## **Trustees’ Annual Report for the period** **From: 1[st] January 2022 to 31[st] December 2022 Charity name: St Mary’s Church House Hall Trust (CIO)** ## **Charity registration number: 1184940** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provision of a Community and Church Hall for
use of inhabitants of Bridport without
distinction of political, religious or other
opinions including for meetings, lectures and
classes and for other forms of recreation and
leisure time occupation with the object of
improving the condition of life for the said
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To manage, via St Mary’s Church House Hall
Management Committee, the day-to-day
letting of the hall, its cleaning, insurance,
services, repairs and maintenance on a non-
profit making basis, for the benefit of user
groups and individuals from the local
community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have
complied with their duty to have due regard
to the commission's public benefit guidance
when exercising any powers or duties to
which the guidance is relevant.| ## **Achievements and Performance** |Aims|SORP reference|Statement| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|The trust has continued to meet its aims, of
providing a well-subscribed facility for
inhabitants of the town and surrounding
areas, now back to a level comparable with
before the pandemic.| |Performance of fundraising
activities against objectives
set|Para 1.41|All the trust’s normal funds are raised by hall
lets and use of the hall and hence income
levels have been restored to the levels of| |||before the pandemic (historically in the
region of £14000-16,000). All funds raised
are planned to be spent on maintaining and
running the hall.| |---|---|---| |Investment performance
against objectives|Para 1.41|The trust has no major investments but
keeps its reserves in an instant access
account paying a low level of interest..| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Hire receipts were £14,200 in 2022. The total
of receipts plus bank interest was £14,287.
Expenses totalled £17,056 in the period,
resulting in a decrease of £2,769 to give an
end of year holding of £23,847.
The two main reasons for the decrease were
£1,778 spent on a planned major upgrade to
the hall lights and the need for a professional
fire risk assessment (£636).| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|In normal times the Trust seeks to hold in the
order of one year’s typical income as
contingency reserves against any major
repair/replacement needs or unanticipated
drop in income. Following the closures due to
the pandemic, the Trust sought funds from
government/council grants, national charities,
local donors and Crowd Funding. It was
planned to use some of the surplus gained
thereby on improvement projects to the hall,
but in mid-2022 these plans were put in hold
following input from the landlord that major
fire safety work might be needed. For this
reason, the end of 2021 holding of £26,616
has only fallen to £23,846 on 31stDecember
2022.
It is envisaged this balance will be reduced in
2023 as improvement projects are resumed.| |Amount of reserves held|Para 1.22|On 31stDecember 2022, £23,846
This compares with
-
on 31/12/2021 £26,616
-
on 31/12/2020 £8,852
For information, the prior unregistered trust
held:
-
on 18/08/2019: £16,203
-on 31/12/2018: £14,775| |Details of fund materially in
deficit|Para 1.24|n/r| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|With resumption of a normal level of bookings
for 2023 and expected looking forward there
are no concerns at the moment.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||St Mary’s Church House Hall Trust (CIO) was
registered in August 2019 and replaced the
prior unregistered St Mary’s Church Hall
Trust established by deed in in 1918.| |---|---|---| |Type of governing document|Para 1.25|Trust Deed| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The formal appointment of new individuals
as charity trustees shall be made by the
existing charity trustees. In selecting
individuals for appointment as charity
trustees, the charity trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
For historical reasons, St Mary’s Church,
South Street, Bridport, may at their
discretion appoint one of the CIO trustees,
being such as but not limited to the rector,
church warden or other individual associated
with the church.| ## **Reference and Administrative details** |Charity name|**St Mary’s Church House Hall Trust**(CIO)| |---|---| |Other names the charity
uses|**St Mary’s Church House Hall Management Committee**:
the charity is run on a day-to-day basis by the hall committee,
comprising a group of volunteers drawn from users of the hall
and operating to a constitution agreed with the Trustees. At
least one member of the Management Committee must be a
Trustee of the CIO.
**St Mary’s Church House Hall**: two bank accounts are
maintained under this name, on behalf of the CIO, by the
Management Committee.| |Registered charity number|1184940| |Charity’s principal address|The address of the Trust’s Community Hall is Church House
Hall, South Street, Bridport DT6 3NN.
The address for correspondence in connection with Charity
Commission/CIO matters is that of a CIO Trustee and
member (currently secretary) of St Mary’s Church House Hall
Management Committee:
MF Crook,
14 Thread Mill Lane, Pymore, Bridport DT6 5QT| ## **Names of the charity trustees who manage the charity** |


|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Stephen Bartlett|Trustee|From 19thAugust 2019
topresent date|Current trustees of the
CIO and also St Mary’s
Church – see box 3,
Structure, Governance
and Management as
above| ||Anthony John Nott|Trustee|From 19thAug. 2019,
retired 18thAugust 2022|| ||Monty Frederick Crook|Trustee,
Secretary,
and C.C.
Contact|From 29thOctober 2021
to present date|| ||Anthony Meadley|Trustee|From 29thOctober 2021
topresent date|| ||Vincent Anthony O’Farrell|Trustee|From 29thOctober 2021
topresent date|| **Corporate trustees** – names of the directors at the date the report was approved: **None** **Name of trustees holding title to property** belonging to the charity: The Trust owns no property but leases its Community Hall at a peppercorn rent from Magna Housing Association. The long-term lease with Magna is registered with the Land Registry in the name of the CIO . ## **Funds held as custodian trustees on behalf of others:** ## **None** ## **Exemptions from disclosure:** ## **None** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature**
**Full name**
**Position**
**Date**|| |---|---| ||**Stephen Bartlett**| ||Trustee| ||| ||**4/10/2023**| |||**St MARY'S CHURCH HOUSE HALL TRUST**|**St MARY'S CHURCH HOUSE HALL TRUST**|**St MARY'S CHURCH HOUSE HALL TRUST**|**St MARY'S CHURCH HOUSE HALL TRUST**|**No (ifany)**|**CC16a**|| |---|---|---|---|---|---|---|---|---| |||||||**1184940**||| |||**Receipts andpayments accounts**||||||| |||**For the period**
**from**||**01/01/2022**|**To**|**31/12/2022**||| |||||||||| |||||||||| ||**Section A Receipts and payments**|||||||| |||**Unrestricted**
**funds**||**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**|**Last year 01**
**Jan - 31 Dec 2021**|| |||**to the nearest**
**£**||**to the nearest £**|**to the nearest £**|**to the nearest £**|**to the nearest £**|| ||**A1 Receipts**|||||||| ||**Hall Hire Receipts**|**14,200**||**-**|**-**|**14,200**|**6,941**|| ||**2020 rent hire refund chq - notpresented**|**-**||**-**|**-**|**-**|**63**|| ||**HMRC furlough payments**|**-**||**-**|**-**|**-**|**2,112**|| ||**Dorset CC supportgrants**|**-**||**-**|**-**|**-**|**6,538**|| ||**Gift Aid on donations**|**-**||**-**|**-**|**-**|**810**|| ||**National Charity and local donations**|**-**||**-**|**-**|**-**|**5,869**|| ||**Crowdfundproject receipts**|**-**||**-**|**-**|**-**|**10,062**|| ||**Business Instant Access acc. interest**|**87**||**-**|**-**|**87**|**45**|| ||**PPL Refund**|**-**||**-**|**-**|**-**|**448**|| ||**_Sub total_** _(Gross income for AR) _|**14,287**||**-**|**-**|**14,287**|**32,888**|| |||||||||| ||**A2 Asset and investment sales, (see**
**table).**|||-||||| |||**-**||**-**|**-**|**-**||| |||**-**||**-**|**-**|**-**|**-**|| ||**_Sub total_**|**-**||**-**|**-**|**-**|**-**|| |||||||||| ||**_Total receipts_**|**14,287**||**-**|**-**|**14,287**|**32,888**|| |||||||||| ||**A3 Payments**|||||||| ||**Hall Routine Running Costs**|||||||| ||**- Electricity**|**855**||**-**|**-**|**855**|**80**|| ||**- Gas**|**944**||**-**|**-**|**944**|**283**|| ||**- Water**|**442**||**-**|**-**|**442**|**188**|| ||**- Broadband/phone rental**|**452**||**-**|**-**|**452**|**141**|| ||**- Insurances**|**581**||**-**|**-**|**581**|**611**|| ||**- Local individuals' donations moved to**
**Crowdfunder**|**-**||**-**|**-**|**-**|**379**|| ||**- Caretaker services: labour & equipmennt for**
**repairs & maintenance**|**3,717**||**-**|**-**|**3,717**|**2,024**|| ||**- Re-sealing of hall floor**|**-**||**-**|**-**|**-**|**2,994**|| ||**- Cleaning - materials and windows**|**458**||**-**|**-**|**458**|**363**|| ||**- Cleaners' Wages/Caretaker's cleaning service**|**5,444**||**-**|**-**|**5,444**|**5,038**|| ||**- Cleaner's PAYE**|**1,082**||**-**|**-**|**1,082**|**763**|| ||**- PPL/PRS licence**|**66**||**-**|**-**|**66**|**-**|| ||**- Website/publicity/stationary costs**|**160**||**-**|**-**|**160**|**220**|| ||**- Sundries**|**-**||**-**|**-**|**-**|**65**|| ||**_Sub total - Hall Routine Running Costs_**|**14,201**||**-**|**-**|**14,201**|**13,149**|| ||**Hall Improvement Project Costs**|||||||| ||**- mural inplay area**|**-**||**-**|**-**|**-**|**1,200**|| ||**- cupboard, nameplate**|**-**||**-**|**-**|**-**|**775**|| ||**- Fire risks assessment**|**636**||**-**|**-**|**636**|**-**|| ||**- upgrade of hall lights: LED lights**|**1,088**||**-**|**-**|**1,088**|**-**|| ||**- upgrade of hall lights to LED: fitting**|**690**||**-**|**-**|**690**|**-**|| ||**-picture rail installed**|**184**||**-**|**-**|**184**|**-**|| ||**-projector screen(late reimbursement)**|**165**||**-**|**-**|**165**|**-**|| ||**- Outer door &porchpainting**|**92**||**-**|**-**|**92**|**-**|| ||**_Sub total - Hall Improvement Projects_ **|**2,855**||**-**|**-**|**2,855**|**1,975**|| |||||||||| ||**_Sub total_ **|**17,056**||**-**|**-**|**17,056**|**15,124**|| |||||||||| ||**A4 Asset and investment purchases, (see**
**table)**|||||||| ||**None**|**-**||**-**|**-**|**-**||| ||**_Sub total_ **|**-**||**-**|**-**|**-**|**-**|| |||||||||| ||**_Totalpayments_**|**17,056**||**-**|**-**|**17,056**|**15,124**|| |||||||||| ||**_Net of receipts/(payments)_**|**- 2,769**||**-**|
**-**|
**- 2,769**|**17,764**|| ||**A5 Transfers between funds**|**-**||**-**|**-**|**-**|**-**|| ||**A6 Cash funds lastyear end**|**26,616**||**-**|**-**|**26,616**|**8,852**|| ||**_Cash funds thisyear end_**|**23,847**||**-**|
**-**|**23,847**|**26,616**|| |||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**Section B Statement of assets and liabilities at the end of the period**||||||||||| ||**Categories**|**Details**|||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**|| ||||||**to nearest £**||**to nearest £**||**to nearest £**|| ||**B1 Cash funds**|**TSB Trust Current account**|||**3,058**||**-**||**-**|| |||**TSB Business Instant Access acount**|||**20,787**||**-**||**-**|| ||||||**-**||**-**||**-**|| |||**_Total cash funds_**|||**23,845**||**-**||**-**|| ||**Agree balances with receipts and payments**
**account**|**_£2 error due to rounding_**|||**_Agreement_**
**_Error_**||||**_OK_**|| |||||||||||| ||||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**|| |||**Details**|||**to nearest £**||**to nearest £**||**to nearest £**|| ||**B2 Other monetary assets**|**Debtors:**|||**-**||**-**||**-**|| |||**A J Wakely & Son**|||**54**||**-**||**-**|| ||||||**-**||**-**||**-**|| |||||||||||| |||**Details**|||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|| ||**B3 Investment assets**||||||**-**||**-**|| |||**None**|||||**-**||**-**|| ||||||||**-**||**-**|| |||||||||||| |||**Details**|||**Fund to which**
**asset belongs:**
**Unrestricted**||**Cost (optional)**||**Current value**
**(optional)**|| ||**B4 Physical Assets retained for the**
**charity’s own use**|**Kitchen Fittings, Equipment and**
**Utensils**|||**753**||**-**||**-**|| |||**Hall Furniture, broadband equipment,**
**screen, LED lighting**|||**1884**||**-**||**-**|| |||**Cleaning & Sanitary Equipment**|||**214**||**-**||**-**|| |||**Outside Equipment**|||**29**||**-**||**-**|| |||**Play area Mural**|||**960**||**-**||**-**|| ||||||**Fund to which**
**liability relates**|||||| |||**Details**|||||**Amount due**
**(optional)**||**When due (optional)**|| ||**B5 Monetary Liabilities**|**Creditors:**|||**Unrestricted**||**-**|||| |||**HMRC PAYE**|||**267**||**-**|||| ||||||**-**||**-**|||| ||||||**-**||**-**|||| |||||||||||| ||**Signed by one or two trustees on behalf of all**
**the trustees**|Signature|||Print Name||||Date of approval|| ||||||**S BARTLETT**||||**14/09/2023**|| ||||||TRUSTEE|||||| |||||||||||| -1 CHARITY COMMISSION I FOR ENGL.IID Aiiri I,,:, Independent examinerfs report on the accounts Section A Independent Examiner's Report R•port to th• tru•tg•sl m•mb•rn of ST fvthRY'S CHURCH HOUSE HALL TRUST On a¢￿Un￿ fgr th• y••r 3111212022 Charfty no 111 inyl 1184940 8•t out on p•9•• CCXXR2 PAGES 14 AND CCXX R1 ACCOUNTS PAGES 1-2 I report lo Iru8teg$ on my examinilion of the accounls ol th• abov• chaTty1lhe Trust.) fgr yoar orthd ￿1.￿ k)é. R••ponslbllltSe• •nd As the tharty tru¥ts88 of Tru81, you are re8pon81ble lor preparatlon b••l• of f•POrt of Ihe a￿Ltnts in aCC￿dance vlth th8 requir8ments of tho Charrties Act 2011 Acf). I in mpècl of my examination of TN8t'8 acwJntB Corried OLrt undgr soth'on 145 of the 2011 Act and In carylno oul my examination. I have followed the applicgtr49 Direction8 given by 11)e Charrty Commi88 undar 88CtKJn 14515llbl of the Act. Indopendent I have CLMnplet•d my examination. I confimi Ih8t no material matters hav¢ •x*mln•rf• •tst•m•nt come to my attention in eonnédion wrth tttè examlnatlon vknlch gfve8 me cau88 to bellova that In, any mater nlKYJ r•¢ord$ wore not k•pt in a¢¢tyd•n¢o ••¢Oon 130 rf the Ad or the accoun18 do not accord wlth the 4cc4Junting r•cord8 I hove no concems •nd have comè acro88 rto other mattern in connècllon with the examination lo vthich attention Should te dravm in ord•r10 ènat4è proFér understanding of t￿ account8 to be reached. ' Pléasè d&lat& thè 4$0rfs In thè br8ckats Mthèy do not awy. S*n•d: 10110r2023 Il•m•: RUTh BAR&4RA HILDEGARD JENKINS R•l•v•nt prolM•lonal quallllc•llorf•l or body 111 •ny)." FCCA A Addr•M: 2 WARNE HILL BRIOPORT DORSET DT6 4AQ OCto￿r 2018 Section B Disclosure Only complate rf the axaminer n8eds to highlight matters of concem (see CC32. Independent examinab.on of ¢harty accounts: diftctton8 and gu￿1a￿￿ for examiners). Glve hern brlef d•tslls of any that tho examintrwi¥h?¥ to dlsclosfr. IER October 2018