**TONBRIDGE CALLING 1[st] April 2020 – 31[st] March 2021** ## **TRUSTEES REPORT** **After consulting with the Charity Commission helpline it was agreed that, as our one day outdoor festival was cancelled due to COVID restrictions, we need only make a very short report.** **We are still 100% committed to our original purpose of giving our Town a brilliant one day music, dance, poetry, spoken word and circus skills event with local charities benefiting from exposure. We also provide an outlet for local food and drink stalls.** **Our bands and vendors all agreed to come back in 2021 if Government rules around Lockdown allowed.** **We had plans for various fundraisers but pandemic restrictions necessitated cancelling these events (including disco and quiz nights).** ## **FUNDING** **Our opening balance was £3561 – as we were unable to stage our quarterly fundraising events due to the ensuing covid-19 restrictions, our closing balance was also £3561.** **Going forward t,here is now uncertainty around whether we will need to pay our council a fee to use the recreation park which we have used free of charge, for 3 years.** ## **OUTREACH** **As the country was on Lockdown all of our plans for community outreach was curtailed. This, coupled with the uncertainty around what the council might charge in the future, made us take the difficult decision not to make any charitable donations in the reporting year.** ## **FINANCE** **A financial report in attached and we confirm that Trustee have taken no salary from the charity and that we have no investments and own no property connected with Tonbridge Calling. Our cash holdings are in the Financial Report.** **As mentioned above we have held onto our funds this year to enable us to plan for the services* we’ll be needing going forward as well as enabling us to respond to whatever fee the council decide upon.** ***Services including First Aid, Security, portable toilets, PA systems, Insurance, generator hire; not an exhaustive list (may need to provide PPE etc going forward)** ## **TRUSTEE MAKE UP** **Going down from 6 Trustees to 5 has, on one hand, made decision making easier, but has also made us think about maybe taking on another trustee for fresh blood and new thinking – again this decision was put on the back burner due to** ## **COVID and the lack of face-to-face meetings with potential candidates.** ## **RISKS** **We will await government guidance before (Zoom) meeting to see if a ‘COVID compliant’ event can go forward in 2021 – the costs of PPE may mean we seek additional funding from both private and business donators whilst also exploring funding from benevolent charitable companies.** ## **PREPAREDNESS** **We feel we were well prepared in terms of our preparedness to respond to the national pandemic and kept our Stewards, guests and stall holders up to date with the national guidance as it was published.** **The Trustees carried out a virtual AGM via Zoom on 15[th] June 2020 where the Treasurer presented her report and the Event Director gave a presentation on current legislation in relation to outdoor events (or lack of) in 2020.** **----- Start of picture text -----**
Trustee Name From – to
Specific Role
Faydra Mitchell Event Director & Whole
Council Ld period
Sophie Quinnell Treasurer & Vendor Ditto
Lead
Simon Partington Audio Director & Ditto
**----- End of picture text -----**
||Logistics|| |---|---|---| |Ted Rogers|Musical Director &
Logistics|Ditto| |Fred Long|Charity contact &
Secretary|Ditto| |**There are no Corporate Trustees within TC**
**No trustees hold title to any TC property**||| ## **______________________________________________________ Declarations** **The trustees declare they have approved the trustee’s report above** ## **Signed on behalf of the charity’s trustees:** Signed page below Signed page below **Sophie Quinnell Fred Long Treasurer Secretary** 19th **January 2022** PREPAREDNESS We feel we were well prepared In temis of our preparedness to respond to the natlonal pandemlc and kept our Stewards. guests and stsll holders up to date wlth the natlonal 8uidante as it was publlshed. The Trustees carrfed out a virtual AGM via Zoom on 15 June 2020 where the Treasurer presented her report and the Event Dlrector gave a presentatlon on current legislatlon in relatlon to outdo events (or lack ofj in 202 Trustee Name Speafic Role Faydra Mitchell Event Director & Council Ld sophie Quinnell Treasurer & Vendor Lead Simon Partington Audio Dirertor & Logistics Ted Rogers Musical Director & Logistics Fred Long CharTty contsct & Secretary There a￿ no Corporate Trustees wlthin TC From- to Whole period Ditto Ditto Ditto Ditto No trustees hold title to any TC property Declafatlons Sophle Qulnnell Treasurer Fred Lon8 Secretsry I9￿ January 2022 Signed copy of Treasurer Report – originals uploaded Sèction B Statetnent of assets and liabililies at the end of the period rth B1 Ca•hfvnd¥ B6 U•bil **----- Start of picture text -----**
Charity Name No (if any)
Receipts and payments accounts
For the period Period start date Period end date
To
from 01.04.2020 31.03.2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
0,00 - - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts - - - -
A3 Payments
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 0,00 ] - - -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments - - - -
Net of receipts/(payments) - - - -
A5 Transfers between funds - - - -
A6 Cash funds last year end 3,561 - - 3,561
Cash funds this year end 3,561 - - 3,561
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |||**Unrestricted**||**Restricted**| |---|---|---|---|---| |**Categories**|**Details**|
**funds**||**funds**| |**B1 Cash funds**||**to nearest £**
**-**
**-**
**-**
**3,561**
**_Total cash funds_**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree|#REF!
balances with receipts and payments
account(s))|OK|| |||**Unrestricted**||**Restricted**| |||**funds**||**funds**| |**B2 Other monetary assets**|**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**|||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**|**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature
Print|Name|| Signed by one or two trustees on behalf of all the trustees **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
**Last year** ## **to the nearest £** **-** **-** **-** **-** ## **Endowment funds** **to nearest £ - - - -** OK **Endowment funds to nearest £ - - - - - -** **Current value (optional) - - - - -** **Current value (optional) - - - - - - - - - When due (optional)** Date of approval