 August 2019
during the school summer holidays while school
was closed .
2.
The Trustees fundraise utilising the independently
managed School Lottery. A Lottery licence was
renewed for 2022 from Bracknell Forest Council
Licence No: LI/19/00695/GALOTT.
3.
The School Lottery revenue generated was**£3’735**
**less the cost of running the lottery of £2’281.**| |---|---|---| Trustees Annual Report 2023 Page 3 |||**Nett Total £ 1’454.00**School lottery participants
that won donated their winnings to the Charity -
this amounted to**Total of £338.40**
7.
No Refreshment sales at Parents Evenings were
made as Parents Evenings since March 2020
have been virtual **£0.00**
8.
The Charity registered with Amazon Smile and
received a**total of £261.79**on purchases made
by customers that nominated EPCFA as their
charity of choice. This ended in January 2023
9.
In summary**Income of £6’460.21 and Expenses**
**of £8838.91resulted in a Nett Loss of**
**£2’378.70 for 2023 as a result of the donated**
**Curtains ( £3’933.00) and Literacy Vending**
**Machine (£1375.00) to the school.**
10. The 2023 accounts are approved by the trustees
and will be submitted on-line to the Charity
Commission
11. In addition, the Trustees Annual Finance Report
for 2023 was added to the Google shared Drive for
the EPCSFA records| |---|---|---| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|No Policy on reserves as we have only just
constituted the charity.| |Amount of reserves held|Para 1.22|No Policy on reserves.| |Reasons for holding zero
reserves|Para 1.22|Purpose is to provide enrichment.
Funds on hand will be utilised in 2023/2024| |Details of fund materially in
defcit|Para 1.24|No defcit - Retained earning of £5’085.46| |Explanation of any uncertainties
about the charity continuing as
a going concern|Para 1.23|None| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |
The charity’s principal sources
of funds (including any
fundraising)|
Para 1.47|| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51| |---|---| Trustees Annual Report 2023 Page 4 |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|| |---|---|---| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **The school was academised on 01.11.2022 to King's Academy Easthampstead Park however the Friends Association are keeping the name in honour of the school's 50th anniversary in July 2023. The change of name will take effect during 2023/4 by special resolution.** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s**
**Position (eg Secretary, Chair, etc)**
**Date**||| |---|---|---| ||**Rene Rastall**|**Graham Ferguson**| ||**Chair**|**Treasurer**| ||**24.01.2023**|| Trustees Annual Report 2023 Page 5 EASTHAMP5TEAD PARK COMMUNITY SCHC*X FRIEND5 AS%)CIATION CHARffABLE lNCORPORATEDORG4AI￿Tr0N REGu84978 lel.. 01341 304 567 Brackr￿1 Fax.. 01344 867 862 Beykshlre. RC￿ 6FS Ewil tpcsfritt*sÉg￿Il.c￿ Finance Re 2Q23 2022 £6￿21 ArnazoD kn l*eral OoroW( Lottery Fu￿1 £261 79 Q33( 33B40 £1 570(Q 01 £2PAOI Prom s Ju5tikn -EW891 3.W2 241 .£40(K) 9$( 41 125 4661 98Z ge5 Promknuttht Prom Tickd Sthk Tick￿ Cawge5 TthtT* Pr¢m JV$t&￿ff￿j¢oSts Ne* C4wtains ro .E3933 -£1315 .Q 378 70 948 BAL￿CE SIET RE-.￿￿£0 IN'-O.'.IE REt￿NED INCOME 2023 2022 93794 93794 ET￿NED INCOME RETthNEO INCWE REtANED INCOKIE .W4B .£2.378 70 .￿54B £5.0￿ 4S £7.464 1B ASs￿s . CASH DE8TCFiS . Lottery Deposrt . EPCS p￿￿P￿￿j . Klaith Fffj*rwJ CREDI £177(6 £S.Cth46 £177(6 £7.484 16 £00) £o.fy) £5.085.46 rD E7.464 18 l N@tLoUery rScharA Lm clethar￿[unShXte[￿ sChwlsaEr￿Sttr￿ UK (xK￿ttell￿r*Setr￿ fvowh Iocai C¢MThYwoesio Inyove txihliesand Ir* S¢hwiwftywi pls 4o*0f￿ke￿￿￿￿J5 gOt0Ywr￿PKXl ftA 281 11.79240 t card Not• 2 EPPrOmFundr*￿nO The Prcni nightwas 28Ju￿2O23 ckttivenl on Salta￿ the finan1￿yEar DckEI FEf50D No ID V cketpncewwewl rdEd On￿roL￿ .12502 .£1 19491 £￿11 dany th Trustees Annual Report 2023 P8gÈ 6