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2021-03-31-accounts

Wansdyke

preparing Young People with Skills for Life

WANSDYKE DISTRICT SCOUT COUNCIL ANNUAL REPORT and ACCOUNTS 2021 Registered Charity Number 1184760 District Registration Number 16714

Wansdyke

WANSDYKE DISTRICT SCOUT COUNCIL ANNUAL GENERAL MEETING

via Zoom

on 28th October 2021 at 8.00 pm

AGENDA

  1. Chairman’s Welcome

  2. Apologies for absence

  3. To confirm minutes of the Annual General Meeting held via Zoom on 23rd September 2020 at 7.30 pm (pages 4 –6)

  4. Matters Arising

  5. To approve the Trustees’ Annual Report for the year ended 31st March 2021 (page 7)

  6. To approve the Trustees’ Accounts for the year ended 31st March 2021 (pages 9-16)

  7. Chairman’s Address

  8. To approve the District Commissioner’s nomination for District Chairman

  9. To elect a District Secretary

  10. To elect a District Treasurer

  11. To elect four persons to the District Executive Committee

  12. To receive and confirm the District Commissioner’s nominations to the District Executive Committee (up to four persons)

  13. To elect two leaders to represent the District on the Avon County Scout Council

  14. To appoint an Independent Financial Examiner for 2021 –2022

  15. The District Commissioner’s Address

  16. Presentations

  17. The County Commissioner’s Address

  18. Any Other Business

  19. Chair closes the meeting

2

MEMBERS of WANSDYKE DISTRICT SCOUT COUNCIL 2019-20

E x Officio Members

Commissioners; District and Group Active Support Managers;

Scouters;

Administrators;

Section Assistants; Skills Instructors; Advisers; All Explorer Scouts;

All members of the District Scout Network;

A representative of the Troop Leadership Forum, selected from amongst the membership of the Forum;

Representatives of each District Explorer Scout Unit, selected from amongst the membership of each Explorer Scout Unit;

A representative of the District Scout Network, selected from amongst the membership of

District Scout Network;

Members and Associate Members of the Movement registered in the Scout District and including Members of District Scout Active Support Units;

All parents of Explorer Scouts;

Persons elected or reselected annually by the District Scout Council on the recommendation

of the District Commissioner and the District Executive Committee;

CHARITY TRUSTEES of WANSDYKE DISTRICT SCOUT COUNCIL (District Executive Committee) 2020-21

Ex Officio: Chair Nigel Wright District Commissioner Tina Curtis Deputy District Commissioner Graham Bush District Explorer Scout Commissioner vacant District Youth Commissioner vacant District Secretary Maddie Difazio-Wright (from 1st December 2020) District Treasurer John Sharp Elected by District Scout Council Will Holmes, Tony Stringer, Tristan Stuart Nominated by District Commissioner Ian Carter, James Swallow, Stuart Whale, John Mander (from 23rd September 2020) Co-opted Mark Smee (from 1st January 2021)

The Deputy District Commissioners and the Deputy Youth Commissioner have right of attendance at District Executive meetings. The County Chair and the County Commissioner or their nominee(s) have right of attendance at District Executive meetings.

3

MINUTES OF THE ANNUAL MEETING OF WANSDYKE DISTRICT SCOUT COUNCIL Wednesday 23rd September 2020 at 7.30 pm

Via ZOOM

  1. The Chairman welcomed everyone to the meeting, especially Stu Ballard representing County Commissioner.

  2. Apologies for absence had been received from non-attending members: Roger Dowse, Tony Clutten and a number of other Scouters and lay officials.

  3. Approval of the Minutes of the 2019 Annual General Meeting held on 24th September 2019 at The Riverside Inn, The Shallows, Saltford BS31 3EZ at 7.30 pm. 92% in favour; 8% abstentions.

  5. Matters Arising. There were none.

  6. Approval of the Trustees’ Annual Report for year ended 31 March 2020. Proposed: Ian Carter, Seconded: Clive Richards. 79% in favour; 21% abstentions.

  7. Approval of the Trustees’ Accounts for year ended 31 March 2020. The Chair asked for any questions to John Sharp to be raised via Chat. There were no questions. Proposed: David Moore; Seconded: Hilary Mander. 86% in favour; 14% abstentions.

  8. Chairman's Address. This is the last report I will give as Wansdyke Chairman. It has been a great pleasure for me to work with so many dedicated Scouters and lay people on the District Executive for the past 6 years. This last year, for obvious reasons, has been like no other, but it is a mark of how resilient and resourceful our leaders are that so many of them, at District and Group level, have risen meet to the challenges set by coronavirus.

The purpose of the Executive Committee, who are all charity trustees, is to support the District Commissioner:

In order to do this the trustees have met four times during the year, twice face-to-face, and twice on Zoom. There is only District sub-committee; it deals with appointments. In Wansdyke the Appointments Advisory Committee is jointly chaired by Roger Dowse and Janet Turner, and Tony Stringer is the secretary. On behalf of the whole District I thank them and the other committee members for their continued work which plays such a vital role in our adult recruitment process.

On the financial side, our balance sheet looks healthy, and for a small District we have good reserves, which will help us through these uncertain times. Our accounts are very well managed by our District Treasurer John Sharp, and we thank him for his diligence.

Another person who deserves our thanks is Derek Bayliss, our charity and legal adviser. This AGM represents the end of our first full year as a registered charity, and without Derek’s perseverance and hard work this would not have been possible.

4

Back to the main Committee, and we say thank you to two special people who are standing down this year. Jane Bale has been our secretary for the past six years. She has been a tower of strength, nudging me when I needed to be nudged, and preparing and maintaining immaculate records of meetings. On behalf of us all, I say a big thank you to Jane. Another person standing down from the Executive Committee is Sara Kilburn, and I would like to thank her for her wise counsel. Both Jane and Sara plan to continue to serve Scouting in Wansdyke through their local Scout Groups.

So, what lies ahead for Scouting in the current pandemic? I think we all wish we knew the answer to that. What I do know is that, with the high quality of leadership in Wansdyke from the District Team led by Tina Curtis, and within the Groups and Units, we will continue to do our best to provide excellent Scouting for the 1200 young people under our care.

  1. Nomination of District Chair. The meeting approved the District Commissioner's nomination of Nigel Wright as District Chair. 100% in favour.

  2. Election of District Secretary. This position is now vacant. Approval for the District Executive Committee (Trustees) to appoint a District Secretary. 100% in favour.

  3. Election of District Treasurer. There having been only one nomination, John Sharp was duly elected and thanked for his work over the past year. 100% in favour. John Sharp informed the meeting that this would be his last year as Treasurer.

  4. Election of Trustees. The meeting elected the following to serve on the District Executive: Will Holmes; Tony Stringer; Tristan Stuart. Proposed: Clive Richards; Seconded: Ian Carter. 93% in favour; 7% abstentions.

  5. District Commissioner’s Nomination of Trustees. The meeting accepted the District Commissioner’s nominations to the District Executive Committee (up to 4 persons): Ian Carter, James Swallow and Stuart Whale. The meeting accepted that the District Commissioner could nominate into the vacant positions during the year if she finds a further willing candidate. 96% in favour; 4% abstentions.

  6. To elect two Leaders to the Avon County Scout Council. David Moore was nominated, and the meeting was asked for approval for the District Executive Committee to make one further appointment. 100% in favour.

  7. To appoint Independent Examiners for next year's accounts. Waldron Partnership were thanked for their work this year, and whilst they may be used again, alternatives are being researched. It was agreed to allow the Trustees to make the final decision. Proposed: John Sharp, Seconded: Janet Turner. 100% in favour.

  8. The District Commissioner’s Address. Tina thanked everyone for taking the time to join us. 2020 has been a difficult year, but Leaders have shown their dedication throughout and provided programmes for the different sections via Zoom.

Tina thanked John Mander, Chair, and Jane Bale, District Secretary, who are both stepping down at this meeting. John has been involved in Scouting for almost 50 years and Jane has been involved in High Littleton for 15 years.

Tina asked John Mander to take on the role of District President. He responded that he was honoured to be asked and would be delighted to take on this role.

Tina also thanked both John Stell and Becky Mears for their hard work at Midsomer Norton and Ian Tucker for his hard work and involvement in Chew Stoke. Personal thanks to Graham Bush as DDC as it has been a difficult year for Tina.

5

  1. Awards. Tina congratulated the Angela Sheppard and David Lloyd on having been awarded a Silver Acorn in the St George’s Day Awards, and congratulated the large number of recipients of Awards for Merit.

  2. County Commissioner’s Address. CC Graham Brant is currently away on holiday and Stu Ballard attended as County Representative. He thanked everyone for their continued hard work over the last 12 months, which have been tough; Scouting has become more digital.

The County Plan 2023 is still in place, but due to the current crisis six task forces have been set up to provide a short-term plan. Stu is involved in the Finance Task Force so if any Groups need to discuss any financial issues then please let him know.

This year’s County Jamboree had to be cancelled and a decision will be made at Christmas 2020 about a Jamboree for 2021.

Stu emphasised that there is no pressure from County for Leaders to return to face to face Scouting; everyone needs to feel safe in order to do so. About half the Groups within Wansdyke have returned to face to face Scouting.

There will be changes coming through in training.

Stu thanked John (Chair) and Jane (District Secretary) for their hard work on the District Executive Committee over the last few years.

Stu also thanked Graham Bush for his work in managing and dealing with risk assessments for the District which has enabled Scouting to re-start. Graham was presented with a County Commissioner’s Commendation Award for this work. Stu has been amazed by the take up of risk assessments provided by Groups in order to get Scouting active again, showing the commitment of Leaders throughout the District.

  1. Any Other Business – none advised. The Chair asked for any questions to be raised via Chat.

  2. The Chair closed the meeting at 8.05pm.

6

THE ANNUAL REPORT OF THE TRUSTEES OF WANSDYKE DISTRICT SCOUT COUNCIL

Registered Charity Number 1184760

for the year 1st April 2020 to 31st March 2021

SECTION A—Reference and Administration Details

Charity Name: Wansdyke District Scout Council Charity’s Principal Address: 56 Uplands Road, Saltford, Bristol BS31 3HN

Charity Trustees: Listed on page 3 of this document

Name and Address of Principal Adviser:

Legal and Charity: Mr Derek Bayliss, 56 Uplands Road, Saltford, Bristol BS31 3HN Independent Examiners: Tony Dicker & Co, 29 Courtenay Road, Keynsham, BS31 1JU

SECTION B—Structure, Governance and Management

The District’s governing documents are those of The Scout Association. They consist of a Royal Charter,

which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the District, which is a registered charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Members of the District Executive Committee are listed on page 3 of this document. The Committee consists of the Chair, Treasurer, Secretary, the District Commissioner, the District Explorer Scout Commissioner, the District Network Commissioner, the District Youth Commissioner plus up to four individuals nominated by the District Commissioner and up to four individuals elected from the District Scout Council. It meets approximately every two months.

The Committee exists to support the District Commissioner in meeting the responsibilities of his appointment and in so doing provides indirect support for all those involved in Scouting within the Wansdyke District. The Committee reviews finance and property, ensures compliance with Charity legislation, promotes the development of Scouting in the district, raises funds and manages adult appointments and DBS checks.

SECTION C—Objectives and Activities

The Purpose of Scouting: Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting: As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The District meets the Charity Commission’s public benefit criteria under both the advancement of citizenship and community development headings.

SECTION D—Achievements and Performance

These are detailed in reviews by the District Commissioner, Assistant District Commissioners, and the District Explorer Scout Commissioner on pages 7 to 10 of this report.

SECTION E—Finance

The District Scout Council has decided that the accounts shall be kept on a Receipts and Payments basis. SECTION F—Other Optional Information: None

SECTION G—Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on 20th July 2021 on behalf of the charity’s trustees.

Nigel Wright Maddie Difazio-Wright

District Chair District Secretary

7

WANSDYKE DISTRICT SCOUT COUNCIL

Report and Accounts

31 March 2021

Charity number: 1184760

9

Wansdyke District Scout Council Year ended 31 March 2021

Charity number: 1184760

Independent Examiner's Report to the Trustees of Wansdyke District Scout Council

I report to the charity Trustees on my examination of the accounts of Wansdyke District Scout Council (the Trust) for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance "with the requirements of the Charities Act 2011 ("the Act")".

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act ; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A R Dicker FCA Tony Dicker & Co Chartered Accountants 29 Courtenay Road Keynsham Bristol BS31 1JU

Date: …………………………..…………………

10

Wansdyke District Scout Council Statement of Financial Activities

Year ended 31 March 2021

Incoming resources
Charitable activities
Investment income (interest)
Gift Aid and other donations
Total
Resources expended
Charitable activities
Total
Net incoming (outgoing) resources
Total funds brought forward
Total funds carried forward		 Total Funds
(all unrestricted)
2021
£
25,365
37
100
25,502
29,318
29,318
-3,816
113,690
109,874		 Total Funds
(all unrestricted)
2020
£
84,358
205
7,625
92,188
86,567
86,567
5,621
108,069
113,690

11

Wansdyke District Scout Council Detailed Statement of Financial Activities Year ended 31 March 2021

Incoming resources
District membership subscriptions
Less : Avon County membership subscriptions
World Scout Jamboree fees refund
District Scout Camp
District Cub Camp
District Beaveree
Badges
Explorer Scout Units
Gift Aid receipts
Donations
Bank interest - District
Bank interest - Explorer Scout Units
Resources expended
District Scout Camp Costs
District Cub Camp Costs
District Beaveree Costs
Cub Scout Legoland
District Beaver Outing Puxton Park
Scouts Sites Refund
OSM Costs
Gift Aid Payments to Explorer Scout Units
District St Georges Day
Accountancy fees
Insurance
Motion Picture Licence
Training Saxons ESU
Scrapstore Membership
Young Leaders Badge
IT expenses
Administration and AGM
Avon Jamboree Subsidy
Flowers to retiring secretary
Badge costs
Explorer Scout Units
World Scout Jamboree Payment
Net incoming (-outgoing) resources		 Total
2021
£
40,747
-37,098
3,650
655
135
0
0
717
20,209
0
100
36
0
25,502
0
0
0
0
0
0
871
135
0
660
42
199
0
50
0
0
0
0
32
0
27,329
0
29,318
-3,816		 Total
2020
£
46,532
-40,200
6,332
3,275
537
6,480
1,495
7,080
59,159
7,625
0
197
8
92,188
934
6,040
1,601
2,658
150
20
534
7,625
1,566
540
42
193
170
56
44
100
259
655
0
5,523
53,307
4,550
86,567
5,621

12

Wansdyke District Scout Council

Balance Sheet as at 31 March 2021

Current assets
Stocks
Cash at bank and in hand
Net current assets
Represented by :
Total funds (all unrestricted)		 2021
£
5,459
104,415
109,874
109,874		 2020
£
5,434
108,256
113,690
113,690

The accounts were approved and signed on behalf of Wansdyke District Scout Council on their behalf by:

Nigel Wright Tina Curtis
District Chair District Commissioner
Approved on 28th October 2021 Approved on 28th October 2021

13

Wansdyke District Scout Council Notes to the Accounts Year Ended 31 March 2021

1. Accounting policies

Basis of preparation

The accounts have been prepared on a receipts and payments basis

Income

All incoming resources are included in the Statement of Financial Activities when the Scout Council has received the income. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is charged on a payments basis

2. Cash at bank and in hand

ank and in hand
Bath Building Society
District current account
District deposit account
Badge account
Keynsham ESU current account
Keynsham ESU reserve account
Keynsham ESU expedition account
Keynsham ESU fundraising account
Argus ESU account
Mercury ESU current account
Mercury ESU savings account
Saxon ESU current account
Titan ESU current account
Argus ESU cash in hand
Saxon ESU cash in hand		 2021
£
25,261
46,984
4,209
2,039
2,804
0
931
460
7,248
6,052
791
5,035
1,873
410
318
104,415		 2020
£
25,226
43,934
4,207
1,848
1,201
4,497
5,043
924
7,570
5,677
835
4,324
1,842
410
718
108,256

14

Wansdyke District Scout Council Notes to the Accounts

Year Ended 31 March 2021

3. Explorer Scout Units

Incoming resources
Subscriptions
Activities and Camps
Minibus Hire
Donations/Grants
Fundraising
Norway 2020 Tamblin Quiz
Gift Aid
Other
Bank interest
Resources expended
Capitation Fees
Subscriptions
Activities and Camps
Fundraising
Norway 2020
Transport (incl. repairs)
Rent
Skiing
Equipment
Badges
Training
Other
Net incoming/outgoing resources
Funds brought forward
Funds carried forward		 Keynsham
Argus Mercury Saxon
Titan
ESU
ESU
ESU
ESU
ESU
£
£
£
£
£
865
0
410
1,725
194
21
0
2,636
144
72
1,966
0
0
0
0
500
0
0
0
50
8,960
0
0
0
0
1422
0
0
0
0
988
0
0
0
135
0
0
28
91
0
2
0
2
0
0

14,724
0
3,076
1,960
451

£
£
£
£
£
2
1,103
322
525
1,365
420
55
0
0
0
0
0
0
2,146
184
0
7,011
0
0
0
0
5,950
0
0
0
0
5,777
0
0
0
0
0
0
0
0
0
0
0
0
100
0
2,200
0
46
0
0
0
0
0
0
0
0
0
0
0
0
96
0
28
0
0

22,192
322
2,745
1,649
420
-7,468
-322
331
311
31
11,568
7,981
1,842
6,513
5,042
4,100
7,659
2,173
6,824
5,073		 Total
2021
£

3,194

2,873

1,966

550

8,960

1,422

1,123

119

4



20,211


£

3,735

55

2,330

7,011

5,950

5,777

0

100

2,246

0

0

124



27,328

-7,117

32,946
25,829		 Total
2020
£

8,159

23,335

0

0

19,688

0

1,065

6,905

16

59,168

£

3,347

13,608

19,533

0

6,320

0

2,442

0

1,202

254

0

6,600

53,306

5,862

27,086

32,948

15

Wansdyke District Scout Council Notes to the Accounts Year Ended 31 March 2021

4. Statement of Funds
Unrestricted funds
Beavers
Cubs
Scouts
Explorers
Young Leaders
Network
Jamboree Fund
Wansdyke Fund
General Fund		 Balance at
Income Expenses Transfers Gains/
01-Apr-20
losses
£
£
£
£
£
191
1,060
1,205
509
20,209
27,329
6,611
157
0
3,639
655
0
106,929
4,638
1,989
-6,611
113,690
25,502
29,318
0
0		 Balance at
31-Mar-21
£
191
1,060
1,205
0
157
0
4,294
0
102,967
109,874

16