**REGISTERED CHARITY NUMBER: 1184886** ## **OLD RUTLISHIANS ASSOCIATION** ## **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31 MARCH 2022** Hartley Fowler LLP Chartered Accountants 4th Floor Tuition House 27-37 St George's Road Wimbledon London SW19 4EU **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **CONTENTS** **REFERENCE AND ADMINISTRATION DETAILS .................................................................................................................3 REPORT OF THE TRUSTEES .............................................................................................................................................4 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OLD RUTLISHIANS ASSOCIATION ...................................... 12 STATEMENT OF FINANCIAL ACTIVITIES ........................................................................................................................ 13 STATEMENT OF FINANCIAL POSITION .......................................................................................................................... 14 STATEMENT OF CASH FLOWS ...................................................................................................................................... 15 NOTES TO THE FINANCIAL STATEMENTS ...................................................................................................................... 16 DETAILED STATEMENT OF FINANCIAL ACTIVITIES ........................................................................................................ 21** **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **REFERENCE AND ADMINISTRATION DETAILS** |**Registered name:**|Old Rutlishians Association| |---|---| |**Trustees:**|N D Caton| ||P J Cecil| ||D P Doerr| ||Z Dowdall (resigned 15 October 2021)| ||S El-Jouzi| ||G Lennard (resigned 27 April 2021)| ||S D F Hunt| ||S R S Mills| ||J M Oakes| ||S M Payne| ||A A Pfeiffer (resigned 27 April 2021)| ||M C P Stallard| ||L K Trevelyan| ||K C Wilde| |**Principal address:**|The Clubhouse| ||Sports Ground| ||Poplar Road| ||Merton Park| ||London| ||SW19 3JS| |**Registered Charity number:**|1184886| |**Independent examiner:**|Hartley Fowler LLP| ||Chartered Accountants| ||4th Floor Tuition House| ||27-37 St George's Road| ||Wimbledon| ||London| ||SW19 4EU| |**Bankers:**|Barclays Bank UK PLC| ||8 Alexandra Road,| ||Wimbledon| ||SW19 7JZ| 3 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **REPORT OF THE TRUSTEES** The Trustees present their report for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **2. Structure, governance, and management** ## **i. Governing document** Old Rutlishians Association (the Club) is registered as a Charitable Incorporated Organisation (CIO) in England & Wales with the Charity Commission with charity number 1184886. The CIO is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. The governing document of the CIO is the Constitution dated 13 August 2019. The ClO commenced operations as a sports club on 1 April 2020. The CIO is run by the Board of Trustees (the Board), whose appointment is authorised by members at the annual general meeting (AGM). ## **ii. Objectives and aims** The objects of the Club are the promotion of community participation in healthy recreation in particular by the provision of facilities for the playing of sport for the benefit of: - the local community in the London Borough of Merton and surrounding areas in South West London - the former and present pupils of Rutlish School and their families; and - employees and volunteers associated with Rutlish School and their families. "Sport" means sports or games which promote health by involving physical or mental skill or exertion including but not limited to rugby, football and cricket. ## **iii. Public benefit** The Board confirms it has complied with the duty outlined in Part 2 of the Charities Act 2011 to have regard to guidance on public benefit published by the Charity Commission when exercising any powers or duties to which the guidance is relevant. ## **iv. Recruitment and appointment of new trustees** New trustees are recruited to the Board based on skills and experience following an open recruitment process. New trustees are required by the CIO constitution to be elected by members at the next AGM. In addition, one-third of Board members are required to stand down and offer themselves for re-election at the AGM. The Board has appointed new trustees over the year to strengthen its’ position and will continue this stance in future years. ## **v. Organisational structure and decision making** Under the CIO constitution, the Board are ultimately responsible for all aspects of governance; for ensuring the aims of the Club are upheld, overseeing strategy; safeguarding the Club’s assets; development and ensuring the Club is sustainable. The day-to-day management of the Club is devolved to sub-committees of the Board as set out below and to the staff employed. - Organisation & development - Finance, Operations & House - Grounds & Sport - Health & Safety - Community Engagement The Club has 100% ownership of a trading subsidiary company Old Rutlishians Trading Limited (ORTL). This subsidiary company is registered with Companies House, company number 12297224. During the year, the Club employed a part-time Club Administrator, and a part-time Bar Manager, who worked exclusively for the Club's trading subsidiary company, ORTL. In addition, sessional bar staff were employed to assist with ORTL. 4 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **REPORT OF THE TRUSTEES CONTINUED** ## **2. Structure, governance and management continued** ## **vi. President and Chair** The Board continues to be chaired by Kevin Wilde. The Board continues the traditions of the Club by appointing a President each year. Gary Forge was appointed as President by the Trustees in 2021, replacing Peter Day. The potential candidate for President for 2022/2023 is currently under evaluation and will be approached with appointment at the AGM. ## **3. Review of the Club for the year** ## **3.1 Membership** Membership of the Club is open to individuals over the age of 18 years old and is open to anyone regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. At 31 March 2022 the Club had 1,642 (2021: 1,847) adult members in the categories shown below. |**Adult membership**|**2022**|2021| |---|---|---| |Adult player 18-21|**27**|34| |Adult player 22+|**126**|95| |Ex Officio|**4**|41| |Honorary|**13**|12| |Lifetime|**803**|834| |Adult|**569**|736| |Social|**100**|95| |**Total**|**1,642**|1,847| The majority of adult membership are parents of junior players, of which there were 891 (2021: 762) registered as at 31 March 2022. ||||**2022**|||2021| |---|---|---|---|---|---|---| |**Junior membership**|**Boys **|**Girls**|**Total**|Boys|Girls|Total| |Football|**89**|**14**|**103**|80|-|80| |Rugby|**467**|**65**|**532**|356|49|405| |Cricket|**224**|**32**|**256**|208|69|277| |**Total**|**780**|**111**|**891**|644|118|762| ## **3.2 Charitable activities** ## **i. Overview** The COVID-19 pandemic continued to impact our operations in the year to 31 March 2022. Throughout the year, the clubhouse and sports sections have had to adapt to several changing pandemic restrictions, in what was a very stop-start year. With the easing of pandemic lock down restrictions, we continue to return to more normal activities and special mentions go out to (i) our staff, for enabling the clubhouse to stay open in a ‘COVID-safe’ way, (ii) our volunteers, who have continued to provide assistance in maintaining the clubhouse and grounds throughout the year, at a time when the clubhouse has seen significant infrastructure improvements, and (iii) all within the sports sections, including coaches and all those involved in their administration, that ensured we continued to offer sporting activities for our members during challenging times. Separately, several our members continue to support the foodbank activities of the Dons Local Action Group, launched at the start of the pandemic, aiding the wider local community. Reports from each of our sporting sections are included in 3.2ii to 3.2v. 5 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **REPORT OF THE TRUSTEES CONTINUED** ## **3.2 Charitable activities continued** ## **ii. Junior Cricket** The Junior Cricket section continues to provide the opportunity for children aged 5 to 16 to play cricket. In 2022/2023 we will be looking to maintain our membership at around 420 children with a potential expansion of our Girls section and our provision of the England Cricket Bard (ECB) All Stars program. Financially we will be aiming to continue to make profits that will be used, in the short term, to construct a new storage unit by the existing nets and, in the long term, to be utilised in 3 to 4 years, to refurbish the surfaces and netting in the artificial nets. We are not planning any increase in our main income streams and have maintained membership subscriptions at the 2021/2022 rates. Our main remaining income streams, such as the additional academies, camps, and indoor training, are subject to variation caused by both demand and weather but are expected to stay approximately the same. Should activities continue along a more normal path and be unaffected by the any further COVID-19 restrictions, we anticipate an increase in fundraising activities and events to bring in additional funds. The main risk is that a return to lockdown or another surge in the pandemic would affect our membership like that seen in 2021/2022. We can mitigate that by reducing expenditure where possible and relying on existing cash reserves. The section has made a profit for the year of £13,765 (2021: £6,892 loss excluding £24,541 of reserves transferred from the unincorporated association) and has reserves of £31,414 (2021: £17,649). ## **iii. Senior Cricket** The adult Cricket section provides friendly and competitive league Cricket for all abilities and ages - if they are good enough, they are old enough. We promote youth together with a mix of experienced players. In 2022 we will be looking to continue to work towards a One Club scenario working even more closely with the Junior Cricket section. Our First team recently secured promotion to Division 2 of The Surrey Championship and indeed all our league and friendly teams reflect our focus on promoting youth. Together with the Junior section we will look to secure an overseas player next season 2023-2024 to assist with coaching and player development at all levels. There will be a rejuvenated focus on renewing previous sponsorship arrangements to assist cash flow and cash reserves. Additionally new sponsors will be targeted. Fund raising will be conducted both weekly and throughout the season. COVID-19 adversely affected the adult section financial performance and position quite severely over the last 2 years. Lack of match fees as seasons were shorter, tea revenue and usual match day fund raising activities and sponsorship payments are just some of the ways the pandemic affected our revenue. Moving forward we expect to at worse break even. We reinvest in the section for the betterment of One Club – ORCC. Subscriptions including ORA fee are £128 for an adult member. Threats to the adult section implementing its plans are of course further pandemic restrictions. We are keen to be One Club in all aspects and will continue to assist where possible with junior training and continue to ably transition juniors with a keen interest to play adult cricket into our league and friendly teams on a Saturday and Sunday. The section has made a loss for the year of £3,792 (2021: £777 loss excluding £7,616 of reserves transferred from the unincorporated association) and has reserves of £3,047. (2021: £6,839). ## **iv. Junior Football** In 2021/2022 we managed 10 teams, in the following age groups: U9, U10 x2, U11 x2, U12 x3, U13 and U15. We play in the Surrey Youth League and Surrey County Women & Girls League on Sundays, and we also have a team representing us in the Epsom and Ewell Youth Football League which plays on Saturdays. This year saw the introduction of a new U11 Saturday team and a thriving girls’ team, which we hope to expand to two teams’ next season. We have 129 boy and girls who train weekly. This is a 50% increase in players from previous season through squad expansion. We currently play most 7 & 9 a-side games at Hillcross School. The new Saturday team currently plays at Rutlish School and the 11 a side teams play their home games at the grounds at the Old Ruts. We have had a successful season on the pitch making two county cup finals and have been competitive in all leagues that we have played. Due to lack of play in 2020/2021 because of COVID-19 existing players were offered either a partial subs refund or a discount on 2021/22. Subscriptions in 2021/2022 were £160 for existing members and £190 for new members. Subscriptions are kept to an absolute minimum to enable youth football to be accessible to as many players as possible. 6 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **REPORT OF THE TRUSTEES CONTINUED** ## **3.2 Charitable activities continued** ## **iv. Junior Football continued** Again, this year, old football kits were sent to Kenya which was facilitated through the Rugby section. A “Soccer Saturday” initiative has also been successfully trialled which aims to introduce 4 to 7 years olds to football. This is run independently from the youth section; however, it is hoped that this will be a direct feed into the section in the coming years. Sadly, one team has folded due to the manager moving on and no-one stepping forward to take on the team. Not all players are leaving with some moving to another team at the club which requires a larger squad next season. Next year we hope to expand our teams further with the addition of three new teams, one of which being an additional girls’ teams. We are always looking for more volunteers, parents, and coaches to help run the section. We have had two of our committee move on this year, however both roles have been filled ahead of next season. A big thank you to these committee members for all their tireless work over the last few years. The section has made a profit for the year of £8,213 (2021: £8,058 profit excluding £7,428 of reserves transferred from the unincorporated association) and has reserves of £25,042 (2021: £16,829). ## **iv. Senior Football** The major highlight for the Senior Football Section in the 2021/2022 Season saw the addition of 2 new teams, which organically lead to an increase of playing members, who’s ages now range between 16 and 63. The additional teams are a new Sunday XI, plus a walking football team for the over 50’s, both of whom played regular fixtures alongside the 4 established Saturday XIs. England Football Accredited status replaced our Football Association Charter Standard during the Season, and we also became an affiliated member of the Walking Football Association (WFA), the governing body for walking football in England. A total of 120 fixtures were played during the Season, which was an increase of 35 on the previous campaign. Weather permitting, weekly training sessions were regularly held with between 20 and 40 participants. Additionally, the walking football team are now holding frequent Saturday morning sessions at Goals in Tolworth, which are presently scheduled until December 2022.Our plan is to continue expanding our walking football offering year on year, as we aim to attract more over 50, 60, plus 70-year-old participants. The section has made a profit for the year of £3,755 (2021: £1,562 loss excluding £9.665 of reserves transferred from the unincorporated association) and has reserves of £10,515 (2021: £6,760). ## **v. Rugby** The Rugby section have had an outstanding year across the board following on from the pandemic with a significant growth in Junior and Kids First members as players returned to the game and a return to 3 regular Senior teams on a Saturday – we are the only Club in the Surrey leagues to have actually added a Senior XV over the last couple of years, a real testament to the positive atmosphere created by the coaches and managers and our constant efforts to keep in touch with our younger players as they leave the area to go to University or start work. Each side has been promoted from its current league and all are in their end of season Cup Finals! The growth in our girls’ section has also been a real joy to see with squads now playing and competing hard at all age groups (U11, U13, U15 and U18) and we hope to continue to build on that and make Old Ruts the place to be for girls’ rugby - huge respect to all the coaches and volunteers who have made this happen. Our Rug Ruts, Kids First, Juniors and Colts have also all had great seasons with the end of season tour to Brean Sands the most popular ever. We have over 100 volunteers tuning out every Sunday to coach, manage, offer First Aid and run the BBQ and we are sure this will continue for the future. With significant reserves from previous years, several decisions were made which impacted the financial situation particularly prepaying 2 years in advance for Liberty School hire, continuing to hire out the 4G pitch at The Hub for mid-week training, keeping subs the cheapest in the area and continuing to pay for Festivals from membership fees. We will be reviewing some of these over the summer break to ensure next season reverts to break even. The section has made a loss for the year of £29,100 (2021: £9,553 profit excluding £56,310 of reserves transferred from the unincorporated association) and has reserves of £36,763 (2021: £65,863). 7 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **REPORT OF THE TRUSTEES CONTINUED** ## **3.2 Charitable activities continued** ## **vi. Trading activities** The trading subsidiary company contributed £81,484 (2021: £36,420) towards the Club's running costs, an increase on prior year as the COVID-19 restrictions were eased. The net profit of £33,467 (2021: £7,284) has been donated to the Club. Trading income can be summarised as follows: |Trading income can be summarised as follows:||| |---|---|---| ||**2022**|2021| ||**£**|£| |Income from bar operations|**351,662**|93,262| |Sponsorship|**-**|18,800| |**Total income**|**351,662**|112,062| |Bar expenditure|**(268,701)**|(102,250)| |Administration costs and depreciation|**(4,109)**|(4,966)| |**Total expenses**|**(272,810)**|(107,216)| |Coronavirus Job Retention Schemegrants|**2,632**|31,574| |**Contribution to Club running costs**|**81,484**|36,420| |Rights & usage feepayable to Club|**(48,017)**|(29,136)| |**Surplus transferrable to Club**|**33,467**|7,284| ## **3.3. Fund raising activities** ## **i. Grants** The Club benefitted from the below grants during the year. Grants received were higher in 2021 as these grants related predominantly to the COVID-19 pandemic and were not repeated in 2021. |predominantly to the COVID-19 pandemic and were not repeated in 2021.||| |---|---|---| ||**2022**|2021| ||**£**|£| |Coronavirus Job Retention Scheme grants|**5,677**|57,693| |UK Government support grants for the hospitality sector|**16,000**|40,286| |RFU Winter Survival Fund|**-**|33,897| |The Football Foundation|**-**|3,427| |England & Wales Cricket Trust|**-**|3,000| |Surrey Rugby|**2,040**|2,000| |Other grants|**-**|500| |Less Coronavirus Job Retention Schemegrants transferred to tradingsubsidiary|**(2,632)**|(31,574)| |**Total**|**21,085**|109,229| ## **ii. Donations** The Club received £16,262 (2021: £30,817) of donations during the year as follows: |The Club received £16,262 (2021: £30,817) of donations during the year as|follows:|| |---|---|---| ||**2022**|2021| ||**£**|£| |Member donations|**8,242**|3,792| |COVID-19 Emergency Fundraising Appeal|**-**|21,000| |Vice Presidents donations|**8,020**|6,025| |**Total**|**16,262**|30,817| The Board is very grateful for the generosity of our members. 8 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **REPORT OF THE TRUSTEES CONTINUED** ## **3.4. Working with volunteers** Volunteers play a huge part in the running of the Club. Each section has an army of willing helpers that provide assistance in the following areas: - Sports training - Supervision - Safeguarding - Professional sport association liaison - Third party sport club liaison - Grounds preparation - Administration - Financial accounting - Food preparation - Marketing & communication - Community liaison These are but a few of the many tasks undertaken by the volunteers that make the Club so successful, and as such the Board would like to extend their heartfelt gratitude for their huge efforts. ## **4. Financial review** ## **4.1 Financial performance and position** The financial activity results of the Club for the year ended 31 March 2022 is shown in the statement of financial activities on page 13 with the financial position at 31 March 2022 shown in the statement of financial position on page 14 and the statement of cash flows on page 15. Net income for the year was £50,831 (2021: £108,206 excluding £258,515 of reserves transferred from the unincorporated association). The Club benefitted from several COVID-19 related grants and fundraising in 2021 which were not repeated in 2022, however with the easing of COVID-19 lockdown restrictions the Club has been able to resume normal activities. The Club has seen an increase in sporting activities and therefore increased revenue and increased usage of the Club bar with higher profits from the trading subsidiary. Total funds of £417,552 (2021: £366,721) are further outlined with the reserves policy in section 4.3. ## **4.2 Investment policy and objectives** The Club does not currently have investments. Where there is surplus cash, this is held in an interest-bearing deposit account, to be readily available where necessary. ## **4.3 Reserves policy** The Board believes that an amount of £100,000 - £120,000 should be set aside for general reserves, representing approximately 4 months' operating costs. The £50,000 designated in 2021 specifically for addressing the risks associated with the ageing clubhouse infrastructure, including plumbing, electrical wiring, potential subsidence, and roofing was fully utilised during the year. The purchases were capitalised as fixed assets, see note 9 of the financial statements. A further £106,781 (2021: £113,940) is held in bank accounts and other assets of sporting sections, representing accumulated surpluses, and this has been specifically designated for the sporting operating activities and reinvestment in sporting facilities. 9 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **REPORT OF THE TRUSTEES CONTINUED** ## **4. Financial review continued** ## **4.3 Reserves policy continued** A summary of the reserves as at 31 March 2022 is as follows: |A summary of the reserves as at 31 March 2022 is as follows:||| |---|---|---| ||**2022**|2021| ||**£**|£| |Total funds|**417,552**|366,721| |Less: funds designated to sportingsections|**(106,781)**|(113,940)| |General funds|**310,771**|252,781| |Less: funds allocated for future building repairs|**-**|(50,000)| |Less: funds held as tangible fixed assets|**(143,214)**|(95,168)| |**Freely available reserves**|**167,557**|107,613| The Board is satisfied that the Club's assets in each fund are available and adequate to fulfil its obligations in respect of each fund. ## **4.4 Custodian trusteeship** There were no assets held as custodian trustee during 2022 or 2021. ## **5. Principal risks and uncertainties** The Board manages and monitors material risks facing the Club, and this is reflected in the conservative reserves policy adopted. These risks are reviewed at least annually, with ongoing actions in place to manage significant risks through the sub-committee structure. A register of significant risks is maintained and reviewed by the Board. The material risks include: |The material risks include:|| |---|---| |**Type **|**Description**| |Safeguarding|Risks arising out of hazards to staff, volunteers, or those the Club works with to experience harm or| ||abuse| |Health & Safety|Risks arising out of the hazards that can lead to the harm, injury, death, or illness to staff,| ||volunteers, or others| |Data protection|Risks arising out of the processing of personal data| |IT Incident|Risks arising from the loss of key systems| |Property failure|Risks arising from an ageing clubhouse facility that requires upgrade and renovation.| |Compliance|Risks arising from the non-compliance with regulations such as licensing, HMRC or Charity| ||Commission rules and regulations| |Governance & Leadership|Risks arising from the failure to follow Club's objects and serve the community| |Commercial|Risks arising from losing a small number of significant property rental contracts or loss of bar| ||trading license| 10 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **REPORT OF THE TRUSTEES CONTINUED** ## **6. Future outlook** After successfully negotiating COVID-19, the Club has emerged from the pandemic in robust shape. Reserves are at an acceptable level to ensure contingency and funds to improve the grounds, facilities, and buildings within defined budgets. There are very positive moves with membership numbers across the sections, with noticeable uplift from Junior football. The Board are anticipating improved bar and hall revenues now all restrictions are lifted and hopefully will remain in place. This has been aided by the introduction of the membership card scheme which provides an added benefit for the membership by insulating in part the cost push inflation and cost squeeze we are all enduring. Determined efforts from the Board to ensure compliance, governance and strict financial practise will produce greater clarity, transparency, and cost savings for the membership. The Board are working with Rutlish School and are actively searching out satellite grounds to increase playing and training sites to further develop the sporting reach of the Club. Finally, we are looking forward to our Centenary Year in 2023 and are manifesting ideas to celebrate this momentous occasion. ## **7. Going concern** The Club’s business activities, together with the factors likely to affect its future development, performance and position are set out in this Trustee’s report, which includes a section describing the principal risks and uncertainties. The Trustees believe that the Club is well placed to manage these risks successfully. After making enquiries, the Trustees have a reasonable expectation that the Club has adequate resources to continue in operational existence for a period of at least twelve months from the date of approval of the financial statements. For this reason, they continue to adopt, and to consider appropriate, the going concern basis in preparing the financial statements. ## **Approval by board** Approved by order of the Board of Trustees on 14 June 2022 and signed on its behalf by: ______________________ Neil Caton – Trustee 11 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OLD RUTLISHIANS ASSOCIATION** I report to the charity trustees on my examination of the accounts of Old Rutlishians Association (the Trust) for the year ended 31 March 2022. ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of FCA - ICAEW which is one of the listed bodies, I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Jonathan Askew FCA - ICAEW Hartley Fowler LLP Chartered Accountants 4th Floor Tuition House 27-37 St George's Road Wimbledon London SW19 4EU 12 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **For the year ended 31 March 2022** |**For the year ended 31 March 2022**|||||||| |---|---|---|---|---|---|---|---| |||||**2022**|||2021| |||**General**|**Designated**||General|Designated|| |||**funds**|**funds**|**Total**|Funds|funds|Total| ||**Note**|**£**|**£**|**£**|£|£|£| |**Income**|||||||| |Income from subsidiary1|2|**81,484**|**-**|**81,484**|36,420|-|36,420| |Income from charitable activities1|3|**145,526**|**274,754**|**420,280**|182,716|121,673|304,389| |Other income|4|**-**|**-**|**-**|152,955|105,560|258,515| |**Total income**||**227,010**|**274,754**|**501,764**|372,091|227,233|599,324| |**Expenses**|||||||| |Expenses on charitable activities1|5|**(169,020)**|**(281,913)**|**(450,933)**|(119,310)|(113,293)|(232,603)| |**Total expenses**||**(169,020)**|**(281,913)**|**(450,933)**|(119,310)|(113,293)|(232,603)| ||||||||| |**Net income**||**57,990**|**(7,159)**|**50,831**|252,781|113,940|366,721| ||||||||| |**Reconciliation of funds**|||||||| |Total funds brought forward||**252,781**|**113,940**|**366,721**|-|-|-| |**Total funds carried forward**||**310,771**|**106,781**|**417,552**|252,781|113,940|366,721| 1 Following a review of comparatives, amounts have been restated from those previously reported. There is no impact on net income. The accounting policies and notes are an integral part of these financial statements. 13 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **STATEMENT OF FINANCIAL POSITION As at 31 March 2022** |**As at 31 March 2022**|||||||| |---|---|---|---|---|---|---|---| |||||**2022**|||2021| |||**General**|**Designated**||General|Designated|| |||**funds**|**funds**|**Total**|Funds|funds|Total| ||**Note**|**£**|**£**|**£**|£|£|£| |Investment in subsidiary1|8|**1**|**-**|**1**|1|-|1| |Fixed assets|9|**143,214**|**-**|**143,214**|95,168|-|95,168| |**Current assets**|||||||| |Stock|10|**-**|**13,981**|**13,981**|-|15,222|15,222| |Debtors1|11|**102,912**|**26,209**|**129,121**|10,941|15,458|26,399| |Cash and cash equivalents|12|**92,155**|**141,916**|**234,071**|155,859|90,465|246,324| |Creditors due within one year|13|**(27,511)**|**(75,325)**|**(102,836)**|(9,188)|(7,205)|(16,393)| |**Net current assets**||**167,556**|**106,781**|**274,337**|157,612|113,940|271,552| ||||||||| |**Net assets**||**310,771**|**106,781**|**417,552**|252,781|113,940|366,721| |**Funds**|||||||| |Unrestricted funds|14|**310,771**|**106,781**|**417,552**|252,781|113,940|366,721| |**Total funds**||**310,771**|**106,781**|**417,552**|252,781|113,940|366,721| 1 Following a review of comparatives, amounts have been restated from those previously reported. There is no impact on net current assets or net assets. The financial statements were approved by the Board of Trustees and authorised for issue on 14 June 2022 and were signed on its behalf by: ______________________ Neil Caton – Trustee The accounting policies and notes are an integral part of these financial statements. 14 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **STATEMENT OF CASH FLOWS** ## **For the year ended 31 March 2022** |**STATEMENT OF CASH FLOWS**
**For the year ended 31 March 2022**|||| |---|---|---|---| |||**2022**|2021| ||**Note**|**£**|£| |**Cash flows from operating activities**|||| |Cashgenerated from operations|15|**58,885**|264,360| |**Net cashgenerated from operating activities**||**58,885**|264,360| |**Cash flows from investing activities**|||| |Purchase of fixed assets|9|**(71,138)**|(18,306)| |**Net cash used in investing activities**||**(71,138)**|(18,306)| |Change in cash and cash equivalents||**(12,253)**|246,324| |Cash and cash equivalents at 1 April|12|**246,324**|-| |**Cash and cash equivalents at 31 March**|12|**234,071**|246,324| The accounting policies and notes are an integral part of these financial statements. 15 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **NOTES TO THE FINANCIAL STATEMENTS** ## **For the year ended 31 March 2022** ## **1. Accounting policies** The principal accounting policies adopted in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented, unless otherwise stated. ## **A Basis of preparation** The financial statements of the Club, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **B Income** All income is recognised in the statement of financial activities once the Club has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably. The value of gifts in kind, donated services and donated facilities are recognised as income when the Club has control over the item or received the service, any conditions associated with the donation has been met, the receipt of economic benefit from the use by the Club is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS102), general volunteer time is not recognized. More information about their contribution is explained in the Trustee’s annual report. ## **C Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the Club to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources. ## **D Tangible fixed assets** Tangible fixed assets within the statement of financial position are carried at historical cost less accumulated depreciation. Depreciation is calculated on a straight-line basis to write down the cost of fixed assets to their residual values over their estimated useful lives as follows: Buildings & machinery 10 years Fixture & Fittings 5 years Equipment 3 years The assets’ residual values, useful lives and method of depreciation are reviewed regularly, at least at each financial year end, and adjusted if appropriate. Where the carrying amount of an asset is greater than its estimated recoverable amount, it is written down immediately to its recoverable amount. ## **E Stocks** Stocks are valued at the lower of cost or net realisable value, after making due allowance for obsolete and slow-moving items. ## **F Taxation** The Club is exempt from tax on its charitable activities. ## **G Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the Club. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. ## **H Investment in subsidiary** Investment in subsidiary is held at historical cost. 16 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **NOTES TO THE FINANCIAL STATEMENTS CONTINUED** ## **2. Income from trading subsidiary** |**2.**
**Income from trading subsidiary**||| |---|---|---| ||**2022**|2021| ||**£**|£| |Transfer of profits from trading subsidiary|**35,770**|7,284| |Rights and usage fee|**48,017**|29,136| |**Total income from subsidiary**|**83,787**|32,460| ## **3. Income from charitable activities** ||**Designated**
**General**
**Total**
**Cricket**
**Junior**
**Cricket**
**Senior**
**Football**
**Junior**
**Football**
**Senior**
**Rugby**| |---|---| |**For theyear ended 31 March 2022**|**£**
**£**
**£**
**£**
**£**
**£**
**£**| |Membership
Playing/Coaching
Donations
Grants
Fundraising
Car parking
Property income
Sponsorship
Shop income
Events
Other income|**28,835**
**4,430**
**22,525**
**3,930**
**64,949**
**40,753**
**165,422**
**57,453**
**6,947**
**300**
**16,789**
**-**
**10**
**81,499**
**473**
**370**
**4,419**
**421**
**1,918**
**8,661**
**16,262**
**-**
**-**
**-**
**-**
**2,040**
**19,045**
**21,085**
**-**
**203**
**1,114**
**292**
**10**
**8,414**
**10,033**
**-**
**-**
**-**
**-**
**-**
**17,532**
**17,532**
**-**
**-**
**-**
**-**
**-**
**37,496**
**37,496**
**1,500**
**1,500**
**-**
**-**
**4,000**
**-**
**7,000**
**1,056**
**642**
**-**
**-**
**15,670**
**-**
**17,368**
**-**
**517**
**-**
**125**
**31,085**
**10,576**
**42,303**
**481**
**236**
**-**
**-**
**524**
**3,039**
**4,280**| |**Total income**|**89,798**
**14,845**
**28,358**
**21,557**
**120,196**
**145,526**
**420,280**| ||| ||Designated
General
Total
Cricket
Junior
Cricket
Senior
Football
Junior
Football
Senior
Rugby| |For theyear ended 31 March 2021|£
£
£
£
£
£
£| |Membership
Playing/Coaching
Donations
Grants
Fundraising
Car parking
Property income
Sponsorship
Shop income
Events
Other income|11,999
1,706
14,486
2,123
28,837
30,510
89,661
13,193
3,593
-
5,917
100
-
22,803
258
275
2,523
85
4,307
23,369
30,817
3,000
-
927
1,000
14,500
89,802
109,229
-
-
-
-
-
6,150
6,150
-
-
-
-
-
15,907
15,907
909
-
-
-
-
10,413
11,322
-
250
-
-
-
-
250
25
273
-
-
9,577
-
9,875
-
670
-
-
414
81
1,165
-
-
40
125
561
6,484
7,210| |Total income|29,384
6,767
17,976
9,250
58,296
182,716
304,389| Grants received, included in the above, are as follows: ||**2022**|2021| |---|---|---| |**Grants**|**£**|£| |Coronavirus Job Retention Scheme grants|**5,677**|57,693| |UK Government support grants for the hospitality sector|**16,000**|40,286| |RFU Winter Survival Fund|**-**|33,897| |The Football Foundation|**-**|3,427| |England & Wales Cricket Trust|**-**|3,000| |Surrey Rugby|**2,040**|2,000| |Other grants|**-**|500| |Less Coronavirus Job Retention Schemegrants transferred to tradingsubsidiary|**(2,632)**|(31,574)| |**Total**|**21,085**|109,229| 17 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **NOTES TO THE FINANCIAL STATEMENTS CONTINUED** ## **4. Other income** The CIO took over the assets and undertakings of the previous unincorporated association of the same name (Old Rutlishians' Association) on 1st April 2020 and the transfer of reserves was reflected as other income in the period ended 31 March 2021. |For theyear ended 31 March 2021|Designated
General
Total
Cricket
Junior
Cricket
Senior
Football
Junior
Football
Senior
Rugby
£
£
£
£
£
£
£| |---|---| |Transfer of reserves from
unincorporated association|24,541
7,616
7,428
9,665
56,310
152,955
258,515| |Total other income|24,541
7,616
7,428
9,665
56,310
152,955
258,515| ## **5. Expenses on charitable activities** |**For theyear ended 31 March 2022**|**Designated**
**General**
**Total**
**Cricket**
**Junior**
**Cricket**
**Senior**
**Football**
**Junior**
**Football**
**Senior**
**Rugby**
**£**
**£**
**£**
**£**
**£**
**£**
**£**| |---|---| |Playing costs
Shop expenses
Clubhouse costs
Utilities
Grounds costs
Communications
Insurance
Depreciation
Finance and administration
Events costs
Irrecoverable VAT
Other costs
Intersection expenses allocation|**(61,359)**
**(13,866)**
**(15,199)**
**(13,493)**
**(76,803)**
**-**
**(180,720)**
**(810)**
**-**
**-**
**-**
**(20,770)**
**-**
**(21,580)**
**-**
**-**
**-**
**-**
**-**
**(67,120)**
**(67,120)**
**-**
**-**
**-**
**-**
**-**
**(11,832)**
**(11,832)**
**(4,340)**
**-**
**-**
**-**
**(138)**
**(43,692)**
**(48,170)**
**-**
**-**
**(13)**
**(15)**
**-**
**(4,480)**
**(4,508)**
**(758)**
**-**
**-**
**-**
**-**
**(9,185)**
**(9,943)**
**-**
**-**
**-**
**-**
**-**
**(23,091)**
**(23,091)**
**(833)**
**(488)**
**(431)**
**(248)**
**(1,546)**
**(21,022)**
**(24,568)**
**-**
**(484)**
**(669)**
**(205)**
**(37,076)**
**(8,897)**
**(47,331)**
**-**
**-**
**-**
**-**
**-**
**(10,871)**
**(10,871)**
**-**
**-**
**(22)**
**(30)**
**-**
**(1,147)**
**(1,199)**
**(7,933)**
**(3,799)**
**(3,811)**
**(3,811)**
**(12,963)**
**32,317**
**-**| |**Total expenses**|**(76,033)**
**(18,637)**
**(20,145)**
**(17,802)**
**(149,296)**
**(169,020)**
**(450,933)**| ||| |For theyear ended 31 March 2021|Designated
General
Total
Cricket
Junior
Cricket
Senior
Football
Junior
Football
Senior
Rugby
£
£
£
£
£
£
£| |Playing costs
Shop expenses
Clubhouse costs
Utilities
Grounds costs
Communications
Insurance
Depreciation
Finance and administration
Events costs
Irrecoverable VAT
Other costs
Intersection expenses allocation|(27,199)
(2,935)
(5,825)
(6,418)
(25,150)
-
(67,527)
-
-
-
-
(5,522)
(10)
(5,532)
-
-
-
-
-
(43,944)
(43,944)
-
-
-
-
-
(23,332)
(23,332)
(367)
(230)
-
-
-
(50,630)
(51,227)
-
-
-
-
(546)
(1,950)
(2,496)
(755)
-
-
-
-
(8,338)
(9,093)
-
-
-
-
-
(6,561)
(6,561)
(22)
(313)
(222)
(278)
(1,020)
(15,910)
(17,765)
-
(267)
-
(305)
(3,542)
-
(4,114)
-
-
-
-
-
-
-
-
-
(60)
-
-
(952)
(1,012)
(7,933)
(3,799)
(3,811)
(3,811)
(12,963)
32,317
-| |Total expenses|(36,276)
(7,544)
(9,918)
(10,812)
(48,743)
(119,310)
(232,603)| ## **6. Trustees' remuneration and benefits** There were no trustees' remuneration or other benefits for the year ended 31 March 2022 or 31 March 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2022 or 31 March 2021. 18 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **NOTES TO THE FINANCIAL STATEMENTS CONTINUED** ## **7. Staff costs** |**7.**
**Staff costs**||| |---|---|---| ||**2022**|2021| ||**£**|£| |Gross pay|**94,979**|94,355| |Social security costs|**-**|4,082| |Employerpension contributions|**1,236**|1,649| |**Total staff costs**|**96,215**|100,086| |The average monthly number of employees during the year was as follows:||| ||**2022**|2021| |Full time|**-**|1| |Part time|**17**|13| |**Total**|**17**|14| No employees received emoluments in excess of £60,000 for the year ended 31 March 2022 or 31 March 2021. ## **8. Investment in subsidiary** The CIO has 100% ownership of a trading subsidiary company Old Rutlishians Trading Limited. This subsidiary company is registered with Companies House, company number 12297224. At 31 March 2022, the CIO’s investment in subsidiary had a cost of £1 (2020: £1). ## **9. Fixed assets** |||||**2022**||||2021| |---|---|---|---|---|---|---|---|---| ||||**Fixtures**||||Fixtures|| ||**Freehold**|**Plant and**|**and**||Freehold|Plant and|and|| ||**property**|**machinery**|**fittings**|**Total**|property|machinery|fittings|Total| ||**£**|**£**|**£**|**£**|£|£|£|£| |**Cost**||||||||| |As at 1 April|**88,378**|**45,300**|**6,420**|**140,098**|-|-|-|-| |Additions|**13,379**|**44,019**|**13,740**|**71,138**|-|11,886|6,420|18,306| |Transfer to CIO|**-**|**-**|**-**|**-**|88,378|33,414|-|121,792| |**As at 31 March**|**101,757**|**89,319**|**20,160**|**211,236**|88,378|45,300|6,420|140,098| |**Accumulated**||||||||| |**depreciation**||||||||| |As at 1 April|**(26,255)**|**(17,363)**|**(1,312)**|**(44,930)**|-|-|-|-| |Charge for the
year|**(4,008)**|**(15,852)**|**(3,232)**|**(23,092)**|(2,041)|(3,208)|(1,312)|(6,561)| |Transfer to CIO|**-**|**-**|**-**|**-**|(24,214)|(14,155)|-|(38,369)| |**As at 31 March**|**(30,263)**|**(33,215)**|**(4,544)**|**(68,022)**|(26,255)|(17,363)|(1,312)|(44,930)| |||||||||| |**Net book value**|**71,494**|**56,104**|**15,616**|**143,214**|62,123|27,937|5,108|95,168| |**10.**
**Stock**||||||||| ||||||||**2022**|2021| ||||||||**£**|£| |Clothingstock|||||||**13,981**|15,222| |**11.**
**Debtors**||||||||| ||||||||**2022**|2021| ||||||||**£**|£| |Trade debtors|||||||**5,869**|4,343| |Other debtors|||||||**30,948**|15,882| |Amounts due from|subsidiary||||||**92,304**|6,140| |VAT|||||||**-**|34| |**Total debtors**|||||||**129,121**|26,399| All amounts are expected to be recovered in less than one year. 19 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **NOTES TO THE FINANCIAL STATEMENTS CONTINUED** ## **12. Cash and cash equivalents** |**12.**
**Cash and cash equivalents**||| |---|---|---| ||**2022**|2021| ||**£**|£| |Cash at bank|**234,071**|246,199| |Cash in hand|**-**|125| |**Total cash and cash equivalents**|**234,071**|246,324| ## **13. Creditors** |**13.**
**Creditors**||| |---|---|---| ||**2022**|2021| ||**£**|£| |Deferred income|**77,889**|8,685| |Trade creditors|**10,540**|-| |Other creditors|**10,733**|7,708| |VAT|**3,674**|-| |**Total creditors**|**102,836**|16,393| All amounts are expected to be payable in less than one year. ## **14. Funds** |**14.**
**Funds**|| |---|---| |**Note**|**Designated funds**
**General**
**funds1**
**Total**
**Cricket**
**Junior**
**Cricket**
**Senior**
**Football**
**Junior**
**Football**
**Senior**
**Rugby**
**£**
**£**
**£**
**£**
**£**
**£**
**£**| |Incoming resources1
2,3,4
Resources expensed1
5|53,925
14,383
25,404
18,915
114,606
372,091
599,324
(36,276)
(7,544)
(8,575)
(12,155)
(48,743)
(119,310)
(232,603)| |As at 31 March 2021
Incoming resources
2,3
Resources expensed
5|**17,649**
**6,839**
**16,829**
**6,760**
**65,863**
**252,781**
**366,721**
**89,798**
**14,845**
**28,358**
**21,557**
**120,196**
**227,010**
**501,764**
**(76,033)**
**(18,637)**
**(20,145)**
**(17,802)**
**(149,296)**
**(169,020)**
**(450,933)**| |**As at 31 March 2022**|**31,414**
**3,047**
**25,042**
**10,515**
**36,763**
**310,771**
**417,552**| ## **15. Reconciliation of cash flows from operating activities** The reconciliation of net income to the net cash generated from operations is: |The reconciliation of net income to the net cash generated from operations is:||| |---|---|---| ||**2022**|2021| ||**£**|£| |Net income (as per statement of financial activities)|**50,831**|366,721| |Adjustments for:||| |Fixed assets transferred from unincorporated association||(83,693)| |Depreciation of fixed assets|**23,092**|6,561| |Decrease/ (increase) in stock|**1,241**|(15,222)| |Increase in debtors|**(102,722)**|(26,400)| |Increase in creditors|**86,443**|16,393| |**Net cashgenerated from operations**|**58,885**|264,360| ## **16. Related party disclosures** The CIO has taken advantage of exemption, under the terms of Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland', not to disclose related party transactions with wholly owned subsidiaries within the group. There were no related party transactions for the year ended 31 March 2022 or 31 March 2021. ## **17. Post balance sheet events** There are no post balance sheet events to report. 20 **Old Rutlishians Association** Annual Trustees Report and Financial Statements 2022 Registered Charity Number: 1184886 ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 March 2022** |**DETAILED STATEMENT OF FINANCIAL ACTIVITIES**
**For the year ended 31 March 2022**||| |---|---|---| ||**2022**|2021| ||**£**|£| |**Income**||| |**Income from trading subsidiary**||| |Transfer of profits from trading subsidiary|**33,467**|7,284| |Rights and usage fee1|**48,017**|29,136| |**Income from charitable activities**||| |Membership|**165,422**|89,661| |Playing/Coaching|**81,499**|22,803| |Donations|**16,262**|30,817| |Grants1|**21,085**|109,229| |Fundraising|**10,033**|6,150| |Car parking|**17,532**|15,907| |Property income|**37,496**|11,322| |Sponsorship|**7,000**|250| |Shop income|**17,368**|9,875| |Events|**42,303**|1,165| |Other|**4,280**|7,210| |**Other income**||| |Net assets transferred from unincorporated association|**-**|258,515| |**Total incoming resources**|**501,764**|599,324| |**Expenses**||| |**Charitable activities**||| |Playing costs|**(180,720)**|(67,527)| |Shop expenses|**(21,580)**|(5,532)| |Clubhouse costs|**(67,120)**|(43,944)| |Utilities|**(11,832)**|(23,332)| |Grounds costs|**(48,170)**|(51,227)| |Communications|**(4,508)**|(2,496)| |Insurance|**(9,943)**|(9,093)| |Depreciation|**(23,091)**|(6,561)| |Finance/Admin costs|**(24,568)**|(17,765)| |Events costs|**(47,331)**|(4,114)| |Irrecoverable VAT|**(10,871)**|-| |Other costs|**(1,199)**|(1,012)| |**Total resources expended**|**(450,933)**|(232,603)| |||| |**Net income**|**50,831**|366,721| 1 Following a review of comparatives, amounts have been restated from those previously reported. There is no impact on net income This page does not form part of the statutory financial statements 21