## **Trustees’ Annual Report for the period** ## **From 01.04.2023 Period start date To 31.03.2024 Period end date** ## **Charity name: Havens Community Cars CIO** ## **Charity registration number: 1184955** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the CIO is to provide**
**transport facilities in East Sussex for**
**people who have special need for such**
**facilities because they are elderly poor**
**or disabled, people with young children**
**or those living in isolated areas where**
**there are no adequate public transport**
**facilties**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Havens Community Cars CIO provides**
**an effective, volunteer-led, community**
**transport voluntary car scheme (VCS)**
**for individuals from vulnerable groups**
**including, but not limited to, older**
**people, those with disabilities, people in**
**rural or isolated communities or those**
**unable to access conventional bus**
**services or other local transport**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees of Havens Community**
**Cars CIO are aware of the guidance**
**pertaining to public benefit of the**
**operation of a CIO/Charity and are**
**confident that our charitable spending**
**fully meets those criteria**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Havens Community Cars is not a grant**
**making organisation**| |Policy on social investment
including program related
investment|Para 1.38|**Havens Community Cars has no social**
**investment or program related**
**investment**| |||**Havens Community Cars CIO value the**
**contribution made by their volunteers**| |Contribution made by
volunteers|Para 1.38|**and have all appropriate policies and**
**training implemented and regularly**
**updated**| |---|---|---| |Other||| |**Achievements and Performance**||| ||SORP reference|| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Community transport plays a crucial**
**role in enhancing the lives of vulnerable**
**or at-risk beneficiaries by providing**
**essential mobility and access to vital**
**services. For individuals who may be**
**elderly, disabled, or economically**
**disadvantaged, reliable transportation**
**can be a barrier to participating in**
**community life, attending medical**
**appointments, or accessing**
**employment and educational**
**opportunities. By offering tailored**
**transport solutions, such as door-to-**
**door services or flexible scheduling,**
**community transport empowers these**
**individuals to regain their**
**independence, foster social**
**connections, and improve their overall**
**well-being. This critical support not only**
**alleviates feelings of isolation but also**
**promotes inclusivity, ensuring that**
**everyone has the opportunity to engage**
**with their community and lead a**
**fulfilling life.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Havens Community Cars has been**
**restructured due to personnel changes**
**and has outsourced its call handling**
**and part of the administration, which**
**has seen a significant drop in required**
**income and fundraising. However, this**
**is not a sustainable model as we**
**advance, and HCC recognises that a**
**paid manager’s position will be**
**necessary when finances allow for**
**better sustainability and longevity.**| |||| |Investment performance
against objectives|Para 1.41|**N/A**| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity’s financial position has not**
**changed significantly for this financial**
**year, but it suffered a minimal year-on-**
**year loss**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity's ethos is to ensure that**
**available funding is used effectively to**
**provide support when needed. However,**
**it has not operated long enough to build**
**up substantial reserves. This is another**
**key focus for the Trustees, staff, and**
**volunteers for the coming year.**| |Amount of reserves held|Para 1.22|**The end-of-year balance in the bank was**
**enough for a six-month operational**
**reserve figure**| |Reasons for holding zero
reserves|Para 1.22|**As above**| |Details of fund materially in
deficit|Para 1.24|**No deficit**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No uncertainties**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Grants and donations**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**No investment policy**| |A description of the principal
risks facing the charity|Para 1.46|**Lack of funding in the charity sector**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution CIO Foundation Model**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO Foundation Model**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**As per CIO Foundation Model Charity**
**Commission filed constitution – new**
**Trustees are appointed at properly**
**convened meetings**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Havens Community Cars CIO| |---|---| |Other name the charity uses|Havens Community Cars| |Registered charity number|1184955| |Charity’s principal address|87 Ambleside Avenue, Telscombe Cliffs, BN10 7LN
2a Thompson Road, Denton, BN9 0RS
01273 918226| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Paula Woolven
BEM|Chair of Trustees||| ||Marilyn Nolan BEM|Trustee||| ||Michaela Twaits|Trustee||| ||Stephanie Drury|Trustee||| ||Jacqui Flavell|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Paula Woolven|Michaela Twaits| |---|---|---| ||Paula Woolven|Michaela Twaits| ||
Chair of Trustees|Trustee| ||15thJanuary 2025|| ||15thJanuary 2025|| PROFIT AND LOSS FOR THEYEAR ENDING31 MARCH 2024 HAVENS COMMUNITY CARS Expenditure Salaries HMRC -15454 -892 Volunteer Expense5 Training Advertising Subscription Room Rental -6912 -175 -660 -307 -1200 Insurance -420 Administration and websile Call Answering Service Vehicle maintenance and repairs -12,905 -6167 -2571 -45349 Income Grants 35095 Contributions 733 Journey Income 8993 44821 -528