Registered number 1184759
Hayling Island Community Centre Association CIO
Report and Accounts
31 December 2022
**Hayling Island Community Centre Association CIO Registered number: 1184759 Trustees Report**
The trustees present their report and accounts for the year ended 31 December 2022.
## **Governing Document**
The organisation is a Charitable Incorporated Organisation and was registered on 5th August 2019. The charity is governed by a Constitution dated 5th August 2019.
## **Objectives and Activities**
The Association manages and rents accommodation to local groups and clubs. The objects of the charity are to promote the benefit of the inhabitants of Hayling Island without distinction of sex, gender or political or religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. To establish or secure the establishment of a community centre (hereinafter called the centre), and to maintain and manage or to co-operate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the CIO and its constituent bodies in furtherance of the above
## **Trustees**
The following persons served as Trustees during the year:
Mr A P Lenaghan Mrs G M Bridgeman Mr M R Standing Mr W H Taylor Mrs M C Rose Mr I R Gray Mrs A O'Hare Mrs L M George Mrs K A Dando Mr B T Fuller Mrs M E M Ingram Mrs J R Radford
## **Direction, management and service delivery**
The trustees are required to make judgements and assessments in the process of preparing the accounts periodically. Furthermore they are responsible for ensuring that the accounting records comply with accounting regulations. Finally they are responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for reviewing and developing visions of the future, fundamental direction, for approving the Managements’ annual business plan, monitoring and supporting the management’s execution of approved plans.
A Management Team led by a Centre Manager delivers a business plan approved by the Board, an offering to the market and a
## **Achievements and Performance**
2022 has seen the Centre continue to get to nearly full operational usage. Most groups have returned with some new bookings now a regular feature. The room hire income of the centre has continued to grow. A fundraising campaign was set up in September 2020 to encourage local residents to help support the centre for the future with a target of £60,000 during the pandemic. This has currently reached £60,338 which is fantastic and shows how much our local community value the centre and its continued existence. The cafe was reopened in April 2021 and appears to continue to be a great success and service for the community and a regular source of income for the Centre without the liability. The Centre was delighted to host it's annual Christmas Party in December 2022.
## **Financial Review**
The charity's main source of income is from rents receivable. For the current year, the Income and Expenditure Account shows a net loss of £9,481 and the assets and reserves stand at £ 181,523 in total assets set out on the Balance Sheet.
## **Investment & Reserves Policy**
The charity periodically reviews its investment policy to establish whether funds can be invested, reinvested or reallocated. Monies have typically been held in bank accounts. All interest earned is re-invested.
## **Trustees Responsibilities**
1
**Hayling Island Community Centre Association CIO Registered number: 1184759 Trustees Report**
The trustees and directors are responsible for preparing the report and accounts in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company law requires the directors to prepare accounts for each financial year which give a true and fair view of the state of affairs of the company and of the profit or loss for that period. In preparing those accounts, the directors are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent; and
- prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and
This report was approved by the board on 29 September 2023 and signed by its order.
Mrs L M George Trustee Secretary
2
**INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF**
## **HAYLING ISLAND COMMUNITY CENTRE ASSOCIATION CIO**
I report on the accounts of the Charity for the year ended 31 December 2021, which are set out on pages 3 to12.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 144 of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act);
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **V J Rogers FCCA**
## **Chartered Certified Accountant**
## **AccountArt**
**5 St Thomas Avenue Hayling Island Hampshire PO11 0ET**
## **Date:**
3
## **Hayling Island Community Centre Association CIO Income and Expenditure Account for the year ended 31 December 2022**
|**Turnover**
Cost of sales
**Gross surplus**
Administrative expenses
**Operating (loss)/surplus**
Interest receivable
**(Loss)/surplus before taxation**
Tax on (loss)/profit
**(Loss)/surplus for the financial year**|**2022**
**£**
323,339
(173,264)
150,075
(159,759)
(9,684)
203
(9,481)
-
(9,481)|**2021**
**£**
282,515
(47,892)|
|---|---|---|
|||234,623
(111,239)|
|||123,384
180|
|||123,564
-|
|||123,564|
4
## **Hayling Island Community Centre Association CIO Registered number:** 1184759 **Balance Sheet as at 31 December 2022**
|**Notes**
**Fixed assets**
Tangible assets
3
**Current assets**
Debtors
4
Cash at bank and in hand
**Creditors: amounts falling due within one**
**year**
5
**Net current assets**
**Net assets**
**Capital and reserves**
Net assets account
**Shareholder's funds**|**2022**
**£**
19,499
118,420
162,004
280,424
(118,400)
162,024
181,523
181,523
181,523|**2021**
**£**
15,037
119,362
168,426
287,788
(111,821)
175,967
191,004
191,004
191,004|**2021**
**£**
15,037
119,362
168,426
287,788
(111,821)
175,967
191,004
191,004
191,004|
|---|---|---|---|
|||||
||||191,004|
||||191,004|
||||191,004|
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The member has not required the company to obtain an audit in accordance with section 476 of the Act.
The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
Mrs L M George Director Approved by the board on 29 September 2023
5
**Hayling Island Community Centre Association CIO Notes to the Accounts for the year ended 31 December 2022**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
## _**Turnover**_
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Freehold buildings over 50 years Leasehold land and buildings over the lease term Plant and machinery 10% reducing balance Fixtures, fittings, tools and equipment 10% reducing balance
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
## _**Creditors**_
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
7
## **Hayling Island Community Centre Association CIO Notes to the Accounts for the year ended 31 December 2022**
## _**Leased assets**_
A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. All other leases are classified as operating leases. The rights of use and obligations under finance leases are initially recognised as assets and liabilities at amounts equal to the fair value of the leased assets or, if lower, the present value of the minimum lease payments. Minimum lease payments are apportioned between the finance charge and the reduction in the outstanding liability using the effective interest rate method. The finance charge is allocated to each period during the lease so as to produce a constant periodic rate of interest on the remaining balance of the liability. Leased assets are depreciated in accordance with the company's policy for tangible fixed assets. If there is no reasonable certainty that ownership will be obtained at the end of the lease term, the asset is depreciated over the lower of the lease term and its useful life. Operating lease payments are recognised as an expense on a straight line basis over the lease term.
## _**Pensions**_
Contributions to defined contribution plans are expensed in the period to which they relate.
|**2**
**Employees**
Average number of persons employed by the company|**2022**
**Number**
6|**2021**
**Number**
6|
|---|---|---|
8
## **Hayling Island Community Centre Association CIO Notes to the Accounts for the year ended 31 December 2022**
## **3 Tangible fixed assets**
|**Cost**
At 1 January 2022
Transferred from HICCA charity
Disposals
At 31 December 2022
**Depreciation**
At 1 January 2022
Charge for the year
At 31 December 2022
**Net book value**
At 31 December 2022
At 31 December 2021
**4**
**Debtors**
Trade debtors
Tennis Account
Other debtors
**5**
**Creditors: amounts falling due within one year**
HPP
Obligations under finance lease and hire purchase contracts
Trade creditors
Save our Centre fund
Taxation and social security costs
Other creditors|**2022**
**£**
78,771
25,821
13,828
118,420
**2022**
**£**
17,760
43
(352)
27,307
(951)
74,593
118,400|**Plant and**
**machinery**
**etc**
**£**
18,172
1,763
4,866|
|---|---|---|
|||24,801|
|||3,135
2,167|
|||5,302|
|||19,499|
|||15,037|
|||**2021**
**£**
77,913
27,257
14,192|
|||119,362|
|||**2021**
**£**
15,888
-
13
27,307
(951)
69,564|
|||111,821|
## **6 Other information**
Hayling Island Community Centre Association CIO is a private company limited by shares and incorporated in England. Its registered office is:
9
## **Hayling Island Community Centre Association CIO Detailed profit and loss account for the year ended 31 December 2022**
_This schedule does not form part of the statutory accounts_
|**Sales**
Cost of sales
**Gross profit**
Administrative expenses
**Operating (loss)/profit**
Interest receivable
**(Loss)/profit before tax**|**2022**
**£**
323,339
(173,264)
150,075
(159,759)
(9,684)
203
(9,481)|**2021**
**£**
282,515
(47,892)|
|---|---|---|
|||234,623
(111,239)|
|||123,384
180|
|||123,564|
10
## **Hayling Island Community Centre Association CIO Detailed profit and loss account for the year ended 31 December 2022**
_This schedule does not form part of the statutory accounts_
|**Incoming Resources**
Save our Centre
Room hire
Restricted donations (project funds)
Community pantry (restricted)
Hayling Helper
Covid grants
Government Grants
Donations
Subscriptions
Coach trips
Other income
**Direct costs**
Purchases
Coach trip refunds
Connect4Hicca expenses
Function costs
Fundraising
Hayling Helper expense
Community Pantry costs
Other direct costs
**Administrative expenses**
Employee costs:
Wages and salaries
Pensions
Employer's NI
Staff training and welfare
Premises costs:
Rent
Light and heat
Cleaning and waste
General administrative expenses:
Telephone and internet
Postage
Stationery and printing
Office costs
Licenses and Professional fees
Bank charges
Insurance
Equipment hire
Computer expenses and consumables
Repairs and maintenance
Depreciation
Sundry expenses|**2022**
**£**
5,066
71,600
-
45,168
-
-
118,375
-
5,600
21,058
56,472
323,339
12,978
18,648
46,480
-
-
-
93,467
1,691
173,264
105,479
1,427
985
120
108,011
614
14,830
13,461
28,905
1,865
46
856
-
3,683
2,075
4,028
2,364
1,250
1,394
2,167
691|**2021**
**£**
20,834
85,066
27,468
48,564
543
19,901
42,134
2,658
-
2,370
32,977|
|---|---|---|
|||282,515|
|||407
-
-
2,049
2,873
1,066
41,497
-|
|||47,892|
|||71,497
1,530
1,688
-|
|||74,715|
|||-
13,026
6,319|
|||19,345|
|||1,687
43
1,047
77
4,935
2,265
1,759
1,857
35
1,266
1,671
-|
11
## **Hayling Island Community Centre Association CIO Detailed profit and loss account for the year ended 31 December 2022**
_This schedule does not form part of the statutory accounts_
|Legal and professional costs:
Advertising and PR|**2022**
**£**
20,419
2,424
2,424|**2021**
**£**|
|---|---|---|
|||16,642|
|||537|
|||537|
12