2025-03-31-accounts - Charfield Village Hall And Playing Fields

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CHARFIELD VILLAGE HALL AND PLAYING FIELDS FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025

Charitable Incorporated Organisation Number: 1184731

CHARFIELD VILLAGE HALL AND PLAYING FIELDS

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

Contents	Pages
Trustees’ Annual Report	1 - 3
Reference and Administrative Information	4
Independent Examiner’s Report	5
Receipts and Payments Account	6
Statement of Assets and Liabilities	7

CHARFIELD VILLAGE HALL AND PLAYING FIELDS

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2025

The Trustees have pleasure in presenting their report and financial statements of the Charity for the year ended 31 March 2025, which complies with statutory requirements, the governing documents and the Statement of Recommended Practice, Accounting and Reporting by Charities (FRS102).

Structure

The Charitable Incorporated Organisation (CIO) was set up on 2[nd] August 2019 and received the assets and liabilities from Charfield Village Hall and Playing Field, Charity number 301482 on 5[th] June 2020.

Objects and activities of the Charity

The provision and maintenance of a village hall and playing field for the use of the inhabitants of the Parish of Charfield and the neighbourhood without distinction of sex or of political, religious, or other opinions, and in particular for use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.

The Charity’s focus and objective for this year was to continue the provision and maintenance of this essential community space for the use of local groups, charities and parishioners. All activities, both fund-raising and other events, throughout this reporting period were aimed at this objective.

The use of the hall by these groups confirms our public benefit as these groups would have no other community space to use and so would have to shut.

Organisation

The Trustees employ staff to manage bookings for the halls, run the bar and look after the grounds, but the Trustees themselves are responsible for the management of the Charity.

Recruitment of Trustees

Trustees are required to be a member of the CIO. New Trustees are elected by Charity members at the Charity's Annual General Meeting. A minimum of 3 Trustees and a maximum of 15 Trustees is required for the board to function. One Trustee must be nominated by Charfield Parish Council. Specific community groups are eligible to appoint a committee member, although they have no obligation to do so. All Trustees are given a copy of the Charity Commission’s guidance on how to be a good Trustee on their appointment.

Achievements and Performance

The last year has again been a great year for the Village Hall and Playing Fields. We have been financially stable and continued to have high usage of the facilities. The hall retained a number of regular bookings and one off bookings throughout for the year, which had brought in income throughout the year. Other sources of regular income will be discussed as and when they become available.

We have improved the site and facilities this year with additional tweaks made to current facilities, the purchase of various bits of equipment to help improve maintenance as well as continuing to carry out general maintenance. Particular thanks must go to Steve Cox for his continued support. The Trustees have also been working on plans for further improvements to the Hall and Playing Field facilities, with plans for updates to both the Kitchen and Lounge planned for the coming year.

CHARFIELD VILLAGE HALL AND PLAYING FIELDS

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2025

The highlights have been the community events held throughout the year – with many free or low cost to support local people. Once again, the annual summer fete was held. It was a huge success and saw the field packed with families and friends – enjoying inflatables, BBQs and a huge range of stalls. October brought us a really well attended free Halloween family disco – had plenty of spooky costumes and disco dancing. These were well received with positive feedback. Over the festive period, plenty of festive fun was had as the Flaming Feathers put on a show with a disco for us to kick up our feet afterwards, and we were pleased to support the Village Christmas Tree Lights and refreshments for the Carols outside the Church.

A huge thanks to Sally Wilcox and the rest of the entertainment committee for organising the events throughout the year. We are already looking forward to plans for next year.

A huge thank you to all current and outgoing Trustees – it's been a wonderful year and here’s to making 2025/26 even better.

Financial Review

Income for the year was £57,650 (2024: £60,769) and expenditure totalled £64,204 (2024: £57,511). Total reserves at the year-end were £38,684 (2024: £45,238).

Reserves

The Charity’s Trustees consider it necessary to maintain free reserves of £10,700, representing around two months’ operating costs, in order to wind down the Charity’s activities in an orderly manner should this prove necessary. At the year-end, free reserves were £38,684. This is in excess of the required level of reserves as the Trustees are about to undertake a large project to upgrade the hall and facilities and are aware that costs for such projects can quickly escalate.

CHARFIELD VILLAGE HALL AND PLAYING FIELDS

TRUSTEES’ ANNUAL REPORT

YEAR ENDED 31 MARCH 2025

Statement of Trustees’ Responsibilities

The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the income and expenditure of the Charity for that period. In preparing these financial statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgments and accounting estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed/constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

14 November 2025

Signed by order of the Trustees on …………………….

………………………………….

Kathryn Powe Trustee

CHARFIELD VILLAGE HALL AND PLAYING FIELDS

REFERENCE & ADMINISTRATIVE INFORMATION

YEAR ENDED 31 MARCH 2025

Status

The CIO is governed by its Governing Document dated 2[nd] August 2019 and is registered with the Charity Commission (no 1184731).

Trustees and members of the Management Committee and their appointing bodies Kathryn Powe Chair Terrance Thurtle Trustee (Appointed 16 May 2023, resigned 8 April 2024) Stephen Cox Trustee Jeremy Lewis Trustee Yvonne Cox Trustee Catherine Allison Pakeman Trustee Kerry Griffiths Trustee Mark Alistair Edmundson Trustee (Appointed 16 May 2023, resigned 8 April 2024) Pete Watts Trustee (Appointed 8 April 2024, resigned 21 January 2025) Sarah Burton-Jones Trustee (Appointed 14 March 2023, resigned 7 May 2025) Wendy Glasgow Trustee Sally Nicola Wilcox Trustee Alexis Threlfall Trustee (Appointed 21 January 2025)

Registered Office and Operational Address

Charfield Memorial Hall Wotton Road Charfield Wotton-Under-Edge South Gloucestershire GL12 8TG

Independent Examiner

Joshua Kingston, BSc FCA Burton Sweet Limited The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1UR

Bankers

Co-operative Bank 1 Balloon Street Manchester M4 4BE

CHARFIELD VILLAGE HALL AND PLAYING FIELDS

INDEPENDENT EXAMINER’S REPORT

YEAR ENDED 31 MARCH 2025

I report to the Trustees on my examination of the accounts of Charfield Village Hall and Playing Fields (the Charity) for the year ended 31 March 2025.

Responsibilities and basis of report

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
the accounts do not accord with those records

I have no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Joshua Kingston BSc FCA Burton Sweet Limited The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1UR

14 November 2025 Date: …………………………….

CHARFIELD VILLAGE HALL AND PLAYING FIELDS

YEAR ENDED 31 MARCH 2025

RECEIPTS AND PAYMENTS ACCOUNT

RECEIPTS Grants and Donations Hire of Premises Bar Takings Investments Event Income Other Income TOTAL RECEIPTS PAYMENTS Charitable activities Rates, Heat and Light Repairs, maintenance and cleaning Wages Insurance Advertising, Stationery and Telephone Subscriptions and licenses Equipment Motor Expenses Building - lounge extension Bank interest and charges Accountancy Fees Legal fees General Expenses Donations Other trading activities Event Costs Bar staff Bar Costs TOTAL PAYMENTS NET RECEIPTS/(PAYMENTS) Cash funds at the beginning of the year Cash funds at the end of the year	£ 3,010 32,229 17,180 186 4,045 1,000 57,650 5,009 16,805 8,618 2,032 444 1,062 6,660 1,544 4,480 411 1,728 474 568 - 4,318 2,381 7,670 64,204 (6,554) 45,238 38,684 Total Funds 2025	£ 2,275 39,947 15,906 183 2,458 - 60,769 4,632 19,713 8,968 2,107 434 572 5,062 - - 116 1,500 411 453 75 3,637 2,237 7,594 57,511 3,258 41,980 45,238 Total Funds 2024

All transactions during both the current and prior year relate to unrestricted funds.

CHARFIELD VILLAGE HALL AND PLAYING FIELDS

AS AT 31 MARCH 2025

STATEMENT OF ASSETS AND LIABILITIES

Fixed Assets Freehold Village Hall & Playing Field (Cost £641,682) Furniture & Equipment (Cost £161,898) Cash funds Bank and cash balances Other monetary assets Investments Stock Trade Debtors Liabilities Accruals Cash Fund balances at 31 March 2025 Unrestricted funds General fund Total	At 1 April 2024 45,238 45,238	Income 57,650 57,650	£ 406,681 34,405 441,086 38,684 6,526 3,082 3,082 12,690 3,349 3,349 Expenditure (64,204) (64,204) Total Funds 2025	£ 419,515 38,572 458,087 45,238 6,845 2,793 2,377 12,015 3,545 3,545 At 31 March 2025 38,684 38,684 Total Funds 2024

14 November 2025 Signed on behalf of the trustees on…...........................

…………………………. Kathryn Powe , Trustee