# **SPECTRUM INC. LTD Trustees’ Annual Report** **From:** 1[st] June 2020 **To:** 31[st] May 2021 **Charity Name:** SPECTRUM INC. LTD **Charity Registration Number:** 1184920 **Company Registration Number** : 09594485 **Charity’s Principal Address** : 361 Barking Road Plaistow London E13 8EE ## **Trustees** Verna Francois Director Godfrey Jones Director Ian Jones Director Shikira Gordon Administrator Donnamarie Sharp Lloyd LaRose-Jones Company Secretary ## **Structure, Governance and Management** The organisation is a charitable company limited by guarantee, incorporated on 16th May 2015 and registered as a charity on 15[th] August 2019. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10. The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. 1 ## **Structure and Appointment of Management Committee** When a need has been identified to recruit a trustee, the Director will manage the process and panel. A Panel will include the Director and at least one other trustee together with one member of staff deemed appropriate by the trustees. Whenever a trustee departs, a skills audit of the board will be done. Efforts at recruiting a replacement will take account of the skills audit and of the skills being lost by the departure. Consideration must also be given to any specific roles or duties that the individual leaving the board was undertaking. Spectrum Inc. seeks to have: - At least 5 trustees on its board, 2 elected at AGMs and 3 co-opted by the board. - No one under 18 - No one serving a conviction - No one recently filed for bankruptcy No person other than a trustee retiring by rotation shall be appointed or reappointed a trustee at any general meeting unless: - He/she is recommended by the trustees; or - Not less than fourteen nor more than twenty-eight clear days before the date appointed for the meeting, notice executed by a member qualified to vote at the meeting has been given to the Charity of the intention to propose that person for appointment or reappointment stating the particulars which would, if he/she were so appointed or reappointed, be required to be included in the Charity's register of Charity's register of trustees - Membership must be approved at a Board meeting. - The powers of the Trustees are only limited by law, the articles and special resolution. - The powers are to be exercised in quorum (3 minimum). - Retiring Trustee may be re-elected if willing to act for a maximum of 3 consecutive terms unless it is resolved at a meeting not to fill the vacancy, or the reappointment is disapproved. - Spectrum Inc. Ltd seeks to ensure diversity in its board of trustees. However, at the point of selection we will not discriminate unfairly on any of the grounds listed in the Equal Opportunities Policy. Following the appointment of a new charity trustee, the board of trustees must ensure that: The details of a newly appointed charity trustee are entered in the Public Register of Charities as soon as possible. As Spectrum Inc. Ltd is a company, the details of the newly appointed charity trustee are provided to the Companies Registration Office. 2 ## **Public Benefit** Spectrum Inc Ltd trustees have complied with the regulations of the 2008 Act to have due regard to guidance published by the Charity Commission on public benefit. The trustees are aware of the guidance, and they have taken it into account when making decisions to which the guidance is relevant. ## **AIMS and OBJECTIVES** Spectrum Inc Ltd is a company limited by guarantee and has charity status. We provide mediation & therapeutic services to the destitute, Legal Aided, and personal clients in London and the surrounding Boroughs. We aim to: - To serve individuals and families from the most disadvantaged communities - To alleviate hardship and distress caused by the break-up of family and marriage relationships - To preserve and protect the health both mental and physical of children and adults involved therein - To provide assistance through conciliation for couples whose relationships appear to be breaking down and where such relationships have already broken down, in particular but not exclusively by operating a family mediation service including child inclusive mediation. - To Support families experiencing domestic violence, anxieties, separation and mental health challenges - To Work with those on the edge of care to prevent them from entering the care system. ## **MAIN ACTIVITIES** ## **Mediation** Assistance through mediation for couples, offering advice and help in the settlement of issues or potential differences over associated matters such as custody, child contact arrangements and financial matters relating to divorce and separation. - Mediation is offered in person, via telephone or zoom - Free half hour consultations 1 day per week - Emergency therapeutic service for those who have been registered with the charity - Where the clients are indigent, but one is entitled to legal aid, the other party is offered the service free of charge - Concession is made for those who had no recourse to public funds or on state benefit Offering information on legal rights or obligations. 3 ## **School Counselling** Therapeutic counselling is offered to students and teachers in schools and other educational institutions. - Provide therapy to local schools. Initially providing in-person counselling then transferred to online counselling because of schools being closed due to the Covid Pandemic. - Provide therapeutic counselling for teachers. ## **Bereavement Counselling** Bereavement counselling is offered for anyone who has suffered a loss. ## **Achievements and Performance** How Our Activities Deliver Public Benefit The 2020/21 financial year has been dominated by the Covid-19 pandemic which has had a significant impact on our clients and the organisation. We suspended some of our planned activities and have focused resources on providing practical support and advice to help our clients manage during the crisis, supporting the coordination of volunteering activity and have set up necessary systems to allow our staff to work from home wherever possible. All services were delivered with no additional resources. Our commitment remains to developing and improving our services solely to support the ongoing community, which we feel brings enormous benefits to some of the less affluent members of the communities we serve. ## **Mediation** Spectrum’s mediation practice had to quickly adapt in response to the COVID-19 crisis. Despite some initial concerns around privacy and security, online mediation became a necessity. Online mediation was very successful, and we were able to reach out to clients in the convenience of their own homes. This eliminated the need to travel and to be possibly exposed to the virus. The pandemic made it increased the difficult for couples who were already struggling. To be gathered in often smalls spaces for long periods exacerbate the fragile peace that existed resulting in the total breakdown of relationships. We saw the ending of many relationships some included domestic abuse, coercion, and violence. Child contact and visitations became more difficult and the need for child maintenance due to financial hardship increased, as a lot of people lost their jobs or were furloughed. Due to the pandemic we had to significantly reduce our child contact appointments. 4 ## Mediation Stats A total of 120 couples were seen during this period, receiving approximately 3-4 sessions each. Ethnicity was diverse and reflected the population of the area. The presenting issues were: **----- Start of picture text -----**
MEDIATION PRESENTING ISSUES
6% 4% Child contact arrangements
10% only
Child contact & Financials
Child contact grandparents
80%
Special guardianship
**----- End of picture text -----**
## **School Counselling** The covid-19 pandemic presented many challenges to the students, educators, and parents. Children already coping with mental health conditions were especially vulnerable to the changes. The impact on young people has been considerable with long periods not in school. Our counsellors played a critical role in supporting the students through their anxiety/panic, uncertainty, grief, insecurities, depression, and the trauma they faced because of the global pandemic. Care was taken to work a lot smarter and keep waiting times for counselling down as low as possible. The length of time we could spend with each student was reduced to accommodate the growing numbers. Most of the student counselling was conducted online. ## Counselling Stats A total of 9 teachers received counselling. Approximately 6 – 8 sessions were offered to each, but this varied with presenting issues. 5 **----- Start of picture text -----**
COUNSELLING - TEACHERS
13%
17%
19% 8%
11%
32%
Bereavement Anxiety Relationship concerns
Suicidal ideations Complex traumas Combination of issues
**----- End of picture text -----**
A total of 83 students received counselling during this period. The students were made up of 56 females and 27 males. **----- Start of picture text -----**
COUNSELLING - STUDENTS
Grief
Social
Pressures
Anxiety
Depression
**----- End of picture text -----**
We anticipate the need for more counselling in the coming year and we are hoping to recruit additional counsellors to meet the need. Free Counselling Sessions Presently 12 hours is allocated to free counselling per week. During this period, we see approximately 8 clients. 6 We are in the process of applying for funding/grants to expand this service to include a telephone helpline in the near future a service we found to be of great need and a lifeline for many, some literally. ## **Financial Review** The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of Spectrum Inc. and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Annual Accounts attached. All our 2020 plans as we moved in to 2021 continued to be dramatically impacted by the corona virus. Despite not being able to secure any public funding, we have been able to keep the organisation afloat with the help of well-intended individuals. ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** |**Signature(s)**
**Full name(s)**
**Position (for example**
**Secretary, Chair, etc)**
**Date**|**L LaRose-Jones**|V Francois| |---|---|---| ||Lloyd LaRose-Jones|Verna Francois| ||
Company Secretary|Director| ||28thMarch 2022|| ||28thMarch 2022|| 7 Registered number 09594485 ## **Charity Number: 1184920** Spectrum Inc. Ltd. ## Accounts 31 May 2021 (Private company limited by guarantee without share capital) ## **Spectrum Inc. Ltd. Report and accounts Contents** ||**Page**| |---|---| |Company information|1| |Accountants' report|2| |Profit and loss account|3| |Balance sheet|4| |The following pages do not form part of the statutory accounts:|| |Trading profit and loss account and balance sheet summaries|5-6| ## **Spectrum Inc. Ltd. Company Information** ## **Directors** Verna Marcia Gordon Godfrey Jones Ian Paul Jones ## **Secretary** Lloyd La-Rose Jones ## **Accountants** G C Forest & Co 190 Billet Road London E17 5DX ## **Bankers** Unity Trust Bank Plc 9 Brindley Place Birmingham B1 2HB ## **Registered office** Second Floor 361 Barking Road London E13 8EE **Registered number** 09594485 1 ## **Spectrum Inc. Ltd.** ## **Report to the directors on the preparation of the unaudited statutory accounts of Spectrum Inc. Ltd. for the year ended 31 May 2021** In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of Spectrum Inc. Ltd. for the year ended 31 May 2021 which comprise of the Profit and Loss Account and the Balance Sheet from the company’s accounting records and from information and explanations you have given us. As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at http://rulebook.accaglobal.com/ It is your duty to ensure that Spectrum Inc. Ltd. has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and profit of Spectrum Inc. Ltd.. You consider that Spectrum Inc. Ltd. is exempt from the statutory audit requirement for the year. We have not been instructed to carry out an audit or a review of the accounts of Spectrum Inc. Ltd.. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts. G C Forest & Co Chartered Certified Accountants 190 Billet Road London E17 5DX 29 March 2022 2 ## **Spectrum Inc. Ltd. Profit and Loss Account for the year ended 31 May 2021** |**Turnover**
Staff costs
Other charges
**Profit/(Deficit) on ordinary activities before taxation**
**Profit/(Deficit) for the financial year**|**2021**
**£**
66,649
(23,472)
(41,771)
1,406
1,406|**2020**
**£**
74,165
(16,641)
(55,306)
2,218
2,218| |---|---|---| 3 ## **Spectrum Inc. Ltd. Registered number: 09594485 Balance Sheet as at 31 May 2021** |Current assets
Creditors: amounts falling due within one
year
Net current liabilities
Total assets less current liabilities
Accruals and deferred income
**Net liabilities**
**Reserves**
Average number of employees|**2021**
**£**
8,109
(10,160)
(2,051)
(2,051)
(1,540)
(3,591)
(3,591)
**Number**
2|**2020**
**£**
9,655
(10,126)
(471)
(471)
(4,526)
(4,997)
(4,997)
**Number**
1| |---|---|---| The company is a private company limited by shares and incorporated in England. Its registered office is Second Floor, 361 Barking Road, London, E13 8EE. The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006. The member has not required the company to obtain an audit in accordance with section 476 of the Act. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. The accounts have been prepared in accordance with the micro entity provisions of the Companies Act 2006 and FRS 105, The Financial Reporting Standard applicable to the Micro-entities Regime. The accounts have been delivered in accordance with the provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies. Verna Marcia Gordon Director Approved by the board on 29 March 2022 4 ## **Spectrum Inc. Ltd.** ## **Detailed profit and loss account items for the year ended 31 May 2021** _This schedule does not form part of the statutory accounts_ |**Sales**
Sales
**Staff costs**
Wages and salaries
Directors' salaries
Pensions
Staff training and welfare
**Other charges**
Premises costs:
Rent
Rates
Light and heat
Cleaning
General administrative expenses:
Postage
Stationery and printing
Computer expenses
Credit card charges
Motor expenses
Travel and subsistence
Subscriptions
Bank charges
Insurance
Repairs and maintenance
Sundry expenses
Legal and professional costs:
Accountancy fees
Solicitors fees
Consultancy fees
Other legal and professional
Other
Supervisors
Other direct costs|**2021**
**£**
66,649
21,665
1,667
69
71
23,472
6,250
3,187
824
1,600
11,861
9
101
15
960
2,443
5,926
308
103
1,188
756
40
11,849
1,773
-
12,806
1,416
15,995
1,435
631
2,066
41,771|**2020**
**£**
74,165
10,991
5,620
-
30
16,641
14,400
5,208
2,283
-
21,891
9
97
1,633
643
2,691
5,779
360
285
1,849
1,056
40
14,442
1,610
35
15,745
983
18,373
600
-
600
55,306| |---|---|---| 5 ## **Spectrum Inc. Ltd. Detailed balance sheet items as at 31 May 2021** _This schedule does not form part of the statutory accounts and should NOT be sent to HMRC_ |**Current assets**
Trade debtors
Cash at bank and in hand
**Creditors: amounts falling due within one year**
Trade creditors
Other taxes and social security costs
Other creditors
**Accruals and deferred income**
Accruals
**Capital and reserves**
Profit and loss account
**Profit and loss account**
Brought forward
Profit|**2021**
**£**
2,660
5,449
8,109
2,130
7,000
1,030
10,160
1,540
(3,591)
(4,997)
1,406
(3,591)|**2020**
**£**
4,240
5,415
9,655
2,704
3,817
3,605
10,126
4,526
(4,997)
(7,215)
2,218
(4,997)| |---|---|---| 6 Registered number 09594485 ## **Charity Number: 1184920** Spectrum Inc. Ltd. ## Accounts 31 May 2021 (Private company limited by guarantee without share capital) ## **Spectrum Inc. Ltd. Report and accounts Contents** ||**Page**| |---|---| |Company information|1| |Accountants' report|2| |Profit and loss account|3| |Balance sheet|4| |The following pages do not form part of the statutory accounts:|| |Trading profit and loss account and balance sheet summaries|5-6| ## **Spectrum Inc. Ltd. Company Information** ## **Directors** Verna Marcia Gordon Godfrey Jones Ian Paul Jones ## **Secretary** Lloyd La-Rose Jones ## **Accountants** G C Forest & Co 190 Billet Road London E17 5DX ## **Bankers** Unity Trust Bank Plc 9 Brindley Place Birmingham B1 2HB ## **Registered office** Second Floor 361 Barking Road London E13 8EE **Registered number** 09594485 1 ## **Spectrum Inc. Ltd.** ## **Report to the directors on the preparation of the unaudited statutory accounts of Spectrum Inc. Ltd. for the year ended 31 May 2021** In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of Spectrum Inc. Ltd. for the year ended 31 May 2021 which comprise of the Profit and Loss Account and the Balance Sheet from the company’s accounting records and from information and explanations you have given us. As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at http://rulebook.accaglobal.com/ It is your duty to ensure that Spectrum Inc. Ltd. has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and profit of Spectrum Inc. Ltd.. You consider that Spectrum Inc. Ltd. is exempt from the statutory audit requirement for the year. We have not been instructed to carry out an audit or a review of the accounts of Spectrum Inc. Ltd.. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts. G C Forest & Co Chartered Certified Accountants 190 Billet Road London E17 5DX 29 March 2022 2 ## **Spectrum Inc. Ltd. Profit and Loss Account for the year ended 31 May 2021** |**Turnover**
Staff costs
Other charges
**Profit/(Deficit) on ordinary activities before taxation**
**Profit/(Deficit) for the financial year**|**2021**
**£**
66,649
(23,472)
(41,771)
1,406
1,406|**2020**
**£**
74,165
(16,641)
(55,306)
2,218
2,218| |---|---|---| 3 ## **Spectrum Inc. Ltd. Registered number: 09594485 Balance Sheet as at 31 May 2021** |Current assets
Creditors: amounts falling due within one
year
Net current liabilities
Total assets less current liabilities
Accruals and deferred income
**Net liabilities**
**Reserves**
Average number of employees|**2021**
**£**
8,109
(10,160)
(2,051)
(2,051)
(1,540)
(3,591)
(3,591)
**Number**
2|**2020**
**£**
9,655
(10,126)
(471)
(471)
(4,526)
(4,997)
(4,997)
**Number**
1| |---|---|---| The company is a private company limited by shares and incorporated in England. Its registered office is Second Floor, 361 Barking Road, London, E13 8EE. The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006. The member has not required the company to obtain an audit in accordance with section 476 of the Act. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. The accounts have been prepared in accordance with the micro entity provisions of the Companies Act 2006 and FRS 105, The Financial Reporting Standard applicable to the Micro-entities Regime. The accounts have been delivered in accordance with the provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies. Verna Marcia Gordon Director Approved by the board on 29 March 2022 4 ## **Spectrum Inc. Ltd.** ## **Detailed profit and loss account items for the year ended 31 May 2021** _This schedule does not form part of the statutory accounts_ |**Sales**
Sales
**Staff costs**
Wages and salaries
Directors' salaries
Pensions
Staff training and welfare
**Other charges**
Premises costs:
Rent
Rates
Light and heat
Cleaning
General administrative expenses:
Postage
Stationery and printing
Computer expenses
Credit card charges
Motor expenses
Travel and subsistence
Subscriptions
Bank charges
Insurance
Repairs and maintenance
Sundry expenses
Legal and professional costs:
Accountancy fees
Solicitors fees
Consultancy fees
Other legal and professional
Other
Supervisors
Other direct costs|**2021**
**£**
66,649
21,665
1,667
69
71
23,472
6,250
3,187
824
1,600
11,861
9
101
15
960
2,443
5,926
308
103
1,188
756
40
11,849
1,773
-
12,806
1,416
15,995
1,435
631
2,066
41,771|**2020**
**£**
74,165
10,991
5,620
-
30
16,641
14,400
5,208
2,283
-
21,891
9
97
1,633
643
2,691
5,779
360
285
1,849
1,056
40
14,442
1,610
35
15,745
983
18,373
600
-
600
55,306| |---|---|---| 5 ## **Spectrum Inc. Ltd. Detailed balance sheet items as at 31 May 2021** _This schedule does not form part of the statutory accounts and should NOT be sent to HMRC_ |**Current assets**
Trade debtors
Cash at bank and in hand
**Creditors: amounts falling due within one year**
Trade creditors
Other taxes and social security costs
Other creditors
**Accruals and deferred income**
Accruals
**Capital and reserves**
Profit and loss account
**Profit and loss account**
Brought forward
Profit|**2021**
**£**
2,660
5,449
8,109
2,130
7,000
1,030
10,160
1,540
(3,591)
(4,997)
1,406
(3,591)|**2020**
**£**
4,240
5,415
9,655
2,704
3,817
3,605
10,126
4,526
(4,997)
(7,215)
2,218
(4,997)| |---|---|---| 6