CHARFIELD VILLAGE HALL AND PLAYING FIELDS
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2024
Charilable Incorporaled Organisation Number: 1184731

CHARFIELD VILLAGE HALL AND PLAYING FIELDS
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2024
Contents
Pages
Trustees. Annual Report
Reference and Administrative Infomation
Independent Exarniner's Report
Receipts and Payments Account
Statement of Assets and Liabilities

CHARFIELD VILLAGE HALL AND PLAYING FIELDS
TRUSTEES, ANNUAL REPORT
YEAR ENDED 31 MARCH 2024
The Trustees have pleasure in presenting their report and financial statements of the Charity for the
year ended 31 March 2024, which complies with statutory requirements, the governing docurnents
and the Statement of Recommended Practice, Accounting and Reporting by Charities IFRS102).
Structure
The Charitable Incorporated Organisation (CIO) was set up on 2nd August 2019 and received the
assets and liabilities from Charfield Village Hall and Playing Field, Charity number 301482 on 5,
June 2020.
Objects and activities of the Charity
The provision and maintenance of a village hall and playing field for the use of the inhabitants of the
Parish of Charfield and the neighbourhood without distinction of sex or of political, religious, or other
opinions, and in particularfor use for meelings. lectures and classes and for other forms of recreation
and leisure-time occupation, wilh the object of improving the conditions of life for the said inhabitants.
The Charity's focus and objeclive for this year was lo continue the provision and Maintenan￿ of
this essential communily space for Ihe use of local groups, charities and parishioners. All activities,
both fund-raising and other events, throughout this reporting period were aimed at Ihis objective.
The use of the hall by these groups confirms our public benefit as these groups would have no other
community space to use, and so would have to shut.
We increased our support of local community groups through our review of our hire charges by
giving a discounted hire rate to regular community groups.
Organisation
The Trustees employ staff to manage bookings for the halls, run the bar and look after the grounds,
but the Trustees themselves are responsible for the management of the Charity.
Recruitment of Trustees
Trustees are required to be a member ofthe CIO. New Trustees are elecled by Charity members at
the Charity's Annual General Meeting. A Minimum of 3 Trustees and a maximum of 15 Trustees is
required for the board to function. One Trustee must be nominated by Charfield Parish Council.
Specific community groups are eligible to appoint a committee member, although they have no
obligation to do so. All Trustees are given a copy of the Charity Commission's guidance on how to
be a good Trustee on their appointment.
Achievements and Performance
The lasl year has again been a great year for the Village Hall and Playing Fields. We have been
financially stable and continued to have high usage of the facilities. The hall retained a number of
regular bookings and one-off bookings, which had broughl in income throughoul the year. It was
noted thal the regular income re￿iVed from Barratts, for car parking. had now ceased. but was
always intended to be temporary. Other sources of regular income will be discussed as and when
they become available. We also received £1,500 precept money from the Parish Council which
has enabled us to purchase a steam cleaner to help keep the hall in good condition.

CHARFIELD VILLAGE HALL AND PLAYING FIELDS
TRUSTEES, ANNUAL REPORT
YEAR ENDED 31 MARCH 2024
We have improved the site and facilities this year with additional tweaks made lo current facilities,
the purchase of various bits of equipment lo help improve maintenance as well as continuing to
carry out general maintenance. Particular thanks must go to Steve Cox for his continued support.
The Trustees have also been working on plans for further improvements to the Hall and Playing
Field facililies, with plans for updates to both the Kitchen and Lounge planned for the coming year.
The highlights have been Ihe community evenls held throughout the year- with many free or at a
low cost to support local people. Once again, the annual summer fete was held. It was a huge
success and saw the field packed with families and friends - enjoying inflatables, BBQS and a
huge range of stalls. October brought us a really well attended free Halloween family disco - with
plenty of spooky costumes and disco dancing. These were well re￿iVed with positive feedback.
Over the festive period, plenty of festive fun was had at wreath making classes, and we were
pleased to support the Village Christmas Tree Lights and refreshments for the Carols oulside the
Church.
We were also delighted to be able to host the Radio 4 Show Any Questions. in July. organised by
Liam Balloch. It was a great experience and lovely to see so many in the village attending and
getting the opportunity to ask questions of the speakers. A huge thanks lo Sally Wilcox and the
rest of the entertainment committee for organising the events throughout the year. We are already
looking forward to plans for next year.
A huge Ihank you to all currenl and oulgoing Trustees- it's been a wonderful year and here's lo
making 2025 even better.
Financial Review
Incomeforthe year was£60,76912023: £74,254) and expenditure tolalled £57,511 {2023.' £59,078).
Total reserves at the year-end were £45,23812023: £41,980}.
Reserves
The Charity's Trustees consider it necessary to maintain free reserves of £9,585, representing
amund two months, operating costs, in order to wind down the Charity s activities in an orderly
manner should Ihis prove necessary. At the year-end, free reseNes were £45,238. This is in excess
of the required level of reserves as the Trustees are about to undertake a large project to upgrade
the hall and facilities and are aware that costs for such projects can quickly escalate.

CHARFIELD VILLAGE HALL AND PLAYING FIELDS
TRUSTEES, ANNUAL REPORT
YEAR ENDED 31 MARCH 2024
Statement of Trustees, Responsibilities
The Trustees are responsible for preparing the Trustees, Report and the financial statements in
accordance with applicable law and United Kingdom Accounting Standards including Financial
Reporting Standard 102= The Financial Reporting Standard applicable in the UK and Republic of
Ireland (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial
statements for each financial year which give a true and fair view of the state of affairs of the Charity
and of the income and expenditure of the Charity for that period. In preparing these financial
statements, the Trustees are required to..
select suitable accounting policies and then apply them consistently.
observe the methods and principles in the Charities SORP.,
make judgments and accounting estimates that are reasonable and prudent.,
state whether applicable UK Accounting Standards have been followed, subject to any
material departures disclosed and explained in the financial statements., and
prepare the financial statements on the going concern basis unless it is inappropriate to
presume that the charilable company will continue in business.
The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable
accuracy at any time the financial position of the Charity and enable them to ensure that the financial
statements comply with the Charities Act 2011, the Charity (Accounts and Reports} Regulations
2008 and the provisions of the trust deedlconstitution. They are also responsible for safeguarding
the assets of the Charity and hence for taking reasonable steps for the prevention and detection of
fraud and other irregularities.
Signed by order of the Trustees on
Sep 30 2024
ta/Ary14 Powe
Kathryn Powe
Trustee

CHARFIELD VILLAGE HALL AND PLAYING FIELDS
REFERENCE & ADMINISTRATIVE INFORMATION
YEAR ENDED 31 MARCH 2024
Status
The CIO is governed by its Governing Document dated 2nd August 2019 and is registered with Ihe
Charity Commission Ino 1184731).
Trustees and members of the Management Committee and their appointing bodies
Kathryn Powe
Chair
IAppointed16 May 2023)
Terrance Thurtle
Trustee
(Appointed 16 May 2023, resigned 8 April 2024}
Stephen Cox
Trustee
(Appointed 16 May 2023)
Jeremy Lewis
Trustee
(Appointed 16 May 2023)
Yvonne Cox
Trustee
(Appointed 16 May 2023)
Catherine Allison Pakeman Trustee
(Appointed 16 May 2023)
Kerry Griffiths
Trustee
(Appointed 16 May 2023)
Mark Alistair Edmundson
Trustee
(Appointed 16 May 2023, resigned 8 April 2024}
Matthew Ancrum
Trustee
(Appointed 16 May 2023, resigned 27 February 20241
Pete Watts
Trustee
(Appointed 8 April 2024}
Sarah Burton-Jones
Trustee
Wendy Glasgow
Trustee
Sally Nicola Wilcox
Trustee
Alexis Threlfall
Trustee
Ruth Balloch
Chair
Liam Balloch
Trustee
Mike Cheskin
Trustee
Rick Williams
Trustee
(Resigned 8 April 20241
(Resigned 16 May 2023)
(Resigned 16 May 2023)
(Resigned 16 May 2023)
(Resigned 16 May 2023)
Registered Office and Operational Address
Charfield Memorial Hall
Wotton Road
Charfield
Wotton-Under-Edge
South Gloucestershire
GL12 8TG
Independent Examiner
Joshua Kingslon, Bsc ACA
Burton Sweet Limited
The Clock Tower
5 Farleigh Court
Old Weston Road
Flax Bourton
Bristol
BS48 1UR
Bankers
Lloyds Bank PLC, Rowcroft Branch, Stroud. Gloucestershire.

CHARFIELD VILLAGE HALL AND PLAYING FIELDS
INDEPENDENT EXAMINER'S REPORT
YEAR ENDED 31 MARCH 2024
I report to the Trustees on my examination of the accounts of Charfield Village Hall and Playing
Fields (the Charity) for the year ended 31 March 2024.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance
with the requirements of the Charities Act 2011 ('the Act'l.
I report in respect of my examination of the Charity's accounts carried out under section 145 of the
2011 Acl and in carying out my examination I have followed all the applicable Directions given by
the Charity Commission under section 14515)Ib) of the Act.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come lo my attention in
connection wilh the examination giving me cause to believe that in any material respecl..
accounting records were not kept in respect of the Charity as required by section 130 of the
the accounts do not accord with those records
I have no other matters in connection with the examination to which attention should be drawn in
this report in order to enable a proper understanding of the accounts to be reached.
ockkn LL C
Joshua Kingslon Bsc ACA
Burton Sweet Limited
The Clock Tower
5 Farleigh Court
Old Weston Road
Flax Bourton
Bristol
BS48 1 UR
Date- Sep 30 2024

CHARFIELD VILLAGE HALL AND PLAYING FIELDS
YEAR ENDED 31 MARCH 2024
RECEIPTS AND PAYMENTS ACCOUNT
Total Fund$ Total Funds
2024
2023
RECEIPTS
Grants and Donations
Hire of Premises
Bar Takings
Investments
Event Income
2,275
39,947
15,906
183
2,458
13,414
39,889
18,436
183
2,332
TOTAL RECEIPTS
60,769
74,254
PAYMENTS
Charitable activities
Rales, Heat and Lighl
Repairs, maintenance and cleaning
Wages
Insuranc8
Advertising, Stationery and Telephone
Subs¢riplions and li¢enses
Equipment
Bank interest and charges
Accountancy Fees
Legal fees
General Expenses
Donations
4,632
19,713
8,968
2,107
434
572
5,062
116
1,500
411
453
75
4,180
19,693
9,205
2,324
433
541
6,714
114
1,320
1,305
50
Othèr trading actlvltl8s
Event Costs
Bar staff
Bar Costs
3,637
2,237
7,594
1,627
2,627
8,945
TOTAL PAYMENTS
57,511
59,078
NET RECEIPTSIIPAYMENTSI
3,258
15,176
C8sh funds at the beginning of the year
41,980
26,804
Cash funds at the end of the year
45,238
41,980
All transactions ¢Juring both the current and prior year relate lo unrestricted funds.

CHARFIELD VILLAGE HALL AND PLAYING FIELDS
AS AT 31 MARCH 2024
STATEMENT OF ASSETS AND LIABILITIES
Total Funds Total Funds
2024
2023
Fixed Assets
Freehold Village Hall & Playing Field (Cost £641,682)
Furniture & Equipmènt Icost £152,406)
419,515
38,572
458,087
432,348
45,542
477,890
Cash funds
Bank and cash balances
45,238
41,980
Other monetary assets
Investments
Stock
Trade Debtors
6,845
2,793
2,377
12,015
6,269
2,366
1,208
9,843
Liabilities
A¢cruals
3,545
3,545
1,500
1,500
Cash Fund balances at 31 March 2024
At 1 Aprll
2023
At 31 March
2024
Income Expendlture
Unrestricted funds
General fund
41,980
60,769
157,5111
45,238
Total
41,980
60,769
57,511
45,238
Sep 30 2024
Signed on behalf of the Iruslees on...........................
Kathryn Powe , Trustee