Trustees’ Annual Report for the period
From 6[th] April 2024 to 5[th] April 2025
Charity name: Garway Community Centre CIO
Charity registration number: 1184864
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provide a community centre for the community of Garway and its surroundings. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Community Centre is for the use of the inhabitants of the Parish of Garway and the surrounding area in the County of Herefordshire, without distinction of political, religious, or other opinions, including use for meetings, lectures, classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the year, we keep in mind the Charity Commission's guidance on public benefit at trustee meetings. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers. |
Para 1.38 | Volunteers, both trustees and others, contribute greatly to the running of the Community Centre, which would be unable to function without their input. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | A wide range of events were held in the Community Centre including live music, cinema film showings, talks and quiz nights. Regular mind and body fitness classes continue. Coffee mornings are held on a regular basis and the Community Centre is used as a ‘Talk Hub,’ an initiative funded by Hereford Council. The Outreach Room has been used regularly by different hirers for various purposes including foreign language lessons, complementary therapy, and massage. Hires for individual events in the Main Hall and cafe area continued throughout the year, including charitable events, birthdays, weddings and other events. The Community Centre has a close working relationship with Garway Parish Council, which uses the Centre for regular public meetings and administrative purposes. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | The primary aim of the board of trustees is to provide an accessible, safe and friendly experience for users. We feel on the basis of increasing usage of the centre this has been achieved. New activities in the Community Centre have been welcomed such as the table tennis club. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Apart from hires, the trustees have organised their own events such as the Christmas Fayre. These events have proved to be both profitable and highly appreciated by the Community Centre’s users. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | In 2024-25 the Centre made a profit of £2,634 including depreciation, as compared to a loss in 2023-24 of £3,666. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At least three months of operating costs are held as reserve funds. It is felt that the present reserves are more than required and an active program will be instituted in 2025-27 to carry out repairs and improvements to the Community Centre. Planned improvements include a new wheelchair friendly pedestrian access, the Charityis in theprocess of obtainingPlanning |
| Permission for this. Other planned improvements include improved external lighting, and batteries to store surplus electricity from our solar panels to be used when solar power is not available resulting in both savings for the Centre and a reduced carbon footprint. There are also planned renovations including improved drainage and external painting. |
||
|---|---|---|
| Amount of reserves held | Para 1.22 | Approximately£27,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The financial situation is healthy although the charity faces increased costs. The monthly costs excluding depreciation are approximately£1,500. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | In the year to April 2025 the charities principal source of funding was from hire charges, although trustee led events such as the Christmas and Easter Fayres made a valuable contribution. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | The charity is controlled by its constitution. |
| How is the charity constituted? |
Para 1.25 | As a CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The constitution allows for a maximum of 15 trustees. If there are any vacancies, members of the community served by the charity can be invited to become trustees. All trustees give their time voluntarily and receive no remuneration or other benefits. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees. |
Para 1.51 | ACRE policies adopted |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | Big Lottery has oversight of the running of the Community Centre for the 25 years from the date of the grant provided for the building of new Community Centre. The trustees are all members of the community served by the Centre and all of them are users of the Centre in a variety of capacities such as organisers of live cultural events and film nights. |
| Other |
Reference and Administrative details
| Charityname | GarwayCommunityCentre CIO |
|---|---|
| Other name the charity uses | Garway Village Hall Charity |
| Registered charitynumber | 1184864 |
| Charity’s principal address | Garway Community Centre, Garway, Hereford HR2 8RQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Dr Martin Thomas | Trustee / Chair | |||
| Sheila Heath | Trustee / Secretary | |||
| Sian Elin Baylis | Trustee / Treasurer | |||
| Mr R Sparey | Trustee | |||
| Julie Carol Hudson | Trustee | |||
| James Martin | Trustee | |||
| Cecibel Egan | Trustee | |||
| Georgina Davies | Trustee | |||
| Christine Sara Davies | Trustee | |||
| Hilary Smallwood | Trustee | |||
| Graham Bevan | Trustee | |||
| Claire Teresa Harris | Trustee | |||
| Liz LLoyd | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| ACRE | Richard Timney | Community First First Floor, Unit 3 Harmac House, Chequers Close Enigma Business Park, Malvern Worcs, WR14 1GP |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Martin Thomas | ||
Chair |
||
| 24/01/2025 | ||
| 24/01/2025 |
CHARITY COMMISSION FOR ENGLAND AND WIIES GapNa Commun Centre CIO 1184864 Annual accounts for the period en en 0610412024 To 0510412025 Section A Statement of financial activities Restricted Unrestricted lftcomg Endowment funds nds funds Recommend categories by activity Prior year funds Total funds Incoming resources {Note 3) In¢ome and endowmènts from: Donations and 9ack Ch8ritabl8 actwit Other trading a¢tMt Investment5 SEparate matsrial item of irtur Ckher Total Resources oxpended (Note 6) Expènditure on- Raising funds Charilabb acti¢5 Separate material item ofowse Other Total F01 F02 F03 F04 F05 1,051 20,250 1.051 20,250 80 14,843 S02 S03 S04 SOS SL 33 56 S07 1.39 S08 850 17,911 850 17,911 947 17,676 S10 S11 S12 before investment gainsl{losses) Nel gainslllossesl on Investrnents Net incomellexpenditur•) Extraordinary items Transfors between funds Other recognised S13 2,634 2,634 5,833 S14 S15 2.634 2,634 5,833 S16 S17 Gains and lo$ses on walualkin of fixed a55els for the chanty's own use Other gainslllo$sesl Net movement in funds S18 S19 S20 2.634 2,634 5,833 Reconclliation of funds.. Total funds brought fOard Total funds carried ft+rward S21 1,110,675 ,675 1,113,309 1,104,842 sr2
Section B Balance sheet Restricted UTrYMtiict•d income Endowment Total th1$ fund5 funds funds Total last yoar Fixed assets Intangible ass&ts Tangible assets Heritage assets Investments F01 F02 F03 F04 FOS (Note 15) (Note 14) (Note 161 {Note 171 Total fix assets 1,089,845 1,083,584 Current assets stocks {Note 18) Debtors {Note 191 Investments {Note 17.41 Cash at bank and in hand (Note 24) Total current assets 557 557 557 343 343 B10 28,218 Creditors: amounts falling due wlthin one yoar (Note 20) 3.635 3,635 1,685 Net cunent assétsl(liabilitiesJ B12 Total assets less current 114bilib.es B13 74 Creditors". amounts falling due after one year (Note 20) Provisions for liabilitigs 15 Total net assets or liabilities Funds of tho Charity Endowment funds (Note 27) Restricted income funds {Note 27) Unrestrictsd funds Revaluation resorve B16 1.113.309 1,113,309 1,110,675 B17 B18 9.500 3,667 1,099,436 B19 2,634 1.110,675 2.634 1,110.675 Total funds Signed by one or tsvo trustees on beha of all the trustees Syjnature Dale of approval d(Jlmml Print Name MARTIK) TMorTh CC17a (Excel) 1810112026