**REGISTERED CHARITY NUMBER: 1184973** **REPORT OF THE CHAIRMAN AND UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023 FOR HEREFORD ROUND TABLE** **HEREFORD ROUND TABLE CONTENTS OF THE FINANCIAL STATEMENTS FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** ||Page| |---|---| |Report of the Chairman|1 to 2| |Report of the Trustees|3| |Independent Examiner's Report|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes to the Financial Statements|7 to 10| ## **HEREFORD ROUND TABLE REPORT OF THE CHAIRMAN FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** ## **About Hereford Round Table** Hereford Round Table is a modern movement with the members at its heart, the Round Table Movement today remains true to its founder’s vision, is proud of its successes, and more than ready to welcome the next generation. Founded to give young men a place to meet, make friends, and exchange ideas, the Round Table is non-religious, non-political and non-sectarian, and has as much to offer men today as it did when it started in 1927. As important as what the Round Table is, is what it isn’t. If you think the Round Table is a closed, secret society that belongs to the past, you couldn’t be further from the truth. Much more than just a club or an association, the Round Table is a vibrant movement whose 8,000 members meet regularly in 600 clubs around the UK to see friends, have fun, and get involved in their local communities. The energy that members bring to Table forms friendships, shapes lives and makes a lasting difference to many people beyond the movement itself. ## **Aims and Objectives** 1. To develop the acquaintance of young men through the medium of their professional and business occupations. 2. To emphasise the fact that one’s calling offers and excellent medium of service to the community. 3. To cultivate the highest ideal in business, professional and civic traditions. 4. To recognise the worthiness of all legitimate occupations and to dignify each his own by precept and example. 5. To further the establishment of peace and goodwill in international relationships. 6. To further these objects by meetings, lectures, discussions and other activities. ## **Round Table Grace** _“May we O Lord adopt thy creed, adapt our ways to serve thy need, and we who on thy bounty feed improve in thought, in word and deed”_ 1 **HEREFORD ROUND TABLE REPORT OF THE CHAIRMAN** **FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** ## **Chairmans Report** After a few years of uncertainty following on from Covid, I was keen to get Hereford Round Tabe back to doing some of the traditional fund raising activities we were known for. Rock the Barn grew again this year, selling over 1,500 tickets and raising over £13,000. We also brought back fireworks which landed perfectly on 5th November. This year we partnered with Hereford Cattle Market as a new location. Bringing back fireworks proved to be a popular choice as we saw over 5,000 people, raising over £25,000. I want to take this opportunity to thank all of the members of Hereford Round Table and all of the Herefordshire people that have supported us this year. I am excited to see Hereford Round Table grow and raise additional money for people in the local community. Luke Yarranton Chairman Hereford Round Table 2022-2023 2 ## **HEREFORD ROUND TABLE REPORT OF THE TRUSTEES FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Charity number** 1184973 ## **Principal address** SME House Holme Lacy Ind Estate Hereford Herefordshire HR2 6DR ## **Trustees** P Rowberry J Arnold S Hall ## **Independent Examiner** Megan Symonds ACCA MAAT Association of Chartered Certified Accountants DTBC Ltd t/a Thompson & Co SME House Unit 1 Holme Lacy Ind Estate Hereford Herefordshire HR2 6DR Approved by order of the board of trustees on 31st January 2023 and signed on its behalf by: P Rowberry - Trustee 3 ## **INDEPENDENT EXAMINER'S REPORT TO THE CHAIRMAN OF HEREFORD ROUND TABLE FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** ## **Independent examiner's report to the trustees of Hereford Round Table** I report to the charity trustees on my examination of the accounts of Hereford Round Table (the Trust) for the year ended 31 March 2023. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out - in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a - true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Megan Symonds ACCA MAAT Association of Chartered Certified Accountants DTBC Ltd t/a Thompson & Co SME House Unit 1 Holme Lacy Ind Estate Hereford Herefordshire HR2 6DR Date: ............................................. 4 **HEREFORD ROUND TABLE STATEMENT OF FINANCIAL STATEMENTS FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** |**INCOMING RESOURCES**
**Incoming resources from generated funds**
Rock The Barn
2
Duck Race
3
Oktoberfest
4
Ebeneezers
Fireworks
5
Amazon
6
Restaurant Raffle
7
Christmas Tree Collection
8
Sundry Donations
9
**RESOURCES EXPENDED**
**Charitable activities**
Monies given to local charities
10
Other costs
11
**NET INCOMING/(OUTGOING) RESOURCES**|Year Ended
31.03.23
Total Funds
£
13,692
454
1,967
-
25,927
28
5,223
542
100
47,933
29,691
805
30,496
**17,437**|Year Ended
31.03.22
Total Funds
£
6,446
898
-
14
-
-
31
7,361
3,990
130
4,120
**3,241**| |---|---|---| 5 ## **HEREFORD ROUND TABLE BALANCE SHEET** ## **FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** |**FIXED ASSETS**
Tangible Assets
12
**CURRENT ASSETS**
Debtors
13
Cash at bank and in hand
Deposit account
**CREDITORS**
Amounts falling due within one year
14
**NET CURRENT ASSETS/(LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Unrestricted
Restricted
fund
fund
£
£
3,286
4,437
-
36,604
-
-
41,041
-
16,273
24,768
-
28,054
-
**28,054**
**-**
28,054
-
-
-
**28,054**
**-**|31.03.23
Total
funds
£
3,286
4,437
36,604
-
41,041
16,273
24,768
28,054
**28,054**
28,054
-
**28,054**|31.03.22
Total
funds
£
586
1,000
11,867
-
12,867
2,837
10,030
10,616
**10,616**
10,616
-
**10,616**| |---|---|---|---| 6 **HEREFORD ROUND TABLE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** ## **1 ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 7 **HEREFORD ROUND TABLE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** |**2 **|**Rock the Barn**|| |---|---|---| ||Rock the Barn 2022 surplus achieved|**13,692**| |**3 **|**Duck Race**
Hereford Round Table supported Hereford Rotary Club in
annual Duck Race and this was our share of the proceeds|their| ||Proceeds|**454**| |**4 **|**Oktoberfest**|| ||Oktoberfest surplus achieved|**1,967**| |**5 **|**Fireworks**|| ||Fireworks 2022 surplus achieved|**25,927**| |**6 **|**Amazon**
As a registered charity, people using Amazon Smile
are able to nominate us for donations. These are our
2022 proceeds|| ||Proceeds|**28**| |**7 **|**Restaurant Raffle**|| ||Restaurant Raffle surplus achieved|**5,223**| |**8 **|**Christmas Tree collection**|| ||Christmas Tree collection surplus achieved|**542**| |**9 **|**Sundry Donations**
Sundry donations not connected to any event|| ||received through the year|**100**| 8 **HEREFORD ROUND TABLE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** ## **10 MONIES GIVEN TO LOCAL CHARITIES** **Payments - Hereford Round Table from 01.04.2022 - 31.03.2023** |**Date**||**Beneficiary**|**Sum**|| |---|---|---|---|---| ||12/04/2022|Reclaimed Hereford||500| ||14/04/2022|Hereford Cycle Hub||1,058| ||14/04/2022|Miss M Njeri||200| ||14/04/2022|Marches Family Network||754| ||16/05/2022|S Hanson||1,000| ||20/06/2022|Pegasus Juniors||120| ||04/07/2022|David Hammond JustGiving appeal||500| ||04/07/2022|Fownhope Compassionate Communities||565| ||03/11/2022|Herefordshire Vennture||1,038| ||03/11/2022|Herefordshire Samaritans||2,000| ||18/11/2022|Hereford Rugby Football Club - rugby top||1,000| ||18/11/2022|Hereford Rugby Football Club - match spo||250| ||18/11/2022|Simon Lingard Funeral fund||250| ||06/12/2022|1st Holmer Scouts Hereford||534| ||06/12/2022|Grace Kelly Childhood Cancer Trust||3,000| ||22/12/2022|Ely Memorial Fund||500| ||22/12/2022|Wye Ventures CIC||495| ||22/12/2022|Marches Family Network||563| ||22/12/2022|Ethos - The Living Room Hereford||2,000| ||22/12/2022|Herefordshire 4x4 Response||2,800| ||03/01/2023|Huckleberry Hedgehogs||620| ||20/01/2023|Daniel Berry||960| ||20/01/2023|Hereford Food Bank||2,018| ||20/01/2023|Royal British Legion||250| ||14/02/2023|The Ukraine Chaikoychi Fund||5,223| ||16/02/2023|Hereford Stampede||925| ||23/03/2023|Hereford Rugby Football Club - match spo||250| ||23/03/2023|Hereford & Worcester Fire Service||318| |||||**29,691**| |**OTHER**|**COSTS**|||| |**Who**||Detail|Cost|| |1&1 Internet||Website hosting||112| |Mailgun||Email hosting||297| |Mailchimp||Email marketing||116| |Hootsuite||Social media management||281| |||||**805**| |**TANGIBLE FIXED**||**ASSETS**||| |Branded Gazebo||||586| |Marquee - purchased||this year||2,700| |||||**3,286**| ## **11 OTHER COSTS** ## **12 TANGIBLE FIXED ASSETS** 9 ## **HEREFORD ROUND TABLE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 1 APRIL 2022 TO 31 MARCH 2023** |**13 DEBTORS**
Costs related to Rock the Barn 2023
Outstanding sundry income from Oktoberfest
**14 CREDITORS**
Income received in advance of Rock the Barn 2023
Pending expenses claims for Rock the Barn 2022
Share of proceeds in Duck Race 2022 due to Hereford Rotary Club
Pending expenses claims for Fireworks 2022
Pending expenses claims for Restaurant Raffle 2022
Pending expenses claims for Mailgun, Mailchimp and Hootsuite costs|4,350
87
**4,437**
14,415
608
454
54
50
694
**16,273**| |---|---| 10