**Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From**|**1**|**10**|**2022**|**To**|**30**|**09**|**2023**|
Section A Reference and administration details
**Charity name**
BEECH HILL CHURCH, OTLEY
BETHEL CHURCH, OTLEY, BETHEL EVANGELICAL CHURCH
**Other names charity is known by** CHURCH **Registered charity number (if any)** 1184784 **Charity's principal address** 20-24 Westgate Otley West Yorkshire Postcode LS21 3AS
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Michael Thomas
Dennis|Trustee/Elder|1 October 2022 - 30
June 2024|Members|
||Christopher
George Haley|Chair/Elder/Pastor||Members|
||Richard Bailey
Hughes|Trustee/Elder||Members|
||Steven Bowers|TemporaryTrustee|1 July2023 - onward|Members|
||||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
May **2023**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
(eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected by members Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Our church objectives (as per those listed against our charitable status registration) are the advancement of the Christian faith primarily but not exclusively within Otley and the surrounding neighbourhood and such other charitable purposes as shall, in the opinion of the charity trustees, further the work of the Church.
**TAR**
May **2023**
2
In order to achieve our objective this year we have continued a number of activities:
- Bible teaching and corporate worship at Sunday services
- Midweek Life Groups
- Providing pastoral care and support to those who come to church
- Holding regular prayer meetings
- Running a Tots and Toys Group
- Running a stall at Otley Carnival
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Various other events designed to introduce people to the Christian faith and the church community
- Teaching of new and seasoned Christians how to grow in their faith and put their faith into practice in their day to day lives
We have complied with our duty to provide public benefit in this period, furthering our aims of advancing the Christian faith, providing a stay and play toddler group, open to all, and also providing a space wider community use.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
May **2023**
3
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The achievements of the church during the period include:
- The church welcomed two new people into membership to help achieve our purposes.
- The church unanimously adopted an amendment to the Church Handbook to allow for female deacons.
- The church appointed three new deacons: its first in a number of years.
- Again the church ran a stall at Otley Carnival and provided a baby change and breastfeeding area.
- The church opened up the foyer for the Otley Victorian Fayre and welcomed in members of the public to play carnival games.
- The building is continuing to host a number of community groups and charities.
**TAR**
May **2023**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity’s key annual expenditure is the regular payment of the pastor’s salary. Consequently, it is the charity’s policy to endeavour to hold cash on account sufficient to cover three months forward salary, and employer’s NI, plus premises overhead costs.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The charity`s principal sources of funds are:
- i) single donations from individual supporters and churches ii) regular monthly donations from individual supporters iii) grants from trusts
- The key objectives of the charity are achieved through the activities of the Pastor, a paid officer of the charity, and volunteering members and attendees of the church.
The charity now has adequate reserves, but the trustees consider that they neither short term nor long term investments should be made at this time. The charity has no investments.
## **Section F Other optional information**
In the next reporting period we hope to appoint a new permanent trustee/elder, further grow our church membership, increase our work amongst children and young people.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
**TAR**
May **2023**
5
## **BEECH HILL CHURCH, OTLEY CIO**
## **REPORT AND ACCOUNTS**
**30th SEPTEMBER 2023**
## **BEECH HILL CHURCH, OTLEY CIO**
Address 20-24 Westgate Otley LS2 3AS Trustees C Haley M Dennis resigned 30.6.2023 R Hughes S Bowers Appointed 1.7.2023 Accountants Lee & Company Chartered Accountants Photon House Percy Street Leeds LS12 1EL Registered Charity No 1184784
1
## **Independent Examiner’s Report to the Trustees of BEECH HILL CHURCH, OTLEY CIO**
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30th September 2023.
## **Responsibilities and basis of report**
Having satisfied myself that the accounts of the CIO are not required to be audited and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent Examiner’s Statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the accounts to be reached.
## **Anna McClean FCA**
**Lee & Company Photon House, Percy Street Leeds LS12 1EL**
## **28th June 2024**
**3**
## **BEECH HILL CHURCH, OTLEY CIO**
## **Statement of Financial Activities for the year ended 30th September 2023**
|**Notes**
**Income from:**
Donations, legacies and Grants
Letting income
2
Interest
**Expenditure on:**
Salaries
Preaching fees
Conferences
Children's ministry
Gifts
Evangelism
Books
Rates and Insurance
Light and heat
Housekeeping
Legal and professional fees
Office expenses
Church Weekend
Sundry
Cleaning and maintenance
Building refurb expenses
Accountancy fees
Depreciation
**Net income**
**Reconciliation of funds**
Total funds brought forward
Transfers
Total funds carried forward
9|**2022**
**Unrestricted Designated**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
**£**
**£**
82,539
665
-
83,204
82,158
17,631
-
-
17,631
17,150
78
-
-
78
-|
|---|---|
||100,248
665
-
100,913
99,308|
||37,970
-
-
37,970
34,133
550
-
-
550
328
1,190
-
-
1,190
486
787
-
-
787
656
4,845
-
-
4,845
4,900
6,560
823
-
7,383
3,840
158
-
-
158
247
719
-
-
719
646
9,450
-
-
9,450
3,700
2,160
-
-
2,160
1,599
1,466
-
1,466
1,149
1,684
-
-
1,684
1,936
5
665
670
2,916
1,035
-
-
1,035
565
8,534
-
-
8,534
9,243
377
-
-
377
922
360
-
-
360
360
11,196
-
-
11,196
10,316|
||89,046
1,488
-
90,534
77,942|
|||
||11,202
(823)
-
10,379
21,366
25,872
1,642
469,469
496,983
475,617
470,288
(819)
(469,469)
-|
||507,362
-
-
507,362
496,983|
The notes on pages 6 to 8 form part of the accounts.
4
## **BEECH HILL CHURCH, OTLEY CIO**
## **Balance Sheet as at 30th September 2023**
|**Notes**
**Fixed assets**
6
**Current assets**
Debtors
7
Cash at Bank and in hand
**Creditors: amounts falling due**
**within one year**
8
**Net Assets**
General fund
Designated fund
**Restricted fund**
**Total funds**
9
**Unrestricted Funds**|**2022**
£
£
£
462,597
469,393
2,366
3,730
42,759
24,220
45,125
27,950
507,722
497,343
360
360
507,362
496,983
507,362
25,872
-
1,642
**-**
469,469
507,362
496,983|**2022**
£
£
£
462,597
469,393
2,366
3,730
42,759
24,220
45,125
27,950
507,722
497,343
360
360
507,362
496,983
507,362
25,872
-
1,642
**-**
469,469
507,362
496,983|**2022**
£
£
£
462,597
469,393
2,366
3,730
42,759
24,220
45,125
27,950
507,722
497,343
360
360
507,362
496,983
507,362
25,872
-
1,642
**-**
469,469
507,362
496,983|
|---|---|---|---|
|||||
|||||
|||507,722
497,343
360
360||
|||507,362
496,983||
|||507,362
25,872
-
1,642
**-**
469,469||
|||507,362
496,983||
The financial statements were approved by the Board of Trustees on 28th June 2024 and were signed on its behalf by:
## **R Hughes - Trustee**
The notes on pages 6 to 8 form part of the accounts.
5
## **BEECH HILL CHURCH, OTLEY CIO**
**Notes to the accounts 30th September 2023**
## **1. Accounting Policies**
## **Basis of accounting**
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and with the Charities Act 2011.
## **Incoming resources**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
## **Expenditure**
Expenditure is recognised when a liability is incurred, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - 2% on cost
Fixtures and fittings - Straight line over 5 years
## **Fund accounting**
Funds held by the charity are either:
Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.
Designated funds are funds designated by the trustees from unresricted reserves.
Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the fiancial statements.
## **2. Letting income**
|**2. Letting income**|||
|---|---|---|
||**2023**|**2022**|
||£|£|
|Hire of premises (no services provided)|17,631|17,150|
## **2. Trustees Remuneration and expenses**
During the year there were three trustees, one Trustee was the pastor and he received remuneration, the other two Trustees received no remuneration or expenses during the year.
6
## **4. Staff costs**
The average number of employees during the year was as follows
||**2023**||**2022**||
|---|---|---|---|---|
|Pastor||1||1|
No employees received emoluments in excess of £60,000
## **5. Net movement in funds**
The net movement of funds is after charging:
|**5. Net movement in funds**
The net movement of funds is after charging:|||
|---|---|---|
||**2023**|**2022**|
||£|£|
|Independent Examiner's remuneration|360|360|
|Depreciation of tangible fixed assets|11,196|10,316|
## **6. Tangible Fixed Assets**
|**Cost brought forward**
At 1st October 2022
Additions
At 30th September 2023
**Depreciation**
At 1st October 2022
Charge for the year
At 30th September 2023
**Net Book Value**
As at 30th September 2023
As at 30th September 2022|**Freehold**
**Fixtures &**
**property**
**Fittings**
**Total**
£
£
£
495,154
2,064
497,218
4,400
4,400|
|---|---|
||495,154
6,464
501,618|
||27,412
413
27,825
9,903
1,293
11,196|
||37,315
1,706
39,021|
||457,839
4,758
462,597|
||467,742
1,651
469,393|
## **7. Debtors: Amounts falling due within one year**
Other Debtors
|**2023**|**2022**|
|---|---|
|£|£|
|2,366|3,730|
7
## **8. Creditors: Amounts falling due within one year**
|Accruals
**9. Movement in funds**
**Unrestricted funds**
**Designated Funds**
Relief
Church Weekend
Ilkley Work
**Restricted funds**
Building fund
**Total funds**|**At**
**Incoming**
**Resources**
**1.10.22**
**resouces**
**expended**
£
£
£
25,872
100,248
89,046
819
-
-
-
665
665
823
-
823|**2023**
**2022**
£
£
360
360|
|---|---|---|
|||**Transfers**
**At**
**30.9.23**
£
£
470,288
507,362
(819)
-
-
-
-
-|
||27,514
100,913
90,534|469,469
507,362|
||469,469
-
-|(469,469)
-|
||496,983
100,913
90,534|-
507,362|
**Building fund - restricted** - this fund was for amounts received specifically for the building project and paid out on the building project expenses.This work has been completed and the fund is no longer available. The property is not used for restrictive purposes but for general use. The property has therefore been transferred to unrestricted funds.
8