## **TONBRIDGE CALLING 1[st] April 2023 – 31[st] March 2024 TRUSTEES REPORT CHARITY N0 1184821** **OVERVEIW** **We are now down to 4 Trustees but co-opted Sam Hogwood (food and drink vendors) and James McGonigle (Comms and logistics).** **We put emphasis this year on recycling for TC23 and partnered and paid for a local company Lili to provide suitable bins and then remove and recycle paper, glass and plastics.** **We also partnered, for the first time, an agency to provide the headline act. This was funded by a local entrepreneur who had contacts in the music business. This was our first reggae band.** **TC 23 (1[st] July 2023) was a fantastic day of music, dance, poetry, spoken word with many local charities benefiting from exposure. We also provided a wide range of local food and drink outlets. FUNDING** **Our opening balance was £1,240.** **Financial Report added at end of this Annual Report.** **Receipts 23/24 @ £6,958.** **Payments 23/24 @ £5,892.** **Closing balance 23/24 @ £1,066. [and this amount C/F to 24/25]** **OUTREACH** **Local recycling company to influence other big events to do similar** **We still plan to donate funds for help refugees with learning English and the homeless.** ## **FINANCE** **A financial report in attached and we confirm that Trustee have taken no salary from the charity and that we have no investments and own no property connected with Tonbridge Calling. Our cash holdings are in the Financial Report.** **Our main outlays are for Services including Lili Recyling, First Aid, Security, portable toilets, PA systems, Insurance, generator hire as well as band fees. As part of any fundraising meeting we will discuss local companies to sponsor one or more of these areas.** ## **TRUSTEE MAKE UP** **The 4 trustees have managed to undertake 14 meetings during the reporting period – including, this time face to face meetings to forge a relationship with a local recycling company also many phone calls with the agency providing the headline act.** ## **RISKS** **We kept abreast of all ‘COVID compliant’ and Government Security Risk Assessments during the year and briefed our stewards accordingly.** **We also had water and ice located at our Admin tent.** ## **PREPAREDNESS** **We feel we were well prepared in terms of our preparedness to respond to the national pandemic and kept our Stewards, guests and stall holders up to date with the national guidance as it was published.** The Trustees met for our AGM vla Zoom on 2nd September 2023 where the Treasurer presented her financial report and we agreed thls was a true reflection of the yearfs flnances. Trustee Name Specific Role Sophie Quinnell Treasurer & Vendor Lead Simon Partington Audio/Lo8iStics. Council lead Ted Rogers Musical Director & Logistics Fred Long CharitylRecyclingJStewards There are no Corporate Trustees within TC From- to Whole Period Ditto Ditto Ditto No trustees hold tltle to any TC property Declaratlons The trustees dedare they ha¥e approwl the trustee'5 report above SSgned on behalf ot the charl￿5 trustees: ie Qulnnell Treasurer Fred Long Secretary January 2024 ned copy ofTrea5wer ReKK)rt-or*iMls upltsaded CHARITY (OMMISSION FOR ÈNfjLANDANO WALE5 Torknrfdggcalll Recei tsand ments accounts CC16a Forthe Irorn 01.D42023 31.03.2Wd4 Section A Receipts and payments Unrestrhct•d lundB R•91rt¢tsd lund9 Endowmo Total fund A1 Tea¥￿t5 ARI ktswehi 1CrfJ 336 372 372 271 160 B75 110 110 ISO PAM 5$1 1.326 Fin%iNJd 4U3 Sub tstjl A4A8gB¢•Th& InY•¥*Mnt Sub knt s,￿1 S￿1 Notof rnceipW{wymonts} ASTwaDFfernt4t*ew A6C4bh lundA141tv*•tond Cash funds thi$ ye•rond 1.066 C¢XXR1 ￿%￿n￿lSsI 21Ml￿O?5 Section B Statement of assets alld liabilities at the end of the period Unre$triGted fund R+$triCtsd funds ENdowm4nt funds tonpBrnSt£ B1 Cagh funds Total cash lunds Endowrn•nt fund6 fuDd• fund• lorv4rFsl£ Detalls B2 Olhgr mon4tsry ag8• Fundts>wNch B3 Inv•stmollt a*ets FutsOto*hl¢h GU￿niV￿lu￿ B4ABsots retsltibd for tho ¢h•vity'¥ own use Fundtowhkh knouThtdu• BS LIAbllltl¢s $19n* byotse OitsotruBtees beha￿ofall thÈtrnstè Slgnaiure prtnt Name D4te of roval C¢XX RZ a￿U￿￿(s$) IW112D25 **Charity NameTonbridge Calling No (if any) Tonbridge Calling Receipts and payments accounts CC16a For the period** Period Period **To from** 01.04.2023 31.03.2024 ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Sponsorship
**3,400**
Donations
**100**
Merch/raffle ticket sales
**1,212**
Stall fees
**2,008**
Tea tent sales
**238**
**-**
**-**
**-**
**6,958**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 6,958**
**A3 Payments**
Band fees
**725**
Marquee hire
**100**
Recycling
**336**
Toilet hire
**372**
Security
**272**
Sound engineer
**150**
Insurance
**875**
Website
**106**
Workshopfee
**150**
Event fees
**165**
PA hire
**551**
Stage andpower hire
**1,326**
Sundries
**141**
First Aid
**220**
Merchandise
**403**
**_Sub total_ 5,892**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 5,892**
**_Net of receipts/(payments)_ 1,066**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 1,066**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**3,400**
**100**
**1,212**
**2,008**
**238**
**-**
**-**
**-**
**6,958**
**-**
**-**
**-**
**6,958**
**725**
**100**
**336**
**372**
**272**
**150**
**875**
**106**
**150**
**165**
**551**
**1,326**
**141**
**220**
**403**
**5,892**
**-**
**-**
**-**
**5,892**
**1,066**
**-**
**-**
**1,066**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**3,400**|**-**| ||||**100**|**-**| ||||**1,212**|**-**| ||||**2,008**|**-**| ||||**238**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**6,958**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**6,958**|**-**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**725**|**-**| ||||**100**|**-**| ||||**336**|**-**| ||||**372**|**-**| ||||**272**|**-**| ||||**150**|**-**| ||||**875**|**-**| ||||**106**|**-**| ||||**150**|| ||||**165**|| ||||**551**|| ||||**1,326**|| ||||**141**|| ||||**220**|| ||||**403**|**-**| ||||**5,892**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**5,892**|**-**| |||||| ||**-**|**-**
**-**
**-**
**-**|**1,066**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**1,066**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**-**
**-**
**-**
**1,066**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval