Registered number 1184759
Hayling Island Community Centre Association CIO
Report and Accounts
31 December 2023
**Hayling Island Community Centre Association CIO Registered number: 1184759 Trustees Report**
The trustees present their report and accounts for the year ended 31 December 2023.
## **Governing Document**
The organisation is a Charitable Incorporated Organisation and was registered on 5th August 2019. The charity is governed by a Constitution dated 5th August 2019.
## **Objectives and Activities**
The Association manages and rents accommodation to local groups and clubs. The objects of the charity are to promote the benefit of the inhabitants of Hayling Island without distinction of sex, gender or political or religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. To establish or secure the establishment of a community centre (hereinafter called the centre), and to maintain and manage or to co-operate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the CIO and its constituent bodies in furtherance of the above
## **Trustees**
The following persons served as Trustees during the year:
|Mr A P Lenaghan||
|---|---|
|Mr M R Standing||
|Mrs M C Rose||
|Mr I R Gray|(resigned 21.06.23)|
|Mrs L M George|Treasurer|
|Mrs J R Radford|Secretary|
|Mr W Biggs||
|Mrs J Jevon||
|Ms E Bowers|Chairman|
## **Direction, management and service delivery**
The trustees are required to make judgements and assessments in the process of preparing the accounts periodically. Furthermore they are responsible for ensuring that the accounting records comply with accounting regulations. Finally they are responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for reviewing and developing visions of the future, fundamental direction, monitoring and supporting the management’s execution of approved plans.
The Centre Manager delivers a Centre Managers Report approved by the Board quarterly. This includes an update of the current offering to the market and service to the local residents and any proposed changes . It reports to the Board quarterly, as a minimum.
## **Achievements and Performance**
During 2023, the centre has seen an increase in its usage, seeing a lot of the clubs and organisations successfully returned to precovid figures and usage. It has been used as a location to host such community events as Comedy nights, Boogie Bingo evenings as well as being used by external organisations such as the TSB Bank and NHS Health and Wellbeing groups offering services like Diabetes Eye Screening and Cardiac Clinic, due to its convenient location, to name but a few. Tee Caddy in the Park took over the running of the cafe space and this has been a huge success with all that use the centre. The 'Outreach' community projects run by and in conjuntion with the centre have all secured funding from various sources to ensure their continuing availability to serve and meet the ever-changing requirements of the community of Hayling Island.
## **Financial Review**
The charity's main source of income is from rents receivable. For the current year, the Income and Expenditure Account shows a net loss of £1820 and the assets and reserves stand at £ 208,942 in total assets set out on the Balance Sheet. During the current year, discrepancies in the 2022 opening balances were found and these have now been amended with a Prior Period Adjustment. The charities outreach programmes (restricted) have been shown separately in the detailed surplus and loss account shown on page 11.
## **Investment & Reserves Policy**
The charity periodically reviews its investment policy to establish whether funds can be invested, reinvested or reallocated. Monies have typically been held in bank accounts. All interest earned is re-invested.
Monies have been invested in treasury deposits which earn interests. The charity reviews its Reserves Policy on an annual basis and aims to have a bank balance that will cover a minimum of three months of running costs of the centre. The Save our Centre Fund has been reclassified as The Contingency Fund to cover this.
1
Hayllng l$land Communlty ntr• Asso¢latlon CIO
RgglstÈrÈd number-
1184759
Trustees Rè
ort
**Hayling Island Community Centre Association CIO Registered number: 1184759 Trustees Report**
## **Trustees Responsibilities**
The trustees and directors are responsible for preparing the report and accounts in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company law requires the directors to prepare accounts for each financial year which give a true and fair view of the state of affairs of the company and of the profit or loss for that period. In preparing those accounts, the directors are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent; and
- prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board on 31 October 2024 and signed by its order.
Mr M Standing Trustee Treasurer
3
**INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF**
## **HAYLING ISLAND COMMUNITY CENTRE ASSOCIATION CIO**
I report on the accounts of the Charity for the year ended 31 December 2023, which are set out on pages 3 to 10.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144 of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act);
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **V J Rogers FCCA**
## **Chartered Certified Accountant**
## **AccountArt**
**5 St Thomas Avenue Hayling Island Hampshire PO11 0ET**
## **Date:**
4
## **Hayling Island Community Centre Association CIO Income and Expenditure Account for the year ended 31 December 2023**
|**Income**
Cost of sales
**Gross surplus**
Administrative expenses
**Operating (loss)/surplus**
Interest receivable
**(Loss)/surplus before taxation**
Tax on (loss)/profit
**(Loss)/surplus for the financial year**
**Restricted fund surplus or loss:**
Community Pantry
Surplus
Connect4hicca
Loss
Coach trips
Surplus
Combined surplus/(loss)|**2023**
**£**
189,239
(615)
188,624
(190,444)
(1,820)
-
(1,820)
-
(1,820)
28,970
(488)
757
29,239
27,419|**as restated**
**2022**
**£**
198,895
(14,669)|
|---|---|---|
|||184,226
(159,759)|
|||24,467
203|
|||24,670
-|
|||24,670|
|||(48,299)
11,738
2,410|
|||(34,151)|
|||(9,481)|
5
## **Hayling Island Community Centre Association CIO Registered number:** 1184759 **Balance Sheet as at 31 December 2023**
|**Registered number:**
**Balance Sheet**
**as at 31 December 2023**|1184759||||
|---|---|---|---|---|
|**Notes**
**Fixed assets**
Tangible assets
3
**Current assets**
Debtors
4
Cash at bank and in hand
5
**Creditors: amounts falling due within one**
**year**
6
**Net current assets**
**Net assets**
**Capital and reserves**
Net assets account
**Shareholder's funds**|45,639
141,079|**2023**
**£**
20,779
188,163
208,942
208,942
208,942|**2022**
**£**
19,499
46,061
123,255
169,316
(7,292)
162,024
181,523
181,523
181,523
**as restated**||
||186,718
1,445||||
||||||
|||||181,523|
|||||181,523|
|||||181,523|
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The member has not required the company to obtain an audit in accordance with section 476 of the Act.
The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
Mr M Standing Trustee Approved by the board on 31 October 2024
6
**Hayling Island Community Centre Association CIO Notes to the Accounts for the year ended 31 December 2023**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
## _**Turnover**_
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Freehold buildings over 50 years Leasehold land and buildings over the lease term Plant and machinery 10% reducing balance Fixtures, fittings, tools and equipment 10% reducing balance
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
## _**Creditors**_
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
7
## **Hayling Island Community Centre Association CIO Notes to the Accounts for the year ended 31 December 2023**
## _**Leased assets**_
A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. All other leases are classified as operating leases. The rights of use and obligations under finance leases are initially recognised as assets and liabilities at amounts equal to the fair value of the leased assets or, if lower, the present value of the minimum lease payments. Minimum lease payments are apportioned between the finance charge and the reduction in the outstanding liability using the effective interest rate method. The finance charge is allocated to each period during the lease so as to produce a constant periodic rate of interest on the remaining balance of the liability. Leased assets are depreciated in accordance with the company's policy for tangible fixed assets. If there is no reasonable certainty that ownership will be obtained at the end of the lease term, the asset is depreciated over the lower of the lease term and its useful life. Operating lease payments are recognised as an expense on a straight line basis over the lease term.
## _**Pensions**_
Contributions to defined contribution plans are expensed in the period to which they relate.
|**2**
**Employees**
Average number of persons employed by the company
Average number of volunteers
**3**
**Tangible fixed assets**
**Cost**
At 1 January 2023
Transferred from HICCA charity
At 31 December 2023
**Depreciation**
At 1 January 2023
At 31 December 2023
**Net book value**
At 31 December 2023
At 31 December 2022|**2023**
**Number**
10
50|**2022**
**Number**
10|
|---|---|---|
|||50|
|||**Plant and**
**machinery**
**etc**
**£**
24,801
1,280|
|||26,081|
|||5,302|
|||5,302|
|||20,779|
|||19,499|
8
## **Hayling Island Community Centre Association CIO Notes to the Accounts for the year ended 31 December 2023**
|**4**
**Debtors**
Trade debtors
Tennis Account
Other debtors
**5**
**Bank Balances**
Save our centre (restricted) - Contingency fund
Pantry (restricted)
Coach Trips
Other centre accounts
**6**
**Creditors: amounts falling due within one year**
Bank loans and overdrafts
HPP
Obligations under finance lease and hire purchase contracts
Trade creditors
Taxation and social security costs
Other creditors|**2023**
**£**
11,366
(94)
34,367
45,639
**2023**
**£**
48,134
56,796
6,092
30,057
141,079
**2023**
**£**
56
(167)
-
(352)
(951)
(31)
(1,445)|**2022**
**£**
**as restated**
858
15,014
30,189|
|---|---|---|
|||46,061|
|||**2022**
**as restated**
**£**
56,220
27,445
2,930
36,660|
|||123,255|
|||**2022**
**£**
**as restated**
-
(161)
43
(352)
(951)
8,713|
|||7,292|
## **7 Other information**
Hayling Island Community Centre Association CIO is a registered charity. Its registered office is:
Station Road Hayling Island Hampshire PO11 0HB
## **8 Restatement of the 2022 accounts - Prior Period Adjustment**
Some of the figures for 2022 have been restated where material errors were found. Majority of these errors were in relation to figures brought forward from 2021 and when changing software. The incorrect figures were included in either Debtors or Creditors.
9
## **Hayling Island Community Centre Association CIO Detailed surplus and loss account for the year ended 31 December 2023**
_This schedule does not form part of the statutory accounts_
|**Sales - excluding restricted funds**
Cost of sales
**Gross profit**
Administrative expenses
**Operating (loss)/profit**
Interest receivable
**(Loss)/profit before tax**|**2023**
**£**
189,239
(615)
188,624
(190,444)
(1,820)
-
(1,820)|**2022**
**£**
**as restated**
198,895
(14,669)|
|---|---|---|
|||184,226
(159,759)|
|||24,467
203|
|||24,670|
10
## **Hayling Island Community Centre Association CIO Detailed surplus and loss account for the year ended 31 December 2023**
_This schedule does not form part of the statutory accounts_
|**Incoming Resources**
Save our Centre
Room hire
Community pantry (restricted) - Income
Connect4Hicca
Government Grants
Function income
Donations
Subscriptions
Coach trips
Surplus
Other income
**Direct costs**
Purchases
Community Pantry costs
Connect4Hicca expenses
Coach trip expenses
Other direct costs
**Administrative expenses**
Employee costs:
Wages and salaries
Pensions
Bonuses
Employer's NI
Staff training and welfare
Premises costs:
Rent
Light and heat
Cleaning and waste
General administrative expenses:
Telephone and internet
Postage
Stationery and printing
Licenses and Professional fees
Information and publications
Bank charges
Insurance
Equipment expensed
Equipment hire
Computer expenses and consumables
Repairs and maintenance
Depreciation
Sundry expenses
Legal and professional costs:
Advertising and PR
Centre profit/(Loss) - see profit and loss|**_Restricted_**
80,407
47,757
38,183|**2023**
**£**
5,630
146,146
11,043
12,505
9,000
-
4,915
189,239
5
610
615
126,090
2,179
665
1,860
439
131,233
-
20,515
11,608
32,123
1,889
47
622
13,341
50
2,338
1,893
616
1,481
1,475
2,927
-
409
27,088
-
-
190,444
(1,820)|**_Restricted_**
**2022**
**£**
5,066
71,600
45,168
58,218
61,170
-
-
5,600
21,058
55,459
**as restated**|**_Restricted_**
**2022**
**£**
5,066
71,600
45,168
58,218
61,170
-
-
5,600
21,058
55,459
**as restated**|
|---|---|---|---|---|
||166,347||124,444|198,895|
||51,437
48,245
37,426||93,467
46,480
18,648|12,978
1,691|
||137,108||158,595|14,669|
|||||105,479
1,427
-
985
120|
|||||108,011|
|||||614
14,830
13,461|
|||||28,905|
|||||1,865
46
856
3,683
-
2,075
4,028
-
2,364
1,250
1,394
2,167
691|
|||||20,419|
|||||2,424|
|||||2,424|
||||||
|||||159,759|
|||||24,467|
11
## **Hayling Island Community Centre Association CIO Detailed surplus and loss account for the year ended 31 December 2023**
_This schedule does not form part of the statutory accounts_
|**yling Island Community Centre Association CIO**
**tailed surplus and loss account**
**theyear ended 31 December 2023**
_s schedule does not form part of the statutory accounts_|||
|---|---|---|
|**_Restricted_**
**Restricted Funds- Outreach projects**
Community Pantry
Surplus
Connect4hicca
Loss
Coach trips
Surplus|**_Restricted_**
**2023**
**2022**
**£**
**£**
**as restated**
28,970
(48,299)
(488)
11,738
757
2,410
29,239
(34,151)||
|||(34,151)|
12