ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
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(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1184832
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
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(Charitable Incorporated Organisation)
CONTENTS
| Page 3 | Legal and Administrative Information |
|---|---|
| Pages 4 to 5 | Trustees' Report |
| Page 6 | Statement of Financial Activities |
| Page 7 | Balance Sheet |
| Pages 8 to 13 | Notes to the Financial Statements |
| Page 14 | Independent Examiner's Report |
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(Charitable Incorporated Organisation)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1184832 DATE OF REGISTRATION 9th August 2019 START OF FINANCIAL YEAR 1st April 2022 END OF FINANCIAL YEAR 31st March 2023 TRUSTEES AT 31ST MARCH 2023 Lucinda Kopala Dr Meenal Galal Dr Jonathan Mutch (Appointed 25th July 2022) Robert Cherry (Resigned 8th October 2022) Dr Mark Seaman (Resigned 26th July 2022) LEGAL STATUS Charitable Incorporated Organisation GOVERNING INSTRUMENT CIO - Foundation Registered 9th August 2019
OBJECTS
To relieve the need of medical practitioners and other in the medical profession who are suffering or who have suffered mental health problems or other distress for the benefit of the public including but not by way of limitation through the raising of awareness by dissemination of information about mental health issues within the medical profession and to help sufferers to obtain treatment and support in such ways and in such places as the Trustees may from time to time think fit.
CORRESPONDENCE ADDRESS
CORRESPONDENCE ADDRESS 87 The Belvedere Homerton Street Cambridge CB2 0NU PRIMARY BANKERS Barclays Bank Plc 1 Churchill Place London E14 5HP INDEPENDENT EXAMINERS Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
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(Charitable Incorporated Organisation)
TRUSTEES' REPORT FOR THE YEAR ENDED 31ST MARCH 2023
Summary of the Main Activities
You Okay, Doc? (YOD) and You Okay, Nurse? (YON) continued to support doctors, nurses and other healthcare workers during the period.
The charity provides its support via its three main pillars, being (1) Community activation and advocacy (2) Educational resources and (3) Services provision.
Community Activation
The charity continued its ambassador programme, made up of doctors, nurses and medical students who help raise awareness and grow the YOD community.
The charity, via its ambassadors and trustees, was represented at important events attended by healthcare workers. The charity sponsored the British Society of Lifestyle Medicine Conference in London, with our founder presenting alongside the Dr Lorna Breen Foundation and Kate Beed. The charity co-hosted a stand and presented at The British Association of Critical Care Nursing conference in Belfast upon kind invitation by Drager.
You Okay, Doc? continued its educational partnerships and collaborations with First Responders First (an initiative of Thrive Global, Harvard T.H.Chan School of Public Health and the CAA Foundation), Dräger and the British Association of Critical Care Nursing.
The charity became part of the Cambridge University Judge Business School Accelerator Programme.
Educational Resources
YOD released new episodes of its podcast ‘The YOD Pod’, discussing key topics relevant to healthcare workers’ mental health with inspirational guests.
YOD introduced its new podcast ‘The Student Dose’ podcast, produced by and for medical students.
YOD hosted various IG lives and webinars, as well as offering advice and guidance through social media, on issues such as loneliness, imposter syndrome, striking, suicide prevention, bullying, exam stress / anxiety and finances.
Services Provision
The charity continued to provide its weekly virtual support group hosted by an accredited psychotherapist called ‘The Huddle’, exclusively for doctors.
The charity continued its partnership with Shout to provide 24 hour text support to its beneficiaries.
You Okay, Doc? trustees have had regard to the guidance issued by the Charity Commission on public benefit.
Contribution Made by Volunteers
The charity ambassadors continued to help spread awareness about the mental health and wellbeing issues faced by healthcare professionals – and promoted You Okay, Doc? in their communities / hospitals / practices including the services and support offered.
The ambassadors executed brilliant initiatives such as The Student Dose podcast.
The Ambassadors provided helpful insight and advice for healthcare workers’ mental health which was used within the charity’s social media to support and guide other healthcare professionals.
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YOU OKAY. DOC? {CharItab IrKorFKYated OrganisatK)nl TRUSTEES. REPORT FOR THE YEAR ENDED31ST MARCH 2023 Summary ofthe Maln A¢hlevements During the You Okay. thx? (YODI and You Okay. NUe? (YONI provKled critKal rnental heath arvj wellbeing suPrt to dtOrS and nurses. Through it5 webinar5. pKthast5. IG Ives. presents[. atterJance at events and rnedia adv, YOD and YON equippEd doctors and nurses with tsilLYed rnenlal skills for a d31 career a5 well as raIry adre about key mental health and wellLEing i55ues in the profes5K)n. Through it8 Hudde prrMJramm8, YOD ar4 YON hav8 provk18d th.rect lor arxl nurne8 to an awredited pSYcther8&t and p88r suprAYt vkq olh8rs IcMnirvJ Hud(18 prrMJramme. Through Its Shout text suppvt servté. YOD provhjed (hxlcn aThJ nl($ wlth accth8 to supLK)rt Inclucllng durfng Un8[al)I9 hours whlch Is Important lor NHS workers worklThJ b(Ah nWI aNI day shfft& Through It5 ambassador eomrnunity. YOD and YON grew its SUPSYXtNe aTrJ safe communty for &xtors and nurse$ to fe safe to up about montsi heakh struggles arxl acttsss LskY)ke SUPE aNJ guKlart& Tru•i•o8' Rown$lblllll•s The CharitBs Act 2011 requires the tru$lee$ to prepare fina1 $talements for each finan¢kql year which give a true and fair vlew of thg slate of affairs of the CIO and of t1 surpkJ8 of t CIO for that penoJ. In preparing those financwl $t8tsments the trustees are required to.. . $818cI 8uilatAe a¢ownliThJ [XYleS 8rKJ aprb th8m consistently . Make judgement$ and e8limale8 that are reasonabl8 aTrJ pnjdenl . Prepare finala1 stslemenls gryThJ corwn t•si& il l¥ In8pproprf*e lo presume that the CIO will ntinw in eXten. The trustees are responsi8 for keepiThJ proper accwnliThJ reccfd5. whKh ¢Jisc1058 with r9a50nae accuracy at any tlrne the flnancial posit1 of the CIO. Th8y ar8 also responsiÈ48 for saf8guarding assets of thg CIO and herK8 for takiry r8a50nabl8 steps for the preventlon and detect of fraud oth8f irr8guLqrili&& 31 January 2024 Approved ty the Trus18es on..................................... snedOnt[rbeha1fbYTru¥tee.................. Printe(l Name.. Lucinda Annabel Kopala
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STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2023
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations, Grants & Legacies 3a Activities for Generating Funds 3b Investment Income 3c Other Incoming Resources 3d TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Cost of Charitable Activities 4a Governance Costs 4b TOTAL RESOURCES EXPENDED NET INCOMING (OUTGOING) RESOURCES Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 11,252 - 11,252 55,276 - - - 17,221 - - - - 1,573 - 1,573 1,500 12,825 - 12,825 73,997 34,603 - 34,603 51,260 700 - 700 1,260 35,303 - 35,303 52,520 (22,478) - (22,478) 21,477 25,017 - 25,017 3,540 2,539 - 2,539 25,017 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 8 to 13 form part of these financial statements.
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YOU OKAY. DOC? {Charitai 1rK0rFK¥ OrganisatK)nl BALANCE SHEET AS AT 31ST MARCH 2023 Unr8Strthl Restrict8d Funds FuThls Totsl 31-Mar-23 Totsl 31-M8r-22 Flxed A588ts TangikAe Assets Inv88tments Totsl Flxed A88ets Current Assets Debtors & Prepayments Cash al bank and in Hand Totsl Curr8nt Aos8t8 3.839 3,839 3.839 3.839 25.617 25.617 Credltor8'. Arunt5 f811ing due within or 600 NET CURRENT ASSETS 2.539 2.539 25.017 TOTAL ASSETS188s current liabililles 2.539 2.539 25,017 Cr•dltor•'. Amounts f8lliThJ due in ye than one year 10 NET ASSETS 2.$39 2.$39 25.017 Fundi ofth• Charlty Gera1 Fund$ Restricted Fund$ 2539 2,539 25,017 Total Fund• 2.539 2.539 25,017 Approved by the Trustees on 31 January 2024 SvJned on t1r behalf by Truslee ................. ........ ... Printed Name.. Lurinda Annabel K1#
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services have been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
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NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Fixtures, Fittings and Equipment
25% - Reducing Balance Basis
2. TANGIBLE FIXED ASSETS
The CIO held no fixed assets during this or the previous financial year.
The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st March 2023 : None
31st March 2022 : None
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NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023
3. INCOMING RESOURCES
| a) Donations, Grants & Legacies Gifts & Donations b) Activities for Generating Funds Fundraising Event c) Investment Income Interest d) Other Incoming Resources Sundry Income |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 11,252 - 11,252 55,276 11,252 - 11,252 55,276 - - - 17,221 - - - 17,221 - - - - - - - - 1,573 - 1,573 1,500 1,573 - 1,573 1,500 |
|---|---|
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NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023
4. RESOURCES EXPENDED
| a) Cost of Charitable Activities Activities & Events Bank Charges Consultancy Fees Gifts & Donations Insurance Costs Office Costs Shout Text Services Therapist Costs b) Governance Costs Independent Examiners Fees 9 Legal & Professional Fees |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 1,664 - 1,664 2,059 198 - 198 198 27,778 - 27,778 37,631 - - - 86 - - - 820 1,481 - 1,481 901 1,140 - 1,140 5,340 2,343 - 2,343 4,225 34,603 - 34,603 51,260 700 - 700 600 - - - 660 700 - 700 1,260 |
|---|---|
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(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023
5. RESTRICTED FUNDS
The CIO held no restricted funds during this or the previous financial year.
6. INVESTMENTS
The CIO held no fixed assets investments during this or the previous financial year.
7. CASH AT BANK AND IN HAND
| Cash at Bank & in Hand 8. DEBTORS AND PREPAYMENTS Sundry Debtors |
Unrestricted Restricted Total Total Fund Fund 31-Mar-23 31-Mar-22 £ £ £ £ 3,839 - 3,839 25,617 3,839 - 3,839 25,617 Unrestricted Restricted Total Total Fund Fund 31-Mar-23 31-Mar-22 £ £ £ £ - - - - - - - - |
|---|---|
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Independent Examiners Fees Sundry Creditors |
Unrestricted Restricted Total Total Fund Fund 31-Mar-23 31-Mar-22 £ £ £ £ 700 - 700 600 600 - 600 - 1,300 - 1,300 600 |
|---|---|
10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The CIO held no long term liabilities during this or the previous financial year.
11. NET ASSETS BETWEEN FUNDS
| Fixed Asset Investments Net Current Assets Long Term Liabilities |
Unrestricted Restricted Total Total Funds Funds 31-Mar-23 31-Mar-22 £ £ £ £ - - - - 2,539 - 2,539 25,017 - - - - 2,539 - 2,539 25,017 |
|---|---|
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NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2023
12. STAFF COSTS AND NUMBERS
The CIO employed no members of staff during this or the previous financial year.
13. TRUSTEES AND OTHER RELATED PARTIES
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
14. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
15. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
16. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake
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INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the trustees/ members of You Okay, Doc? on the accounts for the year ended 31st March 2023 set out on pages 6 to 13.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
K. Collaku MAAT Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
Date: 31st January 2024
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