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2021-07-31-accounts

Page
Trustees'
report
1 —6
Independent
auditors'
report 7 —9
Consolidated
Statement
ofFinancial Activities
10
Statement ofFinancial Activities
Consolidated
Balance
Sheet
Consolidated
Cash Flow Statement
Notes to the financial statements 14-25

Reference and administrative
details
Reference and administrative
details
Official name ofcharity: International Documentary Festival Sheffield
Other working name: Sheffield DocFest
Charity registration number: 1184849
Trustees: A Cooke (Chair)
PArmstrong
M Benjamin (Resigned 13January 2022)
J Clinton-Davis
BEdwards
G Gold (Appointed 21 September 2021)
D Gordon (Appointed 21 September 2021)
P Holland (Resigned 27 April 2021)
F Khan (Appointed 21 September 2021)
J Kimber (Appointed 21 September 2021)
D Lawford
SJackson (Resigned 8June 2020)
S Mirzoeff (Appointed 22 February 2022)
BPatel (Appointed 21 September 2021)
SSabaratnam
H Scott
Registered Office: The Workstation
15Paternoster Row
Sheffield
61 2BX
Bankers: The Co-operative Bank
60/62 Pinstone St
Sheffield
61 2HP
Auditors: Hawsons
Chartered
Accountants
Statutory
Auditors
Pegasus House
463a Glossop Road
Sheffield
S102QD

International Documentary Festival Sheffield Independent Auditors. report to the members of International Documentary Festlval Sheffield (continued) Audit procedures perfomied by the engagemenl team induded.. Discussions with management and those responsible for legal compliance procedures wthin the charity to obtain an understanding of the legal and regulatory framework applicable lo the charity and how the charity complies with that framewofk. including consideration of known or suspected instances of non-compliance with laws and regulations and fraud.. Reviewing minutes of Board meets'ngs" Identifying and assessing the design effectiveness of controls that management has in Pla￿ lo prevent and detect fraud and non-cornpliance ￿th laws and regulations.. Challenging assumptions and judgements made by management in their significant accounting estimates- Identifying and testing joumal entries. in particular any ioufflal entries posted with unusual a￿Ount combinations or posted by senior management. There are inherent limitation5 in the audit procedures described a￿ve and the more removed non-compliance with laws and regulations is from the events and transaclions reflected in the financial statements, the less likely we are to become aware ol it. Also. Ihe risk of rKJt detecting a material misslalemenl due lo fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by. for example, forgery or intentional mIsrepresenta￿n$. or through collusK)n. A fvrther description of our respon￿bIlItIeS is available on the Financial Reporting Council's website at www.frc.org.Ltklauditorslaudit-assurancelauditor-s-responsibilrties-foT-the-audrt-of-the-fildescriplion-of -Ihe-audilo¢s-responsibilities-for. This description frmis part of our audilorfs report. U$9 of our r8POrt This report is made solely to the charity's truslees. as a boty. in ac¢ordan¢e with Part 4 of the Charities (Accounts and Reports} Regulations 2008. Our audit work has been undertaken so that we might slate to the charity's trustees those matters we are required to stste to them in an auditor's report and for no other purpose. To the fullest extent pem)itted by law, we do not accept or assume ￿SpOnsIbl11ty lo anyone other thari the eharity and the charity's Trustees as a body. for OUT audit work. for thi5 report. or for the opinions we have formed. Hawsons Chartered Accountsnts Stalulory Audilo Pegasus House 463a Glossop Road Sheffield S102QD Hawsons Chartered Accounlanls is e1￿ible to acl as an aud￿ in terms of section 1212 of the Companies Act 2006. Dale..

Period Period
ended ended
31 July 31 March
Restricted Unrestricted 2021 2020
Notes Fundsf Funds
6
Totalf Total
Incoming Resources
Grants and donations 2 374,358 941,325 1,315,683 254,720
Other income 60,277
Activities for generating funds 4 236,356 236,356
Charitable
activities
3 197,453 197,453 73,007
Total incoming
resources
374,358 1,375,134 1,749,492 388,004
Resources expended
Costs ofgenerating
voluntary
income
10,000 10,000 10,000
Chadtable
activities
452,271 1,145,104 1,597,375 489,788
Other costs 10,000 10,000 10,000
Total resources expended 452,271 1,165,104 1,617,375 509,788
Net incoming/(outgoing)
resources
(77,913) 210,030 132,117 (121,784)
Transfers
Other recognised gains:
Capital introduced 71,773
Net movement
in funds
(77,913) 210,030 132,117 (50,011)
Funds brought forward 98,871 (148,882) (50,011)
Funds carried forward 20,958 61,148 82,106 (50,011)

Period Period
ended ended
31 July 31 March
Restricted Unrestricted 2021 2020
Notes Funds Funds Total Total
6 F 6
Incoming Resources
Grants and donations 374,358 941,325 1,315,683 254,720
Other income 228,000 228,000 60,277
Charitable
activities
197,453 197,453 73,007
Total incoming resources 374,358 1,366,778 1,741,136 388,004
Resources expended
Costs ofgenerating
voluntary
income
10,000 10,000 10,000
Charitable
activities
452,271 1,136,604 1,588,875 489,788
Other costs 10,000 10,000 10,000
Total resources expended 452,271 1,156,604 1,608,875 509,788
Net incoming/(outgoing)
resources
(77,913) 210,174 132,261 (121,784)
Transfers
Other recognised gains:
Capital introduced 71,773
Net movement
in funds
(77,913) 210,174 132,261 (50,011)
Funds brought forward 98,871 (148,882) (50,011)
Funds carried forward 20,958 61,292 82,250 (50,011)

31July 2021
31 July 31 March
Notes 2021 2020
Group
E
Charityf Group
6
Charity
6
FIXEDASSETS
Tangible fixed assets 15 2,658 2,658 3,779 3,779
Investments 16 10
2,658 2,668 3,779 3,779
CURRENT ASSETS
Debtors 17 164,697 145,927 130,077 130,077
Cash at bank and in hand 218,979 218,979 154,297 154,297
383,676 364,906 284,374 284,374
CREDITORS —amounts 18 (304,228) (285,324) (338,164) (338,164)
falling due within
one year
Net current (liabilities) 79,448 79,582 (53,790) (53,790)
Total assets less current
liabilities
82,106 82,250 (50,011) (50,011)
NET ASSETS 82,106 82,250 (50,011) (50,011)
CHARITY FUNDS
Restricted funds
Unrestricted
funds
20
21
20,958
61,148
20,958
61.292
98,871
~14A882
98,871
~148.882
TOTAL CHARITY FUNDS 82,106 82,250 (50,011) (50,011)

Notes 2021 2020
6
Cash flow from operating activities 22 67,512 162,272
Cash flow from investing
activities
Payments
to acquire tangible
fixed assets
~2,539 ~7.975
Net cash flow from investing activities (2,830) (7,975)
Net increase I(decrease) in cash and cash equivalents 64,682 154,297
Cash and cash equivalents at 1 April 154,297
Cash and cash equivalents at 31July 218,979 154,297
Cash and cash equivalents consist of:
Cash at bank and in hand 218,979 154,297
Short term deposits
Cash and cash equivalents at 31July 218,979 154,297

2. Grants &donatio ns
Penod Period Period Period
ended ended ended ended
31 July 31 July 31 March 31 March
2021 2021 2020 2020
Group Charity Group Charity
E E 8 6
Restricted
Art Council England NPO 234,494 234,494 35,720 35,720
BFI International Fund 60,000 60,000 40,000 40,000
Welicome Trust 28,782 28,782 120,000 120,000
Media
Access
to Markets Fund 51,082 51,082
(Creative Europe)
Total restricted 374,358 374,358 195,720 195,720
Unrestricted
Sheffield
City Council
300,000 300,000
UK Trade and Investment 10,000 10,000
Film in Limerick 8,325 8,325
BFI 420,000 420,000
BBC 41,000 41,000
Channel 4 40,000 40,000
ITV Productions 35,000 35,000
University
ofSheffield
8,333 8,333
Creative Scotland 5,890 5,890
Getty Images 8,000 8,000
PBSAmerica 5,000 5,000
Whicker's
World Foundation
9,796 9,796
Irish Delegation 5,580 5,580
Site Gallery 5,000 5,000
General donation income 24,667 24,667
Government
furlough
scheme 2,234 2,234
Netilix 14,500 14,500
Sheffield Hallam University 10,000 10,000
The Bertha Foundation 12,500 12,500 25,000 25,000
UKTV 8,000 8,000
Church Burgesses Trust 1,500 1,500
Total unrestricted 941,325 941,325 59,000 59,000
3. Income from charitable activities
Periiod Period Period Period
ended ended ended ended
31 July 31 July 31 March 31 March
2021 2021 2020 2020
Groupf Chariity
8
Group
E
Charityf
Ticket sales 29,353 29,353
Film submissions 76,779 76,779 73,007 73,007
Delegate income 91,321 91,321
197,453 197,453 73,007 73,007

Period Period Period Period
ended ended ended ended
31 July 31 July 31 March 31 March
2021 2021 2020 2020
Group
F
Charity
F
Groupf Charityf
Sponsorship 236,356
5. Net outgoing resources
Period Period Period Period
ended ended ended ended
31 July 31 July 31 March 31 March
2021 2021 2020 2020
Groupf Chariityf Group
F
Charityf
This is stated after charging
Depreciation
Government
furlough scheme 3,951
~2,234
3,951
~2,234
4,196 4,196

Cost of gener ating voluntary
inco
me
Period Period Period Periiod
ended ended ended ended
31 July 31 July 31 March 31 March
2021 2021 2020 2020
Groupf Charity
F
Group
F
Charityf
Support costs (note 10) 10,000 10,000 10,000 10,000

8. Charitable
activities
Period Period Penod Period
ended ended ended ended
31 July 31 July 31 March 31 March
2021 2021 2020 2020
Group Charity Group Charity
E E F
Wages and salaries 595,362 595,362 279,152 279,152
Festival programmer,
press and other salaries
376,375 376,375 125,944 125,944
Festival, pdnt & publicity 274,411 274,411 31,105 31,105
Social events, receptions, sessions
and projects
30,446 30,446 27,411 27,411
Print hire and transport 41,645 41,645
Equipment
hire
45,835 45,835
Travel and accommodation 183 183
Advertising 55,880 47,380 6,674 6,674
Venue hire 65,455 65,455
1,485,592 1,477,092 470,286 470,286
Support costs (note 10) 111,783 111,783 19,502 19,502
Total cost ofcharitable activities 1,597,375 1,588,875 489,788 489,788
9. Other costs Period Period Period Period
ended ended ended ended
31 July 31 July 31 March 31 March
2021 2021 2020 2020
Group Charity Group Charity
E E E E
Support costs (note 10) 10,000 10,000 10,000 10,000

10. Indirect support costs Indirect support costs Indirect support costs Pediod Pediod Period Period
ended ended ended ended
31 July 31 July 31 March 31 March
2021 2021 2020 2020
Groupf Charity
F
Groupf Charity
Rent and rates 35,471 35,471 11,591 11,591
Light, heat and power 7,503 7,503 1,460 1,460
Insurance 14,091 14,091
Repairs and renewals 8,600 8,600
Telephone
and fax
2,385 2,385 1,448 1,448
Printing,
postage and
stationery 565 565 1,736 1,736
Sundry expenses 2,605 2,605 3,069 3,069
Cleaning 1,293 1,293 720 720
Auditors
remuneration
20,050 20,050
Legal and professional fees 24,766 24,766 6,180 6,180
Bank charges 2,104 2,104 502 502
Depreciation 3,951 3,951 4,196 4,196
ITexpenses 16,699 16,699
Subscriptions 300 300
131,783 131,783 39,502 39,502
Allocation
Cost ofgenerating voluntary income 10,000 10,000 10,000 10,000
Charitable
activities
111,783 111,783 19,502 19,502
Other costs 10,000 10 ODD 10,000 10000
131,783 131,783 39,502 39,502

Staffcosts and trustees remune ration
Period Period Period Period
ended ended ended ended
31 July 31 July 31 March 31 March
2021 2021 2020 2020
Groupf Charityf Groupf Charityf
Wages and salaries 903,022 903,022 371,624 371,624
Social security costs 56,691 56,691 27,777 27,777
Pension costs 12,024 12,024 5,895 5,695
971,737 971,737 405,096 405,096

Restricted Unrestdicted Total
E
Tangible fixed assets 2,658 2,658
Current
Current
assets
liabilities
20,958 362,718
~304,228
383,676
~304.228
20,958 61,148 82,106

13. Analysis ofnet assets between funds (continued)
2021 —Charity
Restricted Unrestricted Total
F
Tangible fixed assets 2,668 2,668
Current
Current
assets
liabilities
20,958 343,948
(28 ~ .324(
364,906
~(285,324
20,958 61,292 82,250
2020 —Group and charity
Restricted Unrestricted Total
F
Tangible fixed assets 3,779 3,779
Current
Current
assets
liabilities
98,871 185,503
~338,194
284,374
~338,164
98,871 (148,882) (50,011)
14. Financial commitments
2021 2020
As at 31 July /31 March the annual Groupf Charity
F
Group
F
Charityf
commitments
under non-cancellable
operating leases were as follows:-
Due within
1 year
8,061 8,061 14,202 14,202
Due within
1 to 2 years
13,434 13,434
8,061 8,061 27,636 27,636

15. Tangible Axed assets
Group and charity Fixtures
Fittings &
equipment Total
5
Cost
At 1 April 2020 7,975 7,975
Additions 2,830 2,830
At 31 July 2021 10,805 10,805
Depreciation
At 1 April 2020 4,196 4,196
Charge for the period 3,951 3,951
At 31 July 2021 8,147 8,147
Net book value
At 31 July 2021 2,658 2,658
At 1 April 2020 3,779 3,779
16. Investment
in
subsidiary undertakings
Cost ofshares in subsidiary undertaking
At 1 April 2020
Additions 10
31 July 2021 10
The subsidiary ofthe charity at 31 July 2021 (incorporated in England) was:
Class of Direct/ Aggregate
shares indirect capital and Loss
held % held holding reserves
f
for the year
E
Sheffield DocFest Limited
132?4186
Ordinary 100 Direct (134) (144)

17. Debtors
2021 2021 2020 2020
6 F F 6
Due within one year Group Charity Group Charity
Trade debtors 20,032 1,682 7,620 7,620
Other debtors 27,163 26,743 2,611 2.611
Prepayments
and accrued income
117,502 117,502 119,846 119846
164,697 145,927 130,077 130,077
18. Creditors
2021f 2021 2020 2020
6
Amounts falling due within one year Group Charity Group Charity
Trade creditors 101,577 101,577 63,012 63,012
Other creditors 1,469 1,469 24,045 24,045
Taxation and social security 10,994 9,194 32,997 32,997
Accruals and deferred income 190,188 160,188 218,110 218,110
Group balances 12,896
304,228 285,324 338 164 338 164
19. Deferred income
2021 2021 2020 2020
F
Group Charity Group Charity
Balance at beginning ofperiod 211,059 211,059
Amounts
received during the period
Amount released
in the pedod
68,296
~233.059
38,296
~211,059
211,059 211,059
Balance at the end of the period 68 296 38,296 211,059 211,059

2021 Balance at Incoming Resources Transfer Balance at
beginning resources expensed 31 July
ofperiodf
Restricted income
funds
Wellcome Trust 118,400 28,782 (136,995) 10,187
Marketplace (BFI) (5,007) 60,000 (54,993)
Arts Programme
Creative Europe
(ACE)
(Market)
(14,522) 234,494
51.552
(219,711)
~45.572
261
10,510
98,871 374,358 (452,271) 20,958
2020 Balance at Incoming Resources Transfer Balance at
beginning resources expensed 31 July
ofperiodf
Restricted income
funds
Wellcome Trust 120,000 (1,600) 118,400
Marketplace (BFI) 40,000 (45,007) (5,007)
Arts Programme (ACE) 35,720 (40,242) (14,522)
195,720 (96,849) 98,871

2021 2020
Group Group
E E
Net incoming resources 132,117 (50,011)
Income tax expense 19,912
Net outgoing resources from operations 132,117 (30,099)
Depreciation 3,951 4,196
(Increase)
in debtors
(34,620) (130,077)
Increase
in creditors
(14,024) 318,252
Income tax paid (19,912)
Net cash inflow from operating activities 67,512 162,272

1 April Cash flow Other non- 31 July 2021
2020 cash
charges
E E E
Cash at the bank and in hand 154,297 64,682 218,979
Debts falling due within one year
Debts falling due after one year
154,297 64,682 218,979