## **Charity Commission** ## Charity Commission Annual Return 2022 ## **FRIENDS OF POLOAFRICA DEVELOPMENT TRUST** Charity registration number: 1184806 **Most of the information you give in this form will become publicly available on the Register of Charities. Any field that the Charity Commission will not display will be clearly marked. This document is a record of the information provided in the Annual Return 2022.** ## **Financial period** ## **Financial period start date** 01/09/2021 ## **Financial period end date** 31/08/2022 ## **Income and spending** ## **Income £** £60,000 ## **Spending £** £30,071 **Serious Incidents** **For the period of this return, were there any serious incidents in your charity that have not been reported to the Charity Commission?** No ## **Fundraising - professional fundraiser** **Did your charity raise funds from the public?** No ## **Grantmaking** **Was grant making the main way your charity carried out its purposes?** Yes ## **Government contracts** **During the financial period for this annual return, d, id the charity receive income from contracts (other than grant agreements) with central government or local authorities?** No ## **Government grants** **During the financial period for this annual return, did the charity receive income from grants from central government or local authorities?** No ## **Income from outside the UK** **Did your charity receive income from outside the UK ?** No ## **Spending outside England & Wales** ## **Did your charity operate outside England and Wales?** Yes **Select countries/territories your charity operated in during the financial period covered by this annual return** ⊠ South Africa £ 30071 **South Africa** **Record the total expenditure by country/territory., Please round all figures to the nearest pound (do not enter decimal points or commas)** £ 30071 ## **Spending outside England & Wales** **When spending money or working outside England and Wales, did your charity transfer money other than using the regulated banking system?** No ## **Spending outside England & Wales** **Did your charity have procedures and controls in place to monitor expenditure outside England and Wales?** Yes **Are the trustees satisfied that your charity’s risk management policies and procedures adequately covered activities and spending outside England and Wales?** Yes ## **Trading subsidiaries** **Did the charity have any subsidiaries?** No ## **Trustee payments** **Did any of the trustees receive any remuneration, payments or benefits from the charity other than refunds of legitimate trustee expenses?** No **Did any of the trustees resign and then take up employment with the charity?** No ## **Employees' salaries** **Did any of your charity's staff receive total employee benefits of £60,000 or more? Select No if your charity does not have any staff , or does not pay any staff.** No **For your highest paid member of staff only, what was the total value of their employee benefits?** **(For example if your highest paid member of staff received £35,000 enter 35000). If you do not have any staff or did not pay any staff, enter 0 (zero)** £0 ## **Volunteers** **How many UK volunteers, excluding trustees, did the charity have during the financial period?** 0 ## **Financial controls** **Did your charity review its internal financial controls?** Yes **Privacy statement** **Any information you give us will be held securely and processed only in accordance with the rule on data protection. We will not disclose your personal details to anyone unconnected to the Charity Commission unless:** - **you have consented to their release; or** - **we are legally obliged to disclose them; or** - **we regard disclosure as either (a) necessary so that we can properly carry out our statutory functions or (b) necessary in the public interest.** **We may share and disclose information about you with relevant public authorities, regulatory bodies and agencies, outside the Charity Commission but only if:** - **we can lawfully do so; and** - **we decide that disclosure is necessary for national security, crime detection, prevention, and law enforcement, or other issues in the public interest** **Information we collect about you** **We will use this information:** **To enable us to carry out our statutory functions and duties;** **This will include the following actions:** - **(a) update, consolidate, and improve the accuracy of our records;** - **(b) undertake crime detection and prevention and law enforcement and assist the third parties specified above to investigate or prevent crime and carry out law enforcement;** - **(c) data analysis, testing, research, statistical and survey purposes Information we receive from other sources.** **Information we receive from other sources** **We may combine this information with information you give to us and information we collect about you.** **We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).** **We will ensure that any such disclosure and use is proportionate; considers your right to respect for your private life; and is done fairly and lawfully in accordance with the data protection principles of the Data Protection Act.** **The Data Protection Act 1998 regulates the use of 'personal data', which is essentially any information, however stored, about identifiable living individuals.** **As a 'data controller' under the Act, the Charity Commission must comply with it. Any changes we may make to our privacy statement in the future will be set out in the replacement version of this form.** ## **Please check back frequently to see any updates or changes to our privacy policy.** ## **Declaration** **Your role at the charity (select one):** ⊠ Trustee |**Your role at the ch**
⊠Trustee|**arity (select one):**| |---|---| |**Given names**|Emma Frances| ||| |**Family name**|Cann| ||| |**Telephone**|07795328928| |**number**|| ||| |**Email**|emma@bff.org.uk| ||| |**Date submitted**|20/09/2022| **It is a criminal offence under section 60 of the Charities Act 2011 for anyone to knowingly or recklessly provide false or misleading information to the commission; this includes suppressing, concealing or destroying documents.** ## **Friends of Poloafrica Development Trust ACCOUNTS 01.09.21 to 31.08.22 Current Account:** |||||||**Misc**| |---|---|---|---|---|---|---| |**Date**|**Chq**|**Description**||**Amount**|**Donations**|**Income**| |**01.09.22**||**Opening balance**||**£13,993.50**||| |||no transactions till 17.01.22||||| |17.01.22|bacs|Emma Cann|*|-£5,000.00||| |18.01.22|Chq|ERSF|*|£30,000.00|-£30,000.00|| |19.01.22|trans|Poloafrica Development Trust|*|-£10,023.50||| |07.04.22|Chq|ERSF|*|£30,000.00|-£30,000.00|| |20.05.22|trans|Poloafrica Development Trust|*|-£10,023.50||| |21.07.22|trans|Poloafrica Development Trust|*|-£10,023.50||| |||||**£38,923.00**|**###**|**£0.00**| **Total Income Total Expenditure Closing Balance** - **£60,000.00 £35,070.50 £38,923.00** ## **Grants** ## **Expenses** £5,000.00 £10,023.50 £10,023.50 £10,023.50 **### £5,000.00** ## **Friends of Poloafrica Development Trust ACCOUNTS 01.09.20 to 31.08.21** ## **Current Account:** |**Date**|**Chq**|**Description**||**Amount**|**Donations**|**Misc Income **|**Grants**| |---|---|---|---|---|---|---|---| |**01.09.20**||**Opening balance**||**£1,064.00**|||| |24.09.20|Chq|ERSF|*|£28,000.00|-£28,000.00||| |25.11.20|trans|Poloafrica Development Trust|*|-£10,023.50|||£10,023.50| |24.03.21|trans|Poloafrica Development Trust|*|-£5,023.50|||£5,023.50| |28.06.21|trans|Poloafrica Development Trust|*|-£5,023.50|||£5,023.50| |05.08.21|Chq|ERSF|*|£5,000.00|-£5,000.00||| |||||**£13,993.50**|**-£33,000.00**|**£0.00**|**£20,070.50**| |||**Total Income**||**£33,000.00**|||| |||**Total Expenditure**||**£20,070.50**|||| |||**Closing Balance**||**£13,993.50**|||| ## **Friends of Poloafrica Development Trust ACCOUNTS 07.08.19 to 31.08.20** ## **Current Account:** |**Date**|**Chq**|**Description**||**Amount**|**Donations**|**Misc Income **|**Grants**| |---|---|---|---|---|---|---|---| |**01.10.19**||**Opening balance**||**£0.00**|||| |31.10.19|bacs|CU2 Ltd|*|£500.00|-£500.00||| |30.03.20|Chq|ERSF|*|£20,000.00|-£20,000.00||| |20.04.20|Chq|Chariadmin - refund of grant paid out on Trust's behalf|*|-£7,523.50|||£7,523.50| |30.04.20|trans|Natwest - compensation paid|*|£30.00||-£30.00|| |30.04.20|trans|Natwest - compensation for telephone costs|*|£70.20||-£70.20|| |30.04.20|trans|Natwest - compensation for travel costs|*|£10.80||-£10.80|| |23.06.20|trans|Poloafrica Development Trust|*|-£12,023.50|||£12,023.50| |||||**£1,064.00**|**-£20,500.00**|**-£111.00**|**£19,547.00**| |||**Total Income**||**£20,661.00**|||| |||**Total Expenditure**||**£19,547.00**|||| |||**Closing Balance**||**£1,064.00**|||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sèction A Independent Examiner's Report Report to ihe tnjsteul m•mb8rs ot Ot PoioAF&i