DREAMSAI Milton Keynes Charity Number: 1184822
Financial Statements for the year ended 31[st] March 2024.
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Report of the Trustees for the year ended 31 March 2024.
The trustees present their annual report and independent examined financial statements for the year ended 31 March 2024 and confirm they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust deed, and the Charities SORP 2005.
Reference and Administrative Information
Charity Name DREAMSAI Milton Keynes Charity Registration Number 1184822 Principle Office 106, Walhouse road, Walsall, West Midlands, WS1 2BE
Board of Trustees:
Lakshmana Rao Kastala (Chair) Srinivasa Rao Velupula Surabhi Sharan
Independent Examiners:
Anand Associates 106, Walhouse Road Walsall WS1 2BE
Bankers:
HSBC Bank plc The Bridge, Walsall, West Midlands WS1 1LN
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Contents
Report of the Trustees for the year ended 31 March 2024. ................................................................... 4 Structure, Governance and Management .......................................................................................... 4 Governing Document ...................................................................................................................... 4 Organisation Structure .................................................................................................................... 4 Risk Management ........................................................................................................................... 4 Objectives and Activities ..................................................................................................................... 4 Summary of the main activities .......................................................................................................... 5 Strategies ............................................................................................................................................ 6 Volunteer Contribution ....................................................................................................................... 6 Activities and Achievements ............................................................................................................... 8 Temple ................................................................................................................................................ 8 Food for Sai ......................................................................................................................................... 9 Cooked Meals...................................................................................................................................... 9 Breakfast Packs ................................................................................................................................... 9 Interfaith Hampers ............................................................................................................................ 10 Food Parcels ...................................................................................................................................... 10 Guinness World Record Event .......................................................................................................... 10 Hidden Stories – The Indian Chapter ................................................................................................ 10 School Cultural Days ......................................................................................................................... 11 Blood Donation ................................................................................................................................. 11 Three Peak Challenge ........................................................................................................................ 11 Awards .............................................................................................................................................. 11 Partnerships ...................................................................................................................................... 12 Financial Review ................................................................................................................................ 12 Reserves Policy .............................................................................................................................. 12 Principal funding sources .............................................................................................................. 12 Statement of Trustee’s responsibilities ............................................................................................ 12 Income & Expenditure Account for period ending 31[st] March 2024. ................................................... 13 Balance Sheet for the period ending 31[st] March 2024 ......................................................................... 14 Tangible Assets .............................................................................................................................. 14 Independent Examiners Report ............................................................................................................ 15 Independent examiner's report on the accounts ............................................................................ 15 Independent examiner's statement ............................................................................................. 16
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Report of the Trustees for the year ended 31 March 2024.
Structure, Governance and Management
Governing Document
DREAMSAI Milton Keynes is constituted as a charitable trust registered with the Charity Commission in August 2019 under the charity number 1184822. It is governed by the deed of the trust.
Organisation Structure
Trustee Board is the ultimate accountability for the CIO, and responsible for strategic direction & organisational governance. The trustee board collaborates with executive team for the implementation. The executive team with the support of the volunteer teams operates various areas with the organisation. The organisation foundations are underpinned by support from volunteers , partners , donors and members of the community.
Governance is at the heart of the strategic and operational decision making. DREAMSAI is registered with Fund Raising Regulator and adheres to the recommended guidelines. No cash policy is a modern & transparent fundraising policy successfully implemented since inception; all the monetary donations are received via digital channels only. Volunteers in contact with vulnerable members of the community are DBS checked, it is mandatory for all the volunteers handling food to be level 2 food safety certified. DREAMSAI is registered with Information Commissioner’s Office (ICO) and utmost care is taken for the personal data. DREAMSAI uses Digital First strategy and minimal paper usage. Technology systems are in place for operational efficiency and information governance.
Risk Management
The trustees have assessed the risk that charity faces and have drawn up a risk matrix which identifies the high/medium/low risks and its probabilities. The trustees review the risk matrix regularly at their meetings. The trustees are satisfied that systems are in place or arrangements are in hand to management the risks that have been identified – especially in the areas of criminal records bureau checks, safeguarding policies and procedures, health and safety, fire risk assessment, food and hygiene process and fund-raising regulations.
Objectives and Activities
The objects of the CIO are
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The advancement of the Hindu religion for the public benefit in Milton Keynes in particular by promoting the teachings of Shirdi Saibaba as set out in the Satcharita
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The prevention of sickness and the preservation of the health by raising awareness of the needs of donors of blood, bone marrow and stem cells within Asian and Indian Communities
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The prevent or relief of poverty for public benefit in Milton Keynes supplying food, hygiene items, essentials to homeless and needy people in temporary sheltered accommodation.
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Summary of the main activities
DREAMSAI is an inclusive charity run by the local Milton Keynes community working for the benefit of all communities and making a profound impact. Many community-led activities are initiated to positively contribute for community wellbeing and successfully motivated the residents to become more involved through volunteering. The charity’s reach and impact are maximised by collaborating with various partners in the sector. DREAMSAI is a bridge in connecting and building stronger communities.
DREAMSAI runs Shri Shirdi Saibaba Temple and community centre in Milton Keynes which is a registered place of worship and is open for everyone every day of the year. The temple celebrates all Indian festivals of various faiths in addition to Hindu festivals. The temple is all run by volunteers supporting in performing aarti, cooking Prashad (a holy meal served in Temple), serving Prashad, facilities, procurement and inventory etc making it a community run temple. Priest services which are specialist religious services are outsourced.
Based on the teachings of Indian Saint Shirdi Sai, DREAMSAI also support homeless community and vulnerable elderly with free cooked meal and essential items, deliver free food & essential parcels to families in need, support local schools with breakfast packs, holiday food parcels, organise workshops for youth and promote blood donations from ethnic minorities.
We now take immense pride of a team of 627 volunteers of all ages and backgrounds serving half a million meals annually to those in need as a food charity and managing Shri Shirdi Saibaba temple meeting the cultural needs of the community with a footfall of over 115,000 visitors in addition to supporting blood donation camps, conducting youth activities and many more community focussed projects. We are driven by our core values of being authentic, equitable, transparent and inclusive.
Our mission is to meet the needs of people whatever their background is as taught by our guru Saibaba. All our services are provided free of charge to everyone, and we are run by the generous voluntary donations. We celebrate festivals of various belief systems while welcoming people of any faith or no faith into mandir. We are proud to be the first temple in the world to accept digital only donations since inception.
Volunteers are at the heart of everything we do. What is particularly impressive is that the charity and temple is open every day of the week and serves meals twice everyday - all managed by passionate volunteers. The well-oiled operation of such a young charitable organisation providing services every day is nothing short of phenomenal. A special mention to our exceptional young talent who are 38% of our volunteer force, their drive and energy is palpable. DREAMSAI also consistently developed positive partnerships with many national & local organisations to collaborate and provide seamless operations, joined up services to widen the reach and impact while minimising the duplication.
Thousands of home cooked hot meals are served every year to the homeless or those in temporary accommodation. Festive Hampers are distributed to those in need during diverse festivities including Diwali, Christmas & Eid demonstrating our inclusive approach. Our group has also been responsive and adaptive to the changing needs of Milton Keynes and addressing the gaps to meet immediate community needs. Many lives are supported with the blood donated by DREAMSAI donors every year.
The charity which received the prestigious Queen's Award for voluntary service (an equivalent of MBE for volunteer groups) during the birthday honours in June 2021, from Late Her Majesty Elizabeth II has received Charity of the Year Highly Commend Award from Milton Keynes Business Achievement
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Awards in March 2023. These awards given to DREAMSAI demonstrates the positive impact this group has created on our communities.
Strategies
As part of expansion plans to meet demand, DREAMSAI successfully opened a public place of worship Shri Shirdi Saibaba Temple and Community Centre in July 2023. The primary purpose of this facility is to serve as a HUB for all DREAMSAI community projects & meeting the needs of the growing population. Further to receiving the planning permission for the change of use in 2022, internal building works were concluded to change the premises to meet the need including a prayer hall, dining area, serving area, kitchen, community centre, office area and toilets. Upon successfully receiving the building regulations approval, the premises opened to public in July 2023. This is a major step forward towards achieving the five-year strategy. This facility has become a hub for all operations. Engaging with cultural and spiritual activities enhance the mental health of the individual, which in turn benefits the mental health of the collective, leading to a happier and healthier society.
The number of community members benefitting from this facility increased multi fold as the place is open every day of the week. The Temple visitors come from across the length and breadth of England. The service users for food charity are from across the communities including elderly members, financially challenged families with school going children, families with poverty, homeless individuals, homeless shelters, youth & partner organisations. In addition to existing successful initiatives DREAMSAI would further host and anchor such constructive social engineering projects which are vital in bringing the community together in a way which will have a lasting positive impact on our communities.
The Temple and community centre is contributing towards the creation of safe, sustainable, mixed communities with good access to for all members of the community for social interaction. The users of all areas of Milton Keynes significantly benefit from this facility. This facility proudly represents the Diverse & Inclusive profile of Milton Keynes.
Volunteer Contribution
DREAMSAI are 100% volunteer run organisation with 38% of them youth volunteers. An organisation structure is in place for strategy, governance, safeguarding and operational purposes. The number of volunteer hours given is quite staggering, and even more remarkable when all volunteers are holding down full-time jobs or in education. In a volunteer Survey, 96% of volunteers said, “By volunteering with DREAMSAI, I have a sense of fulfilment and am creating a positive impact on others”.
DREAMSAI has 627 registered volunteers of all ages and background, every week hundreds of volunteers participate in seva(service). In Temple, the volunteers perform Aarti, Bhajans(singing of god’s name), procurement, inventory, cooking Prashad and serving etc. The charity volunteers participate in preparing the food parcels, prepare cooked meals, door delivering the food parcels and cooked meals, procuring the items needed for food parcels, managing the inventory and organising the logistics. The organisations volunteers work on relationship with partner organisation, organising blood donation camps, digital communications, reviewing and updating policies and procedures,
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maintaining and implementing required IT systems, data protection, managing the helpline, fundraising, financial management and operations.
The Trustee Board is the ultimate accountable and decision-making body. The Board and Executive team members work hand in hand with support provided by the volunteers. The organisation structure is reorganised by merging the teams into Food Charity, Temple and Organisation to create a better target operating model. The organisation foundations are underpinned by support from volunteer pool and members of Milton Keynes community. The members of community interested to volunteer will fill an online form and will be onboarded to specific projects based on their interest by Executive Team. Executive Team are the leads managing various projects within the verticals. Experienced Volunteers who are interested & qualified to lead the projects will be appointed to Executive Team after due consideration. Executive Team is a route to join the Board. An exception to this is the honorary board members who may be appointed from a chosen field of specialisation to benefit the organisation objectives.
Thirty youth members are also doing Duke of Edinburgh (DofE) voluntary work as part of their secondary school award scheme. Volunteers provide their services to either one project or multiple projects. Volunteers are recruited upon reference to ensure enhanced suitability check. The personal details of the volunteers are securely managed in the online system with appropriate access management. DBS checks are performed to the volunteers who will be interacting with service users The volunteers managing the Kitchen are also required to complete the Level 2 Food & Hygiene Safety certification.
A visitor commented “We are amazed at how much DREAMSAI achieved in such a short time. We are blown away by the huge number of volunteers, including lots of young people. The devotion that volunteers have for the temple and the charity work is absolutely amazing.”
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Activities and Achievements
Being an ethnic group ourselves, we had a profound impact on reducing social inequalities and building stronger community cohesion by running local, community-led inclusive projects, which involves active engagement from diverse communities; all of which was achieved solely by volunteers.
Temple
Temple & Community Centre enabled us to centralise various well received community projects that benefits the diverse communities across Milton Keynes. Saibaba’s doctrine of Shraddha and Saburi underpins all activities at the Temple, steering visitors towards spiritual growth and community cohesion. His teachings on simplicity, selflessness, and devotion are integral to the temple’s daily rituals, events, and services, establishing it as a vibrant centre that is open every day from 8am to 9pm. For those who can’t often visit Shirdi , India the Temple in Milton Keynes offers a similar spiritual experience, making Baba’s presence accessible. The Shirdi Sai Temple, mirroring the sacred atmosphere of Shirdi, offers a sanctuary of peace for meditation and reflection.
Each cultural event at our temple is more than just a celebration; it is an opportunity to immerse in rich diverse traditions, enjoy vibrant cultural performances, and foster a deep sense of unity and belonging. These celebrations attract visitors from far and wide, with diverse backgrounds. creating an inclusive and dynamic community.
The temple hosts a rich array of cultural festivities that embody the spirit of unity and diversity, including Sankranthi/Bhogi, Lohri and Vaisakhi, Ugadi, Holi, Gudi Padwa, Guru Purnima, Ram Navami, Kshamavani, Diwali, Chandnostav and Urus, Christmas, Ganesh Chaturthi, and Dasara. These events not only celebrate traditional customs and rituals but also foster cultural exchange among devotees from various backgrounds.
The Prasadalaya (Dining Hall) at the temple serves as a vibrant centre of activity, offering freshly cooked Prashad to all visitors and the needy twice daily, free of charge. Each meal is first offered to Baba and then to visitors, symbolising divine grace. This shared dining experience fosters a strong sense of belonging and spiritual fulfilment.
Since its inception last year, the Temple Kitchen has prepared over 64,000 meals, highlighting its commitment to community service and selfless devotion. Volunteers, certified in food hygiene, ensure every meal is a labour of love, maintaining high standards and reflecting Sai Baba’s spirit.
The Prasadalaya kitchen is equipped with state-of-the-art appliances, efficiently handling the demands of a bustling community. This modern facility ensures precise and careful meal preparation, providing seamless service to all visitors. The temple’s kitchen also boasts a five-star hygiene rating, emphasising cleanliness and safety. This commitment ensures that every meal is prepared in an environment prioritising community health and well-being.
Devotees celebrate anniversaries, birthdays, and other milestones by sponsoring Prasad, reinforcing community and shared joy while some make generous grocery donations.
Committed to sustainability, the temple uses steel plates and spoons, washed and reused after meals. For larger events, recyclable disposables are used to minimise environmental impact.
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A devotee said "This temple transcends religious boundaries and touches the depths of the human spirit. One of the most striking features of this temple is the main hall, where one can immerse themselves in meditation and prayer.”
Food for Sai
After the pandemic of 2020, continued cost-of-living crisis has brought unprecedented situations to the normal life of everyone and we have seen significant increase in the demand for the food charity services. The combination of inflation, wage stagnation and real-terms cuts to benefits is severely impacting households’ ability to afford essential costs. As the cost of food continued to rise and other inflationary pressures restrict household budgets, access to sufficient and nutritious food is increasingly out of reach for a greater proportion of the population. Food for Sai project play a crucial role in reducing hunger and hardship for the poorest children, families and communities with complex challenges.
DREAMSAI’s ethos are deeply rooted in the SAI teachings of love, compassion, and selfless service. We strive to embody these values through various community-focused projects like FOOD FOR SAI while supporting the vulnerable communities.
Cooked Meals
Launched in 2018, the FOOD FOR SAI cooked meal project has been serving warm meals and hope every Saturday to guests who are homeless or in temporary shelters. Food poverty and homelessness can lead to isolation and poor physical and mental health. Our service has been a lifeline for many, offering not just nourishment but also a sense of community and care.
Every Saturday starts early for our dedicated volunteers. While master chefs cook in our temple kitchen in Kingston, the youth-led team sets up the distribution centre in Central Milton Keynes. They serve hot drinks, meals, snacks, fruit, and drinks to the homeless at Buszy (the old bus station). A variety of dishes are made. The diverse weekly menu is eagerly anticipated by our guests. The cooked meals are also distributed to various temporary emergency shelters across the city housing refugees, or homeless or the women fleeing domestic violence.
A young volunteer said ““I admire the dedication of DREAMSAI to serve food every Saturday without fail.”
Breakfast Packs
Breakfast is the most important meal of the day, yet the number of children facing food poverty in Milton Keynes has continued to rise, reflecting a national trend exacerbated by the cost of living crisis. The School Breakfast Project delivers milk and cereals to seven local schools within Milton Keynes. In addition to this, we provide food parcels for students to take home during school terms and holidays. This pupil focussed initiative supports their development and enhances their ability to concentrate and engage in school activities. We also partner with local businesses and community organizations to ensure the sustainability and reach of this vital program.
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A headteacher said “At three of our primary schools in Milton Keynes, families have been benefiting from DREAMSAI support. The charity volunteers who drop off the hampers are wonderfully polite and thoughtful.”
Interfaith Hampers
Based on SAI teachings of ‘Sabka Malik Ek’, we distribute festive hampers for Diwali, Eid , Christmas & Easter enabling the communities their special festivals. These hampers bring joy and support to families during these important times, fostering a sense of unity and inclusiveness.
Food Parcels
The food parcels project started in response to the pandemic in 2020 has become essential, especially during the ongoing cost of living crisis. We deliver about 4,160 free food parcels annually to those in need in Milton Keynes. These weekly parcels provide nutritious meals to our most vulnerable community members. Around 150 volunteers from diverse backgrounds participate in this project working as procurement, packing, and delivery teams. The procurement team collects donations from food banks, partners, and supermarkets, and youth volunteers help sort and check expiry dates. These activities are carried out throughout the week, ensuring regular checks and efficient logistics.
Every Saturday, the packing team gathers at Buszy (the old bus station opposite Milton Keynes train station) to assemble food bags for households across Milton Keynes. They unload the van, sort items, pack the bags, and load vehicles for delivery. This effort, driven by youth volunteers, fosters community spirit and offers them a chance to engage in meaningful work. Volunteers from diverse backgrounds unite for a common purpose and positively impacting society.
The delivery team, composed of adults and sometimes their children, completes the process by not only distributing the food packs to various households but building connections with the recipients and receiving gratitude in return. Every volunteer supports the cause passionately, inspired by Baba’s message of giving food to those in need.
A food parcel recipient said “ I believe that you are the kindest people on this planet. You kept many people who are in the same situation as me alive”
Guinness World Record Event
Our youth volunteers participated in a world record attempt for the longest line of cans, organised by the MK Food Bank. Collecting and lining up 800 cans, they surpassed our target by 200. The new record is 102,447 cans, up from 44,000 in 2014. This journey, fuelled by passion and dedication, involved over 250 organisations. We are proud to be part of this historic Guinness World Record achievement, showcasing incredible unity and effort.
Hidden Stories – The Indian Chapter
In collaboration with the Film Academy Milton Keynes and funded by the Milton Keynes Community Foundation, we launched “Hidden Stories: The Indian Chapter.” This project aimed at highlighting the
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Indian community’s contributions to Milton Keynes over the past fifty years. It was a great opportunity for youth talent to make short films on topics like the NHS, economy, culture, and faith etc.
School Cultural Days
We participate in many school cultural days to showcase Indian culture and we firmly believe that by celebrating our differences, we pave the way for a more inclusive and understanding society. We invite community groups into mandir and participate in city forums to representing the positive contribution of temple & charity in Milton Keynes.
Blood Donation
DreamSai actively collaborates with NHS Blood & Transplant, advocating for increased blood donation within the UK’s Indian community, particularly important due to the shortage of blood types prevalent in Asian communities. Despite only 7% of the UK’s population engaging in blood donations, DreamSai’s campaigns have been fruitful, with 186 new registrants, 55% of whom had never donated before. This is crucial as ethnically matched blood donations significantly aid in treating conditions like thalassemia and sickle cell anaemia. The initiative also focuses on organ and stem cell donations, addressing the critical need for donors within Asian communities, where matching is essential and waiting times are notably longer. DreamSai’s commitment extends to saving lives through kindness and active participation
Three Peak Challenge
Our charity is run by the generous voluntary donations from the community. Our team conducts many fundraising events to raise the much needed funds while promoting health & wellbeing. Three peaks was one of the challenges successfully completed where our volunteers conquered three highest peaks in England, Scotland and Wales. Led by two experienced hikers and a team of like-minded volunteers, the event was a fruitful and pleasant experience for all participants.
A challenge participant said ““This challenge offered not just a test of endurance but also a profound sense of peace and achievement. The satisfaction of reaching each peak was immensely rewarding.”
Awards
We are delighted to have received the prestigious Queen’s Awards for Voluntary Service in 2021, the highest honour for a voluntary group in the UK, bestowed by the Late Her Majesty Queen Elizabeth II. This recognition, equivalent to an MBE for volunteer groups, is a testament to the dedication of our volunteers, donors, and supporters. We are also thrilled to be awarded the Charity of the Year highly commended award at the Milton Keynes Business Achievement Awards (MKBAA) in March 2023. This honour celebrates the hard work of our entire team, whose unwavering commitment continues to drive our mission and positively impact our community.
Our Founder & Chairman Laxman Kastala has received the British Empire Medal (BEM ) in Her Majesty The Queen’s Birthday Honours 2022 list as a recognition of his services to Milton Keynes Community.
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His Majesty King Charles visited Milton Keynes in February 2023 to formally mark Milton Keynes' newly conferred city status. DREAMSAI were honoured to be invited to arrange a stall to exhibit about the charity. His Majesty spent good few minutes at the stall to learn about the charity. He was very kind, friendly, affectionate, and curious. It’s surreal explaining about the charity to none other than the monarch, a lifetime memory and great opportunity to take the charity’s cause further. Before leaving the stall HM said “Please convey my best wishes to every volunteer in your charity and all the Indian community of Milton Keynes. Please continue doing this wonderful work”. All volunteers & community are delighted to learn His Majesty's warmth & kind message.
Partnerships
As an inclusive group, the charity developed positive partnerships with many national & local organisations to collaborate and provide joined up services to widen the reach and impact while minimizing the duplication.
Financial Review
Reserves Policy
The trustees have reviewed the reserves of the charity, the policy is to hold enough to meet six months operating costs.
Principal funding sources
The financial donations are only accepted using digital channels since inception, making this charity a pioneer in using this model. Majority of the donatons are received using the card machine at the Temple or are received using payment options provided on the website. Corpoarte partner funding and grants are another source of income. In addition to the financial donations, the charity also receives the food donations from partners like food bank , local super markets and the communities. The charity is governed by the fund raising regualtor.
Statement of Trustee’s responsibilities
The charity trsutees are responsible for preparing an annul report and financial starements in accordance with applicable law and United Kingdon Accounting standards ( United Kingdom Accepted Accounting Practice)
The law applicable to chariies in England and Waled requires the charty trustess to prepre financial statements for each year which give a true and fair view of the state of affairs of the charity and of the ongoing resources and application of resources of the charty for that preriod. In prpeparing the financial starements th trustess are required to:
Select suitable accounting policies and then apply them consistenctly; observe the methods and principle in the Charities SORP;
Make judgements and estimates that are reasoble and prudent; state whee applicable qaccounting standards have been followed, subject to any matterial departures discoles and explained in the financial statements;
Prepare the financial statements on the going concern basis unless it is inaprropriate to presume that the charity wil continue in business
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The trustees are resposible for keeping proper accounting records that disclose resonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charties act 1993, the charity acccounts and Reports Regulations Act 2008 and the provisions of the trust deed. Trustees are also resposible for sageguarding the assests of the charty hence taking reasoble steps for the prevention and detection of the fraud and other irregularities.
The trustee for the purposes of charity law who served during the year up to the date of this report are set out in page 1.
Approved by the trustees and signed on the behalf by:
Lakshmana Rao Kastala (Chair)
27/12/2024
Income & Expenditure Account for period ending 31[st] March 2024.
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Balance Sheet for the period ending 31[st] March 2024
Tangible Assets
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Independent Examiners Report
Independent examiner's report on the accounts
Independent Examiner’s Report on the accounts
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Report to the trustees/ Dreamsai Milton Keynes
members of
On accounts for the year 31 March 2024 Charity no 1184822
ended
Set out on pages 13-14
)
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I report to the trustees on my examination of the accounts of the above charity for the year ended 31[st] March 2024
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 27/12/2024 Signed: Name: V Anand Relevant professional BA., LLB., ACMA., CIA qualification(s) or body (if any): Address: 106 Walhouse Road Walsall WS1 2BE
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