## **Trustees’ Annual Report for the period** **From: 19[th] August 2019 to 31[st] December 2020 Charity name: St Mary’s Church House Hall Trust (CIO)** _Prior to 19[th] August 2019 - St Mary’s Church Hall Trust (unregistered, founded in 1919)_ **Charity registration number: 1184940** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provision of a Community and Church Hall for
use of inhabitants of Bridport without
distinction of political, religious or other
opinions including for meetings, lectures and
classes and for other forms of recreation and
leisure time occupation with the object of
improving the condition of life
for the
said inhabitants.
The hall was originally founded in 1925 by
worthies of the adjacent St Mary’s Church but
is now independent of that body.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To manage via St Mary’s Church House Hall
Management Committee the day-to-day
letting of the hall, its cleaning, insurance,
services, repairs and maintenance on a non-
profit making basis, for the benefit of user
groups from the local community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have
complied with their duty to have due regard
to the commission's public benefit guidance
when exercising any powers or duties to
which the guidance is relevant.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |||| |Achievements against
objectives set|Para 1.41|The trust has continued to meet its aims, as
far as been possible in view of the
pandemic, of providing a well-subscribed
facility for inhabitants of the town and
surrounding areas.| |Performance of fundraising
activities against objectives
set|Para 1.41|All the trusts funds are raised by hall lets and
income levels were well sustained until
pandemic shutdown(s). The estimated daily
session usage under normal conditions was
in the region of 60 to 65 % of a realistic
maximum total.| |---|---|---| |Investment performance
against objectives|Para 1.41|The trust has no investments.| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|This period covers from 19/08/2019 (when
the prior unregistered trust was replaced by
this C.I.O.) until 31/12/2020.
Receipts were £12,726 and expenses
£20,076 in the period. (The high level of
expenses reflected the 16 months’ period
plus the fact that early in the pandemic the
opportunity was taken for some deep
cleaning and re-painting.)
The year-end holdings were £8,852, a
decrease of £7,351 over the sums passed on
from the prior unregistered trust.
For comparison, in normal years the old trust
had annual income and expenses both in the
range £14000 - £16,000, with reserves of
about £15,000.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|In normal times the (prior) Trust sought to
hold in the order of one year’s typical income
as contingency funds against any major
repair/replacement needs or unanticipated
drop in income. The CIO will follow the same
policy as far as possible in the future.| |Amount of reserves held|Para 1.22|On 31/12/2020: £8,852
The prior trust:
-
on 18/08/2019: £16,203
- on 31/12/2018: £14,775
- on 31/12/2017: £14,190| |Reasons for holding zero
reserves|Para 1.22|n/r| |Details of fund materially in
deficit|Para 1.24|n/r| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The main concern has been regarding the
long-term effect of Covid 19, the hall having
been closed since mid-March 2020 whenever
required by UK Gov. regulation. Return or
renewal of Hirers has depended very much
on Government guidelines and people’s
personal confidence. The committee has
done all it can to ensure the hall is managed
in a Covid-safe manner and has expended
considerable effort in 2021 to restore the level
of funds, from a wide variety of sources.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||St Mary’s Church House Hall Trust (CIO) was
registered in August 2019 and replaces the
unregistered St Mary’s Church Hall Trust
established by deed in in 1918.| |---|---|---| |Type of governing document|Para 1.25|Trust Deed| |How is the charity
constituted?|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The formal appointment of new individuals
as charity trustees shall be made by the
existing charity trustees. In selecting
individuals for appointment as charity
trustees, the charity trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
For historical reasons, St Mary’s Church,
South Street, Bridport, may at their
discretion appoint one of the CIO trustees,
being such as but not limited to the rector,
church warden or other individual associated
with the church.| ## **Reference and Administrative details** |Charity name|**St Mary’s Church House Hall Trust **(CIO)| |---|---| |Other names the charity
uses|**St Mary’s Church House Hall Management Committee**:
the charity is run on a day-to-day basis by the hall committee,
comprising a group of volunteers drawn from users of the hall
and operating to a constitution agreed with the Trustees. At
least one member of the Management Committee must be a
Trustee of the CIO.
**St Mary’s Church House Hall**: two bank accounts are
maintained under this name, on behalf of the CIO, by the
Management Committee.| |Registered charity number|1184940| |Charity’s principal address|The address of the Trust’s Community Hall is Church House
Hall, South Street, Bridport DT6 3NN.
The address for correspondence in connection with Charity
Commission/CIO matters is
MF Crook,
Chairman, St Mary’s Church House Hall Management
Committee, 14 Thread Mill Lane, Pymore, Bridport DT6 5QT| **Names of the charity trustees who manage the charity **** |

|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Stephen Bartlett|Chairman #|From 19thAugust 2019|Current trustees of the
CIO and also St Mary’s
Church – see box 3,
Structure, Governance
and Management as
above| ||Anthony John Nott|Inaugural trustee #|From 19thAugust 2019|| ||Simon Wakely|Inaugural trustee #|From 19thAugust 2019|| # Was also a long-term trustee of the prior unregistered St Mary’s Church Hall Trust ** Appointment of further trustees is pending **Corporate trustees** – names of the directors at the date the report was approved: **None** ## **Name of trustees holding title to property** belonging to the charity: The Trust owns no property but leases its Community Hall at a peppercorn rent from Magna Housing Association. Currently the lease with Magna is still in the name of the Trustees of the unregistered St Mary’s Church Hall Trust but action (long delayed by the pandemic) is in progress to transfer the lease and its registration at the Land Registry into the name of the CIO. The inaugural trustees of the CIO are the same as the long-term trustees of the unregistered St Mary’s Church Hall Trust. ## **Funds held as custodian trustees on behalf of others: None** ## **Exemptions from disclosure:** ## **None** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature**
**Full name**
**Position**
**Date**|| |---|---| ||**Stephen Bartlett**| ||Chairman of Trustees| ||| ||**25/10/2021**| ||
**Charity Name**

**St Mary's Church House Hall Trust**|
**Charity Name**

**St Mary's Church House Hall Trust**|
**Charity Name**

**St Mary's Church House Hall Trust**|
**Charity Name**

**St Mary's Church House Hall Trust**|
**Charity Name**

**St Mary's Church House Hall Trust**|
**Charity Name**

**St Mary's Church House Hall Trust**| |---|---|---|---|---|---|---| ||**For the period**
**from**||**19/08/2019**
Period start date|**To**
||| |||||||| |**Section A Receipts and payments**||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**10,546**
**1,896**
**122**
**-**
**161**
**-**
**-**
**-**
**12,725**
**-**
**-**
**-**
**12,725**
**1,379**
**971**
**480**
**1,117**
**4,922**
**860**
**8,900**
**784**
**496**
**104**
**63**
**20,076**
**-**
**-**
**-**
**20,076**||**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|| |**Hall hire receipts**|**10,546**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**10,546**
**1,896**
**122**
**-**
**161**
**-**
**-**
**-**
**12,725**|**9,413**| |**HMRC furlough receipts**|**1,896**|||**-**||**-**| |**Bank business account interest**|**122**|||**-**||**70**| |**Donations**|**-**|||**-**||**25**| |**PPL/PRS Licence refund**|**161**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**12,725**|||**-**||**9,508**| |||||||| |**A2 Asset and investment sales, (see table).**||||||| |**None**|**-**||**-**
**-**
**-**|**-**|**-**
**-**
**-**|**-**| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||| |**_Total receipts_**
**A3 Payments**||||||| ||||**-**|**-**|**12,725**|**9,508**| |||||||| |**Electricity**|**1,379**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**1,379**
**971**
**480**
**1,117**
**4,922**
**860**
**8,900**
**784**
**496**
**104**
**63**
**20,076**|**1,288**| |**Gas**|**971**|||**-**||| |**Water**|**480**|||**-**||**344**| |**Insurances**|**1,117**|||**-**||**36**| |**Repairs & maintenance**|**4,922**|||**-**||**2,303**| |**Renewals**|**860**|||**-**||| |**Cleaning: wages, cleaning materials**|**8,900**|||**-**||**3,558**| |**Cleaner's PAYE**|**784**|||**-**||**78**| |**PPL/PRS Licence subscriptionpayments**|**496**|||||**-**| |**Sundries**|**104**|||**-**||**473**| |**Uncleared cheque(hire rent refund)**|**63**|||**-**||**-**| |**_Sub total_ **|**20,076**|||**-**||**8,080**| |||||||| |**A4 Asset and investment purchases, (see**
**table)**||||||| |**None**|**-**||**-**
**-**
**-**|**-**|**-**
**-**
**-**|**-**| ||**-**|||**-**||**-**| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**-**|**20,076**|**8,080**| |||||||| ||**- 7,351**||**-**|
**-**|**- 7,351**|**1,428**| ||**-**|

|**-**
**-**|**-**|**-**
**16,203**|**-**| ||**16,203**|||**-**||**-**| ||**8,852**||**-**|
**-**|**8,852**|**1,428**| ## **NOTES:** _**(1) The CIO was established after discussion with the Charity Commission to replace an unregistered historical trust.**_ _**(2) Last year figures are those for the final 8 months of the historical trust and show the situation prior to the CIO.**_ _**(3) on page 2: The bank accounts are managed by the ongoing Hall Management Committee and were passed over to the CIO.**_ CCXX R1 accounts (SS) 25/10/2021 1 **NOTES** |**Section B Statement of assets**|**and liabilities at the end**|**of the period**|**of the period**|**NOTE**
**_Compare_**
**_Unrestricted_**
**_funds_**
**_18/08/2019_**
**to nearest £**
**4,670**
**(3)**
**-**
**11,533**
**_see p.1_**
**16,203**
**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**Current value**
**(optional)**
**1,176**
**911**
**334**
**44**
**When due**
**(optional)**
**-**
**-**
Date of
approval
**25/10/2021**| |---|---|---|---|---| |**Categories**
**B3 Investment assets**
**Signed by one or two trustees on behalf of all the**
**trustees**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Physical Assets retained for the**
**charity’s own use**
**B5 Monetary Liabilities**|**Hall Furniture**
Signature
**Rent refund due to hirer**
**Outside Equipment**
**Kitchen Fittings, Equipment and**
**Utensils**
**Cleaning & Sanitary Equipment**
**Details**
**TSB Current account**
**TSB Business Instant Access account**
**Details**
**Less uncleared cheque**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Hire rent due (late payment)**
**EDF Electricity refund due**
**PPL/PRS Licence refund due**
**Details**
**None**
**PAYE payment due to HMRC**
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted &**
**Endowment**
**funds**
**to nearest £**|| |||**1,260**|**-**
**-**
**-**|**4,670**| |||**- 63**||**-**| |||**7,655**||**11,533**| |||**8,852**|**-**|**16,203**| |||**OK**
**Unrestricted**
**funds**
**to nearest £**||| |||**366**||| |||**496**||| |||**302**||| |||**Fund to which**
**asset belongs**||| |||**-**||| |||**-**||| |||**Fund to which**
**asset belongs**||| |||**Unrestricted**||| |||||| |||||| |||||| |||||| |||**Fund to which**
**liability relates**||| |||**Unrestricted**||| |||**Unrestricted**||| |||||**25/10/2021**| CCXX R2 accounts (SS) 25/10/2021 2