Trustees’ Annual Report for the period
From 1 August 2020 To 31 July 2021 Charity name: FITZJOHNS FOODBANK
Charity registration number: 1184775
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is to provide relief of financial hardship among persons residing in Lewes and surrounding local areas in such ways as the trustees think fit, in particular but not exclusively by providing food, essential toiletries and household items to individuals and families in need and/or for the distribution by other charities or organisations working to prevent or relieve poverty in Lewes and local surrounding districts. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fitzjohns Foodbank exists to enable Lewes community to respond to food poverty in the town by: - raising awareness of food poverty - receiving donations of food and financial support from local businesses, schools, churches and individuals - distributing food, essential toiletries and household items to individuals and families in need residing in Lewes and local surrounding areas - working with others to identify and combat the wider causes of food poverty |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about: SORP reference
| SORP reference | |||
|---|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The trustees are grateful for the contribution made by all our regular volunteers, number about 30, and who have repeatedly gone above and beyond to ensure service to clients continued, in a safe and effective manner throughout the Covid-19pandemic. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Fitzjohns Foodbank acts as a crucial point of connection between the local community who would like to help their neighbours and those who are in need. From March 2020, in response to the COVID-19 pandemic we swiftly redesigned our operational processes, allowing us to continue to serve those in need, receiving and processing an unprecedented volume of food in a safe and effective way. Numbers of households being helped each week ranged from a high of 48 at the start of the year (78 adults and 57 children) and was down to a more normal 33 households at the end of the period. We aim to provide at least 2 days worth of dry and fresh provisions, plus essential household items (to a nominal value of around £35). The foodbank also provides volunteer opportunities to around 30 people, enabling social connection and contribution. Feedback received from our clients indicates the difference our service makes to them. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Thanks to the generosity of the local community and supported by grants from local charitable trusts as well as local authorities, Fitzjohns Foodbank ended the financial year in a strong financial position. This allowed us to adequately respond to increased costs owing to the Covid-19 pandemic and to plan for the future. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Trustees agreed that a modest amount of funds, roughly equivalent to 3 months running costs, should be held as a minimum reserve. |
| Amount of reserves held | Para 1.22 | Thanks to unprecedented levels of donations, cash funds at end July 2021 were £40,327.05 These included £1,515.77 of restricted funds (donated specifically for Christmas/Holiday and/or Hardship Fund) and approx. £4,800 set aside according to the general reserve policy (3 months running costs). The remainder was held to cover anticipated continued higher than usual expenses, including new arrangements for employing a coordinator, and against predicted reduction in donations and/or grant funding in the future. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | As a result there are currently no financial concerns about the charity as a going concern. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | In the past financial year about 20% of the foodbank's income was from local or central government grants, with the rest from donations from organisations and private individuals. No income was collected from clients. In 2020/21 the foodbank's income comfortably exceeded its expenditure, but this cannot be relied on permanently. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks facing the charity were identified as continued increased expenditure combined with reduced donations/grant income. Trustees have reviewed these risks and made financial plans in light of them. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | New trustees are nominated and then interviewed, after which the name of the person nominated is put to a vote by the existing trustees |
Reference and Administrative details
| Charity name | Fitzjohns Foodbank |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1184775 |
| Charity’s principal address | Christ Church Prince Edwards Road LEWES BN7 1BL |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| Jane Perry | Chair | Chair until 28thJanuary2021 | ||
| Neil Graham Fisher | Christ Church | |||
| Miranda O'Keeffe | From 20 May2021 | |||
| Jessica Marion Sacret | ||||
| Rosalind Bassford | Chair | Chair from 28thJanuary2021 | ||
| Roderic Sylvester Coleman Owens |
||||
| Alyson Owens | ||||
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Jane Perry Position (eg Secretary, Vice-chair Chair, etc) Date 24/5/2022
| Charity Name | Charity Name | Charity Name | Charity No (ifany) |
||
|---|---|---|---|---|---|
| Annualaccountsforthe period | |||||
| Period start date | 01-08-20 | To | Period end date |
31-07-21 |
Section A Statement of financial activities
| Recommended categories by activity Guidance Notes Incoming resources (Note 3) Income and endowments from: Donations and legacies S01 Charitable activities S02 Other trading activities S03 Investments S04 Separate material item of income S05 Other S06 S07 Resources expended (Note 6) Expenditure on: Raising funds S08 Charitable activities S09 Separate material item of expense S10 Other S11 S12 S13 Net gains/(losses) on investments S14 S15 Extraordinary items S16 S17 S18 Other gains/(losses) S19 S20 Reconciliation of funds: S21 S22 1 Total Net movement in funds Total funds brought forward Total funds carried forward Total Net income/(expenditure) before investment gains/(losses) Net income/(expenditure) Transfers between funds Other recognised gains/(losses): Gains and losses on revaluation of fixed assets for the charity’s own use |
Unrestricted funds Restricted income funds Endowment funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05 |
Unrestricted funds Restricted income funds Endowment funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05 |
Unrestricted funds Restricted income funds Endowment funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05 |
Unrestricted funds Restricted income funds Endowment funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05 |
Unrestricted funds Restricted income funds Endowment funds Total funds Prior year funds £ £ £ £ £ F01 F02 F03 F04 F05 |
|---|---|---|---|---|---|
| 42,637 | 1,466 | - | 44,103 | 29,938 | |
| - | - | - | - | 614 | |
| - | - | - | - | - | |
| - | - | - | - | ||
| - | - | - | - | - | |
| - | - | - | - | 17 | |
| 42,637 | 1,466 | - | 44,103 | 30,569 | |
| - | - | - | - | - | |
| 21,441 | 251 | - | 21,692 | 16,712 | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| 21,441 | 251 | - | 21,692 | 16,712 | |
| 21,196 | 1,215 | - | 22,411 | 13,857 | |
| - | - | - | - | - | |
| 21,196 | 1,215 | - | 22,411 | 13,857 | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| 21,196 | 1,215 | - | 22,411 | 13,857 | |
| 17,615 | 301 | - | 17,916 | 4,059 | |
| 38,811 | 1,516 | - | 40,327 | 17,916 | |