Chalr's report to AGM of Oxhill Village Hall 30" May 2024 Good evening, thank you for coming along tonight, we won't keep you too long but I'm sure that you willappreciate a review oftheyear. an update and some ofthe plans forthe future. In the year from April 2023. significant work has continued on the village hall renovation project in order to extend it and to bring it up to date. As you can see and hopefully, will have seen in the Oxhill News. we are nowfully open for businessl We are most grateful to Jill and Colin for allowing us to continue with all the usual village hall activities in the Old Chapel during the time that the hall was out of commission and would like to express our sincere thanks to them again. Events in the year since our last AGM have included a Paella Night in July. the Progressive Supper in October. a Curry Night in Novemberand the Seniors. Christmas lunch and Beer and Bubbles in December. allof which were verywell recewed and attended. Building Regulation approval was finally granted in early 2024. and we were able to uso the hall again. An opening event of a most enjoyable Burn's Night supper hosted by the Scottish contingent of the village was attended by 48 people. The extra space and new facilities are now being enjoyed, withTysoeTappers. Cotswold Chickens. Pilates and the Art Group all having moved back in and regularly lettingthe hall. In April we repeated our Pies and Puds event as it proved so popular last year, this was the case again with unprecedented attendance. The ever-popular Flant Sale organised bythe Garden Club took place on the 14" ofthis month. Regarding an update on the renovation project. since the start we have received total grants ofjust under£250k. and donations ofalmost £30k. Buildingcoststo date are circa £268k. Some of the larger items of expenditure include, SIPS panels, the new kitchen and toilets. including a new disabled toilet. The National Lottery withheld £4.000, representing 596 offunds untilcompletion. and theyfinallyreleasedthisto us in February. All grants applied for have now been received and used but we continue to investigate any other schemes that may be available to us. I hope you will agree that the hall has move(J into the 21- Century-we now have tiroadband courtesy of a free 2-year dealtrom Voneus, and a state-of-the-art audio-visual system enabled by generous grantsfrom the Garden Club and from Oxhill Parish Council forwhich we areverygrateful. We have continued to recerve generous donations from members of our community, for which we are also extremely grateful. we plan to recognise these by placing a commemorative plaque in the entrance hall once work is finally completè and funds allow.
We would also like to acknowledge the time and effort put in bythe manyvolunteerswho have helped bring the building to this point. in particular the core team of John Bicknell, Lee Robinson. Tony Philpot and Stuart Whittaker who have worked with Richard and myself. To lain McPherson forfitting the kitchen and to Robin Stanford who laid the patio so beautifully, and to those that have helped when they could painting and other necessaryjobs, thankyou all. we couldn't have got this farwithout youl In February this year. Jo Collings resigned after being Chair of the Committee tor several years. and. along with Richard. gwing generously of her time and effort in order to bring the haLI to the stsge it is today. We would again like to recognise their commitment and contribution to the hall. which enables the vibrant life of the community we all enjoy. Also, in February. the Committee commissioned an independent report into the condition of the hall. in order to be able to plan outstanding works. This identified a number of issues, some merely cosmetic which we were already aware of and some more major, needingeither rectification orcompletion. A new building group has been set up. reporting to this committee, headed by Lee Robinson. Work has currently halted whilst the group identify the extent and detail of workstill required and obtain quotationsforthis. asthere aresome itemswhich will need the input ofexternal contractors. If anyofyou have anyskillsyou thinkwould bevaluable, please speakto Lee. Other outstanding items which we would very much like to complete, but are entirely dependent on funds, are railings around the new patio area outside the French windows and repairto the existing railings, and resurfacing ofthe car parkarea. Forthe time being, the ground at the end of the patio has been raised and planters are being made to put down the long side ofthe patioto prevent falts. In order to continue our fund-raising efforts so that we can complete the hall to a high standard, the Committee are considering ideas includingthe creation ofa 100 Club. Thiswould work by residents signing up to a draw. at the costof £5 per month, or 260 per year. with halfthe proceeds going towards the hall and the other half being used for cash prizes for 1", and 3, place every month. We are gauging interest in such a scheme so ifyou would like to be part of it. ortor more details. please speak to me. Ifthere is enough interest, the club will be announced in the Oxhill News and ftyers delivered advertising the new scheme. Upcoming events 8reTeas on Sund8y 23d June to coincide with the Garage Sale in aid of Shipston Home Nursing. followed by a Family Barbeque on Saturday20"July. A make-up demonstration evening by Val Garland is planned for earty August which we are sure will also prove popular. so please book early.
We will be repeating the Paella night in September, the Progressive Supper in October and the usual Christmas events. but the Committee would like to extend the range of events offered to hopefully appeal to alL interests and ages, whilst keeping all the favourites. Ideas currently include a film night and talks. If you have any ideas or there is anythingspecific you would like to see. please speakto one of the Committee. My thanks to the Committee for welcoming me as their new Chair and for their ongoing efforts, I look forward to working with you all. Thanks also to the "Friends of Oxhill Village Hall- for their support. especially for their generous culinary donations and unstinting help at events. We areverygratefuland hope to continue to receive your support as our events would not be anywhere as enjoyable or successful without you. Lastly, I would like to express our thanks tothe community for their ongoing support. we all look forward to enjoying the events and acttvtties that Oxhill Village Hall is renowned for, with you. This concludes my report for the yearto May 2024 and I'd Like to propose the adoption of this report.
OXHILLVILLAGE HALL £1,550.CL) LEMNGS £2.71&50 F5&PS LE LESSCHURCH tX)NATION £141 43&17 £84J3 £n7.K• ADV. TKXEfs 2024PIE & PUD5 £8.745fj5 9A13.74 AID f10&32 51114DifiiiicoME £91. 577.46 -£62.OJ £642.26 ELEcfRICITY WATER & DR 5.IKI £246.SX) £423.78 £641.65 HepAIRS &CIEANING £143.92 StATIONERYErc
OXHILLVILLAGE HALL &41AIKE SHEEfASAT OPENING BALANCE £8.482.27 £3 695.67 OPENING BALANCE 65.IM)O. £28.45 £441.00 BAR ST(KK AND FLOAT b+_5-Z gLL