## **Chair’s report to AGM of Oxhill Village Hall** 

## **27[th] May 2025** 

Good evening, thank you for coming along tonight, we won’t keep you too long but I’m sure that you will appreciate a review of the year, an update and some of the plans for the future. 

In the year from May 2024, significant work has continued on the village hall renovation project in order to complete the outstanding work, including our smart new Car Park. As you can see we are fully open for business! 

We would like to acknowledge the time and effort put in by the many volunteers who have helped bring the building to this point, over the last year. The items that they have needed to buy have been funded from our working capital, which is pleasing. I want to thank the core team of Lee Robinson, Graham Mannerings and Tony Philpott, the latter produced our new planter that you will have seen (steal that you so and so’s!). I would ask Lee, Graham & Tony to come up and accept this small token of our appreciation of all that they have done. 

Events in the year since our last AGM have included a Pies and Puds event in April, a Family BBQ in July, a fabulous Make-up Demo & talk by Val Garland and our Summer Soiree in August. We held the Progressive Supper in October, a Curry Night in November and the Seniors’ Christmas lunch and Beer and Bubbles in December, all of which were very well received and attended. This year we have had a very successful Auction of Promises, St. Patrick’s celebration supper and an interesting Quiz Night that filled the Hall. The new ‘Talks’ events that we have held in the first 4 months of this year have proved to be interesting and been very well attended and we are planning a further series this coming winter. 

The ever-popular Plant Sale organised by the Garden Club took place on the 14[th] of this month and raised £127, for which we are grateful. 

The extra space and new facilities are now being enjoyed, with Tysoe Tappers, Pilates, several ‘fitness’ classes, a Choir and the Art Group, all have either begun using the hall or have moved back in and are regularly renting the hall. In addition, we have let the Hall for a couple of business meetings and some birthday parties. All of the participants have enjoyed and praised the Hall and its facilities. 

We have continued to receive generous donations from members of our community, for which we are also extremely grateful, we have purchased a commemorative plaque and placed it in the Hall, as you can all see. 

In order to continue our fund-raising efforts so that we can complete the hall to a high standard, the Committee have instigated a 100 Club that has proved successful. 

Upcoming events are the Summer Soiree on Friday, 20 June followed by a Family Barbeque and Boules competition on Saturday 20[th] July. 

We will be repeating the Progressive Supper in September, a new event of a Race Night in October,  the  ever  popular  Curry Night  in  November  and  the  usual  Christmas  events. 



However, the Committee would like to extend the range of events offered to hopefully appeal to all interests and ages, whilst keeping all the favourites. Ideas currently include a special Theatre Night. If you have any ideas or there is anything specific you would like to see, please complete the questionnaire on your seat or speak to one of the Committee. 

My huge thanks to my Committee for all of their support and general helpfulness. Sue Philpott  has  been  our hard  working  Secretary who is  always  looking  ahead  to  future challenges and has been scrupulous with her attention to detail. Ali Sayer has been our everpresent Bookings Secretary and has been vital to us getting great turnouts to our events. Karen McRae has worked tirelessly and very creatively on our communications with both this village and other local ones to ensure our local ‘world’ knows what we are doing and when. 

During the year Rachel Beesley stepped down from the committee due to work pressures and we were fortunate to recruit Sally Mannerings to join the committee and bring her fantastic financial skills to the team. John Mc Kail has been ever-present with his own unique Treasurer’s outlook. Sarah Bracher, after many years on the committee has decided to ‘bring the curtain down’ on her time on our committee and step back to become a ‘friend’ due to the ongoing success of her Curtains business. 

Presentation to Sarah 

Thankfully we were able to recruit Celina Mulhern to the committee and we welcome her insightful inputs. If re-elected, I look forward to continuing to work with you all. Also during the year, Kay Hawtin and Steve McRae stood down for various reasons. All of the people who have left the committee have made a very significant contributions to our success and I thank them again for their inputs and their efforts. 

I understand that Karen, Sue and I all need to stand down according to the Trustee rules and I am pleased to say that Sue and Karen are both willing to stand again if re-elected. 

Thanks also to the “Friends of Oxhill Village Hall” for their support, especially for their generous culinary donations and unstinting help at events. We are very grateful and hope to continue to receive your support as our events would not be anywhere as enjoyable or successful without you. 

Lastly, I would like to express our thanks to the community for their ongoing support, we all look forward to enjoying the events and activities that Oxhill Village Hall is renowned for, with you. 

This concludes my report for the year to May 2025 and I’d like to propose the adoption of this report. 



OXHILL VILLAGE HALL INCOME EXPENDITURE A/C YEAR ENDING 31/03/25 

**2024 INCOME** £2,715.00 LETTINGS _FUNCTIONS_ 

£3,786.83 

|PIES & PUDS<br>£1,219.33<br>LESS COSTS<br>-£512.33<br>£707.00<br>GARAGE SALE<br>£260.56<br>LESS COSTS & DONATION<br>-£168.80<br>£91.76<br>AGM<br>£230.04<br>LESS COSTS<br>-£103.09<br>£126.95<br>BBQ<br>£786.74<br>LESS COSTS<br>-£382.15<br>£404.59<br>VAL GARLAND TALK<br>£1,208.95<br>LESS COSTS<br>-£212.44<br>£996.51<br>SUMMER SOIREE<br>£734.07<br>LESS COSTS<br>-£212.55<br>£521.52<br>PROGRESSIVE SUPPER<br>£705.22<br>LESS COSTS<br>-£163.53<br>£541.69<br>HIPPO TALK<br>£959.91<br>LESS COSTS & DONATION<br>-£731.80<br>£228.11<br>CURRY NIGHT<br>£1,147.96<br>LESS COSTS<br>-£333.91<br>£814.05<br>BEER & BUBBLES<br>£880.52<br>LESS COSTS<br>-£181.69<br>£698.83<br>XMAS LUNCH DONATIONS<br>£638.92<br>LESS COSTS<br>-£552.25<br>£86.67<br>PETER TAYLOR TALK<br>£836.44<br>LESS COSTS<br>-£48.34<br>£788.10<br>COLIN HALES TALK<br>£403.36<br>LESS COSTS<br>-£48.90<br>£354.46<br>AUCTION OF PROMISES<br>£1,470.52<br>ST PATRICK'S SUPPER<br>£913.50<br>LESS COSTS<br>-£371.37<br>£542.13<br>KANS KITCHEN X2<br>£250.14<br>PLANT SALES X2<br>£271.00<br>CRAFT WEEK DONATION<br>£35.00<br>PICKLE BALL<br>£61.95<br>ADVANCED TICKETS FOR APRIL<br>£106.00<br>£5,816.00<br>**TOTAL FUNCTIONS**<br>**£9,096.98**<br>£59,414.00<br>GRANTS<br>£1,410.00<br>£10,127.00<br>DONATIONS<br>£6,120.00<br>£4,883.00<br>GIFT AID<br>£575.74<br>100 CLUB<br>£2,975.00<br>£1,578.00<br>SUNDRY INCOME<br>£185.73<br>-£62.00<br>BAR STOCK ADJUSTMENT<br>£378.00<br>**£84,471.00**<br>**TOTAL INCOME**<br>**£24,528.28**|PIES & PUDS<br>£1,219.33<br>LESS COSTS<br>-£512.33<br>£707.00<br>GARAGE SALE<br>£260.56<br>LESS COSTS & DONATION<br>-£168.80<br>£91.76<br>AGM<br>£230.04<br>LESS COSTS<br>-£103.09<br>£126.95<br>BBQ<br>£786.74<br>LESS COSTS<br>-£382.15<br>£404.59<br>VAL GARLAND TALK<br>£1,208.95<br>LESS COSTS<br>-£212.44<br>£996.51<br>SUMMER SOIREE<br>£734.07<br>LESS COSTS<br>-£212.55<br>£521.52<br>PROGRESSIVE SUPPER<br>£705.22<br>LESS COSTS<br>-£163.53<br>£541.69<br>HIPPO TALK<br>£959.91<br>LESS COSTS & DONATION<br>-£731.80<br>£228.11<br>CURRY NIGHT<br>£1,147.96<br>LESS COSTS<br>-£333.91<br>£814.05<br>BEER & BUBBLES<br>£880.52<br>LESS COSTS<br>-£181.69<br>£698.83<br>XMAS LUNCH DONATIONS<br>£638.92<br>LESS COSTS<br>-£552.25<br>£86.67<br>PETER TAYLOR TALK<br>£836.44<br>LESS COSTS<br>-£48.34<br>£788.10<br>COLIN HALES TALK<br>£403.36<br>LESS COSTS<br>-£48.90<br>£354.46<br>AUCTION OF PROMISES<br>£1,470.52<br>ST PATRICK'S SUPPER<br>£913.50<br>LESS COSTS<br>-£371.37<br>£542.13<br>KANS KITCHEN X2<br>£250.14<br>PLANT SALES X2<br>£271.00<br>CRAFT WEEK DONATION<br>£35.00<br>PICKLE BALL<br>£61.95<br>ADVANCED TICKETS FOR APRIL<br>£106.00<br>£5,816.00<br>**TOTAL FUNCTIONS**<br>**£9,096.98**<br>£59,414.00<br>GRANTS<br>£1,410.00<br>£10,127.00<br>DONATIONS<br>£6,120.00<br>£4,883.00<br>GIFT AID<br>£575.74<br>100 CLUB<br>£2,975.00<br>£1,578.00<br>SUNDRY INCOME<br>£185.73<br>-£62.00<br>BAR STOCK ADJUSTMENT<br>£378.00<br>**£84,471.00**<br>**TOTAL INCOME**<br>**£24,528.28**|PIES & PUDS<br>£1,219.33<br>LESS COSTS<br>-£512.33<br>£707.00<br>GARAGE SALE<br>£260.56<br>LESS COSTS & DONATION<br>-£168.80<br>£91.76<br>AGM<br>£230.04<br>LESS COSTS<br>-£103.09<br>£126.95<br>BBQ<br>£786.74<br>LESS COSTS<br>-£382.15<br>£404.59<br>VAL GARLAND TALK<br>£1,208.95<br>LESS COSTS<br>-£212.44<br>£996.51<br>SUMMER SOIREE<br>£734.07<br>LESS COSTS<br>-£212.55<br>£521.52<br>PROGRESSIVE SUPPER<br>£705.22<br>LESS COSTS<br>-£163.53<br>£541.69<br>HIPPO TALK<br>£959.91<br>LESS COSTS & DONATION<br>-£731.80<br>£228.11<br>CURRY NIGHT<br>£1,147.96<br>LESS COSTS<br>-£333.91<br>£814.05<br>BEER & BUBBLES<br>£880.52<br>LESS COSTS<br>-£181.69<br>£698.83<br>XMAS LUNCH DONATIONS<br>£638.92<br>LESS COSTS<br>-£552.25<br>£86.67<br>PETER TAYLOR TALK<br>£836.44<br>LESS COSTS<br>-£48.34<br>£788.10<br>COLIN HALES TALK<br>£403.36<br>LESS COSTS<br>-£48.90<br>£354.46<br>AUCTION OF PROMISES<br>£1,470.52<br>ST PATRICK'S SUPPER<br>£913.50<br>LESS COSTS<br>-£371.37<br>£542.13<br>KANS KITCHEN X2<br>£250.14<br>PLANT SALES X2<br>£271.00<br>CRAFT WEEK DONATION<br>£35.00<br>PICKLE BALL<br>£61.95<br>ADVANCED TICKETS FOR APRIL<br>£106.00<br>£5,816.00<br>**TOTAL FUNCTIONS**<br>**£9,096.98**<br>£59,414.00<br>GRANTS<br>£1,410.00<br>£10,127.00<br>DONATIONS<br>£6,120.00<br>£4,883.00<br>GIFT AID<br>£575.74<br>100 CLUB<br>£2,975.00<br>£1,578.00<br>SUNDRY INCOME<br>£185.73<br>-£62.00<br>BAR STOCK ADJUSTMENT<br>£378.00<br>**£84,471.00**<br>**TOTAL INCOME**<br>**£24,528.28**|
|---|---|---|
||**TOTAL INCOME**|**£24,528.28**|





OXHILL VILLAGE HALL INCOME EXPENDITURE A/C YEAR ENDING 31/03/25 

## **EXPENDITURE** 

|£709.00<br>ELECTRICITY<br>£689.00<br>WATER & DRAINAGE<br>£634.00<br>INSURANCE<br>£56.00<br>BUSINESS RATES<br>£345.00<br>MOWING<br>£247.00<br>CLEANING<br>100 CLUB PRIZES<br>100 CLUB SET UP COSTS<br>ANNUAL BAR LICENCE<br>£424.00<br>MISCELLANEOUS<br>£81.00<br>BANK CHARGES<br>£3,185.00<br>RUNNING EXPENSES<br>£151,072.00 BUILDING WORK TO DATE<br>**£154,257.00**<br>**EXCESS OF INCOME OVER EXPENSES**<br>**-£69,786.00 EXCESS OF EXPENSES OVER INCOME**||£1,642.77<br>£761.93<br>£629.44<br>£72.13<br>£220.00<br>£530.06<br>£800.00<br>£69.40<br>£100.00<br>£915.67<br>£70.80|
|---|---|---|
|||£5,812.20<br>£19,876.05|
||**TOTAL EXPENSES**<br>**£25,688.25**<br>**-£1,159.97**||





OXHILL VILLAGE HALL BALANCE SHEET AS AT 31/03/25 

|**GENERAL FUNDS**|||
|---|---|---|
|OPENING BALANCE|£3,695.67||
|LESS EXCESS OF EXPENDITURE OVER INCOME|-£1,159.97||
|||**£2,535.70**|
|**BUILDING MAINTENANCE RESERVE**|||
|OPENING BALANCE|£6,310.58||
|ADD TRANSFER TO GENERAL FUND|£0.00||
|||**£6,310.58**|
|**TOTAL VILLAGE HALL FUNDS**||**£8,846.28**|
|REPRESENTED BY|||
|HSBC BANK ACCOUNT||£7,938.25|
|PETTY CASH||£89.03|
|BAR STOCK AND FLOAT||£819.00|
|||**£8,846.28**|



## **AUDITORS CERTIFICATION** 

I have examined the above Income and Expenditure Account and Balance Sheet and I certify them to be in accordance with the books, vouchers and information supplied. 

JAMES SYNGE