**Grimesthorpe Family Centre Trust** Wansfell Road, Sheffield S4 8BE Registered charity number 517094 **Minutes for the Annual General Meeting Monday 27 June 2022 at Grimesthorpe Family Centre**
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1 The meeting was chaired by Cllr Peter Price.
Welcome & Apologies for Absence
Peter Price, June Luxon, Zoe Andrews and the Lord Mayor of Sheffield,
Cllr Sioned-Mair Richards who is a trustee, also Derick Wilks and Tony
Luxon.
Apologies: Paul Norsworthy, Colin Havard, Jane Luxon.
2 Minutes of previous AGM
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Annual Report & Finance – were shared and signed.
3 Annual Report
Cllr Peter Price gave an overview of recent progress and the current
situation:
It is 4 years since we signed the lease for the building – we have raised
funds and replaced the roof and windows, the building has been rewired
and the main hall has been redecorated. The upstairs kitchen is nearly
finished. We are proud of achievements – the fund-raising and
continuing work despite two years of pandemic.
Thanks to an Awards for All lottery grant written by Colin Havard , Dr
Courtney-Elle Trichton-Hurley worked for the centre on a part-time basis
to organise a range of activities Rosa Cisneros has also organised
activities:
Coding, Weaving and Flamenco: UKRI funding Aug- Nov 2021.
Theatre Deli Dance Classes: Jan- April 2022
International Roma day Celebrations Prep: March-April 2022.
EU RTransform Project: Roma women and girls regular meeting
spot: Aug 2021 – ongoing.
Greentop Circus Roma Kids meeting sessions: Aug 2020 - Ongoing
(Monday and Wednesday)
Dance Day with Courtenay: July 2021.
January Roma Remembrance Day Jan 2022 collaboration with
Sheffield City Council
Healing Hidden Identities Exhibition collaboration with Migration
Matters and Sheffield City Council: May - June 2022.
Jubilee prep dance performances April-June 2022, collaboration
with Mom's United
Deep End NHS Training staff June 24th, 2022.
A weekly Dementia Friendly Tea & Toast session has also been
established.
We were successful in raising £500 through Asda Green Tokens
Amazon donated the chairs and a fridge.
A volunteer team from Load Hog, a charitable arm of Gripple, have been
working on the kitchen.
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The heating has been repaired
The Community Rehab team have replaced the downstairs floor.
NHS training – went well & will come again –
Looking forward to kitchen finishing off. When kitchen finished upstairs will be complete and the focus will be on the lower floor.
June does a great job – raising funds and looking after the building. We need more volunteers to help with activities and would welcome new trustees from the community and from Greentop Circus.
We will ask local school to share information and ask other local groups how they attract volunteers. The older people just prefer to come and participate. When the youth club start again parents may get involved.
It is recognised that the increase in legislation is off-putting to volunteers who would have organised activities in past years. We would be glad to have a bit of help for practical work which would not involve responsibility. 3 **Finance** The Accounts for year ending 31 March 2022: current A/c £4951.41 Savings A/c £5420.99 - the books are still with Steve Randall for external check. As at date of this meeting 27 June 2022: c/a £3,913.14 Saving ac £5420.99 Cash: £352.20 We still need to pay balance of the flooring, the electricians and regular bills.
It is not clear what the result is of the CIL and Ward Pot applications as they appear to have been combined by the LAC team and a decision has not yet been reached.
Cllr Peter Price to investigate.
## 4 **Trustees**
The current Trustees are Zoe Andrews, June Luxon, Paul Norsworthy Cllr Peter Price, Cllr Sioned-Mair Richards, Penny Rea.
Derick Wilks agreed to join the meetings and consider becoming a trustee.
8 **Any other business** It was agreed to hold an event for Heritage Days 1 – 3pm Thursday 15[th] September 2022 to invite people to share their memories of the centre.
The events are advertised across the city on a website and brochure. The deadline is end June. Penny to register the event which will be attended by Sioned as Lord Mayor. Penny also to ask the Star to publicise it. **11 Date of next 25[th] July 2022.**
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Website https://grimesthorpefamilycentre.wordpress.com/
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Grimesthorpe Family Centre
Accounts for the year ending 31st March 2022
Income and Expenditure
Income
Grant funding
Rents
Donatlons
Miscellaneous
£18,410.C
£4.995.00
£132.90
£1.627.74
Total income
£25,165.64
Expendlture
Heat and Llght
£1.285.25
Insurance
£2,215.38
aeanlng
£467.16
Malor refurblshments £10.588.24
Repairs
£72.48
Prolect coordlnator
£7.300.
Mlscellaneou5
£958.34
Total expendlture
£22,886.85
Surplu5
£2,278.79
Balance Sheet
Openlng Balan
plus surplus
£8.919.29
£11,198.08
Represented by
Cash
Cheque Account
Deposlt Account
Total Assets
É831.09
£4.951.41
£5.415.58
£11.198.08
I have comp18t8d my examination I confirm that no material matters have come to my attention
in connection wrth the examination giving m8 cause to believe that in any material respect
1. accounting records were not kept,. or
2. the accounts do not accord wlth those records.
I have no Concerns and have come across no other motter5 In connectlon wlth the examlnatlon to
whlch attention should be drawn In
hls report In order to enable a proper understanding
of the accounts to be reached
Signed: Stephen Randall
Relevant professional qualification or membershlp o
Address: 29 Green Oak Drive. Sheffield $17 4FX
Date 25 July 2022
fe5sional bodies (rf any): FIIA