Trustees’ Annual Report for the period
From 01.09.22 Period start date To 31.08.23 Period end date
Charity name: Friends of Poloafrica Development Trust (FOPDT)
Charity registration number: 1184806
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the charitable purposes (according to the law of England and Wales) as the trustees see fit from time to time in particular but not limited to advancing the education and skills of young people for the public benefit by making grants and awards to the Poloafrica Development Trust. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main aim of the charity is to raise funds for the Poloafrica Development Trust. This has been achieved although it was hoped to undertake greater activity and raise more. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees are fully cognisant of the public benefit criteria and are completely confident that the charity falls within it. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has continued its funding of the educational development and Bee Keeping projects in support of the educational and welfare aims of the Poloafrica Development Trust. |
|
|---|---|---|---|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a stable condition and the Trustees are confident that it will grow. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity is holding minimal reserves but will be using them as and when deemed necessary for projects. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Trustees consider the charity a going concern. |
Additional information (optional)
| You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Currently the charity is highly dependent on the support of the ERS Foundation and the Trustees wish to record their deep gratitude to the Trustees of ERSF. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | 1. Inability to raise sufficient funds to support the RSA charity. 2. Loss of support of key personnel in particular Mark Cann and Catherine Cairns. 3. Critically unstable political situation/civil unrest. |
Structure, Governance and Management
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The charity is governed by CIO constitution. |
|---|---|---|
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The Charity is a CIO. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Founding Trustees were selected by the Chairman. Trustees are selected by the existing Trustees with approval and nominations accepted from. Poloafrica Development Trust. The Charity intends to advertise future vacancies. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All Trustees receive a Trustee induction and are encouraged to visit the RSA Poloafrica Development Trust. |
| Relationship with any related parties |
Para 1.51 | By definition the key relationship is that between Trustees of the Charity and the Poloafrica Development Trust. |
Reference and Administrative details
| Charityname | Friends of Poloafrica Development Trust (FOPDT) |
|---|---|
| Other name the charity uses | FOPDT |
| Registered charity number | 1184806 |
| Charity’s principal address | Friends of Poloafrica Development Trust (FOPDT) 10a High Street PEWSEY Wiltshire SN9 5AQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mark Cann | Chairman | |||
| Emma Cann | Treasurer | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Mark Cann | Emma Cann | |
| Chairman | Trustee | |
| 28thNovember 2023 | ||
| 28thNovember 2023 |
Friends of Poloafrica Development Trust ACCOUNTS 01.09.22 to 31.08.23 Current Account:
| Date | Chq | Description | Amount | |
|---|---|---|---|---|
| 01.09.23 | Opening balance | £38,923.00 | ||
| 26.09.23 | trans | Poloafrica Development Trust | * | -£10,023.50 |
| 02.12.23 | trans | Poloafrica Development Trust | * | -£10,023.50 |
| 30.01.23 | bacs | Polo Splice - polo stick repair kits | * | -£746.83 |
| 30.01.23 | trans | Poloafrica Development Trust | * | -£10,023.50 |
| 16.03.23 | trans | Poloafrica Development Trust | * | -£5,023.50 |
| 11.04.23 | trans | ERSF | * | £30,000.00 |
| 28.04.23 | trans | Poloafrica Development Trust | * | -£10,000.00 |
| 20.06.23 | trans | ERSF | * | £5,000.00 |
| 21.06.23 | trans | Poloafrica Development Trust | * | -£10,023.50 |
| 04.08.23 | trans | Poloafrica Development Trust via wise | * | -£100.00 |
| 07.08.23 | trans | Poloafrica Development Trust via wise | * | -£9,900.00 |
| 29.08.23 | bacs | Mark Cann 4 x flights for filming trip | * | -£3,341.20 |
| £4,717.47 | ||||
| Total Income | £35,000.00 | |||
| Total Expenditure | £69,205.53 | |||
| Closing Balance | £4,717.47 |
| Misc | |||
|---|---|---|---|
| Donations | **Income ** | Grants | Expenses |
| £10,023.50 | |||
| £10,023.50 | |||
| £746.83 | |||
| £10,023.50 | |||
| £5,023.50 | |||
| -£30,000.00 | |||
| £10,000.00 | |||
| -£5,000.00 | |||
| £10,023.50 | |||
| £100.00 | |||
| £9,900.00 | |||
| £3,341.20 | |||
| -£35,000.00 | £0.00 | £65,117.50 | £4,088.03 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees On accounts for the year ended Set out on pages Responsibilities and basis of report |
Charity Name Friends of Poloafrica Development Trust |
Charity Name Friends of Poloafrica Development Trust |
Charity Name Friends of Poloafrica Development Trust |
|---|---|---|---|
| 31/08/2023 | Charity no (if any) |
1184806 | |
| (remember to include the page numbers of additional sheets) | |||
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023DD / MM / YYYY. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
• the accounts did not accord with the accounting records; or • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: Name:
Relevant professional qualification(s) or body
Oct 2018
IER
1
(if any):
Address:
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
IER
2