OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

Hayes Lane Baptist Church

Financial Statements

for the 12 months ending 31 March 2023 Registered Charity No. 1184711

Contents Page
Charity Information 3
Report of the Trustees 4 - 8
Independent Examiner’s Report 9
Receipts and Payments Account 10
Statement of Assets and Liabilities 11
Notes to Accounts 12 - 13

P a g e 2

Hayes Lane Baptist Church Charity Information

Charity Trustees: All the following individuals acted as trustees for the Charity during the 12 months to 31 March 2023.

Tim Gardner Elder and Church Evangelist Jonathan Gooch Elder Hannah Hinton Deacon Sarah Hollman Deacon Daniel Jarvis Elder and Pastor Mark Rees Deacon Tim Sheehan Deacon Michael Sherriff Deacon (retired 16 December 2022) Cheryl Summers Deacon and Treasurer Hamish Summers Elder Charity Registration Number : 1184711 Principal Address : Hayes Lane Baptist Church Hayes Lane Bromley Kent BR2 9EA Independent Examiner : Heather Wells MIAB Heather’s Bookkeeping Services 33 Acorn Way Wigston Leicestershire LE18 3YA Bankers : CAF Bank Ltd 25 Kings Hill Ave Kings Hill West Malling ME19 4JQ

Hayes Lane Baptist Church

Report of the Trustees for the period 1 April 2022 to 31 March 2023

P a g e 3

The trustees of Hayes Lane Baptist Church (“the church”) present the trustee annual report and independently examined financial statements for the 12 months ending 31 March 2023.

Object

The object of Hayes Lane Baptist Church is, for the public benefit, the advancement of the Christian faith in Bromley, Kent and such other parts of the United Kingdom and the world as the trustees may from time to time decide.

Hayes Lane Baptist Church seeks to advance the Christian faith in accordance with Biblical teachings. These include clear and ethical guidelines recognised over a very long period of time. Examples of these include the requirements of the Ten Commandments and the teachings of Jesus on a range of issues. Jesus’s teachings are often summarised in his commands to “love the Lord your God and love your neighbour as yourself”.

Activities and Achievements

Over the course of the last year, Hayes Lane Baptist Church has continued in many of the regular activities of the church in furtherance of its charitable purposes:

During the last year, the church has been delighted to host three baptisms. Two of those baptised were young people in the church and the third was an older member of the congregation who has only recently become a Christian.

Alongside the regular activities of the church, there was also the opportunity to host a special service and tea to celebrate the Queen’s Platinum Jubilee. This was a popular occasion with a large number in attendance.

Over the Christmas period the church also hosted two church lunches to build the sense of community within the church and there was also a children’s nativity performance and carols by candlelight service.

As of February of 2023, the church has also restarted a group for preachers with the aim of training and supporting those that preach within the church to be better equipped to explain Christian teaching.

P a g e 4

Leaders and membership

In the church meeting in November 2022, the members of the church voted to set aside some of our reserves for the purpose of appointing and developing a trainee pastor on a temporary basis to work alongside our current pastor Daniel Jarvis. The search for a suitable candidate is still at an early stage but there is an intention to expand the leadership in this way.

At the beginning of November, the church voted to re-appoint Mike Sheriff and Mark Rees for a further three-year term as deacons. However, in December, Mike Sheriff stood down from his role as deacon for personal reasons. The church expresses their gratitude for the significant contribution Mike made during his time as a deacon.

During the last year 4 members have left the church however during that same period 9 people have been added to the church membership.

We are grateful to God for those he has added to our church and those who have served us in many ways, and we pray for those who have moved on from the church that they would continue to practise their Christian faith elsewhere.

Structure, Governance and Management

Hayes Lane Baptist Church successfully applied to become a Charitable Incorporated Organisation (“CIO”) with effect from 1 August 2019. It is registered with the Charities Commission with charity reference number 1184711. Previously it operated as an unincorporated trust. The charity’s governing document is its Constitution. The Constitution cross references the Church rules, which were the governing document for the unincorporated trust.

The trustees consist of the current elders and deacons of the church. New elders are nominated by the current elders and are appointed by the members of the church. Deacons are nominated by church members. They are also appointed by the members of the church and typically serve a three-year term unless they are then re-elected at the end of that period.

Hayes Lane Baptist Church is part of an association of Grace Baptist churches in the South East of England. It is also a member church for Grace Baptist Mission, through which it supports a church in Legionowo in Poland and more recently a church in the Philippines.

Financial Review

During the 12 months to 31 March 2023, there has been an underlying net surplus of receipts relative to payments of £14.5k [2022: deficit of £4.6k].

In terms of unrestricted funds, there has been a net surplus of receipts over payments of £27.2k [2022: £38.6k]. There has been an 11% growth in unrestricted receipts due to new and increased gifts to the church, for which we are thankful to the Lord for his provision through his people. Additionally, however, there has been a 22% growth in unrestricted payments. The growth in payments was not unplanned, being largely in line with budget, which had anticipated:

P a g e 5

The church designates funds for large items of building maintenance or development, or other unusually large and irregular items of expenditure. From these funds, there have been payments of £11.8k [2022: £36.7k] in the year, resulting in a deficit of receipts over payments of £11.5k [2022: £41.0k]. The expenditure this year was at more normal annual levels and included the retention payment to the building contractors, repairs to the downstairs toilet and the purchase of new Bibles. Last year’s expenditure was higher as it included final payments from the building fund for the lobby extension and our upgraded audio visual capabilities.

The church makes regular quarterly donations to support UK and international Christian mission charities such as Grace Baptist Mission. In this accounting period the church made donations (excluding restricted gifts) of £32.6k [2022: £25.7k] excluding local benevolent gifts. This represents 16% [2022: 14%] of our unrestricted income.

As well as unrestricted gifts, the church has also passed on restricted donations of £24.5k [2022: £24.4k], of which £19.1k [2022: £15.6k] was raised in the church’s Harvest Thankoffering supporting 3 causes:

When selecting causes for the Harvest Thankoffering, the trustees chose a combination of charities that cover relief and development aid, and Christian mission. The support of other causes is considered by the trustees to be an important part of achieving the church’s object in places outside our immediate sphere of influence in Bromley.

Reserves Policy

Aside from retaining funds for building and maintenance, it is the reserves policy of Hayes Lane Baptist Church to hold sufficient unrestricted funds to ensure there is cash available to be able to pay its employees and core ministry expenses on a monthly basis. A large proportion of the church’s unrestricted income is very regular with donations generally being fixed amounts received monthly. The trustees therefore consider the risk of running out of cash to pay its core ministry

P a g e 6

expenses to be relatively low. Therefore, the reserves policy is to hold around £15,000 in unrestricted funds, which will comfortably cover one month of ministry costs without recourse to incoming donations.

In addition to this, Hayes Lane Baptist Church usually aims to designate £10,000 a year from its income into a Reserve Fund to cover larger and sometimes unpredictable expenditure on maintenance of its church building and the church manse.

It is the aim of the trustees that the church’s funds are actively utilised for charitable purposes to the public benefit, and most importantly, to the glory of God. As at 31 March 2023 the unrestricted reserves of Hayes Lane Baptist Church were £40.8k [2022: £63.5k]. The reduction in unrestricted reserves in the year is due to the designation of £50,000 to support a trainee pastor, offset by the surplus receipts over payments already referred to above. Given the above reserves policy, this higher level of reserves is considered by the trustees to be more than the required level for normal operating purposes. However, there is uncertainty around the overall cost of a employing a trainee pastor, especially around the need for accommodation, given the high level of rental costs in the Bromley area. Therefore, the trustees are happy with the level of unrestricted funds for the present until a trainee pastor is appointed and their costs are known.

Investment Policy

The church’s investment policy is to hold liquid assets with low risk. Its funds are held in bank accounts with CAF Bank, which allow unlimited instant withdrawals and payments, and with Grace Baptist Charities Limited (GBCL). During the year the church transferred £50,000 [2022: nil] from its CAF account to a new Deposit Account operated on the church’s behalf by GBCL. This is in addition to the £27.0k [2022: £26.7k] held in the “GBCL Legacy Account”. These GBCL accounts are subject to a small annual management charge but earn a better rate of interest than funds held by the church at CAF Bank. There are terms for withdrawal of the funds, but the amount currently held is accessible with two months’ notice.

Key Risks and Uncertainties

The previous report referred to the growth of the church congregation as an area of uncertainty, with a considerable number of the attendees yet to join the church through formal membership. This uncertainty continues, although the numbers have now stabilised to some degree.

A new source of uncertainty this year relates to the search for a new trainee pastor, with the timing and financial cost of that appointment as yet unknown. The main financial risk for the church in the coming year is the extent to which the £50,000 designated for a new trainee pastor will be sufficient, depending on their accommodation and training needs. Despite this risk, the church rejoices in the opportunity to train a pastor for future service in the wider church.

As always, the church depends on the Lord to provide for our needs, knowing that “every good gift and every perfect gift is from above” (James 1:17).

P a g e 7

Approved by the Trustees on 19 July 2023 and signed on its behalf by: Daniel Jarvis Pastor

P a g e 8

Hayes Lane Baptist Church

Independent Examiner’s Report to the Trustees of Hayes Lane Baptist Church

Charity Number 1184711

I report to the trustees on my examination of the accounts of the above charity (“the Charity”) for the 12 months ending 31 March 2023. These are set out on pages 10 to 13 following this report.

Responsibilities and Basis of Report

As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to enable a proper understanding of the accounts to be reached.

19 July 2023

Heather Wells MIAB Heather’s Bookkeeping Services 33 Acorn Way Wigston Leicestershire LE18 3YA

P a g e 9

Hayes Lane Baptist Church - CIO - Charity Number 1184711

Receipts and Payments Account - for accounting period 1 April 2022 to 31 March 2023

Section A Receipts and Payments
Note
A1 Receipts
Donations
Gift Aid receipts
Legacies
Receipts from club activities
Investment income
Rent
Other income
2
Sub-total
A2 Asset and investment sales and transfers
Receipt from sale of fixed assets
Sub-total
Total receipts
A3 Payments
Ministry
3
Manse
Chapel
4
Administration
Donations
5
Youth work/evangelism/church life
Sub-total
A4 Assets and investment purchases and transfers
Purchase of fixed assets
Sub-total
Total payments
Net of receipts over payments
A5 Transfers between funds
A5 Cash funds last year end
Cash funds this year end
8, 9		 Unrestricted
Designated
Restricted
Total funds
Total funds
funds
funds
funds
2023
2022
to the nearest
£
to the nearest
£
to the nearest
£
to the nearest
£
to the nearest
£
144,780
-
20,406
165,186
146,799
25,865
-
2,828
28,693
28,671
-
-
-
-
-
11,064
-
-
11,064
8,001
501
378
-
879
311
-
-
-
-
-
16,002
-
-
16,002
17,862
198,212
378
23,234
221,824
201,644
-
-
-
-
-
-
-
-
-
-
198,212
378
23,234
221,824
201,644
101,478
-
-
101,478
80,109
3,377
-
-
3,377
9,919
14,670
10,953
-
25,623
46,485
3,294
880
-
4,174
2,792
34,841
-
24,481
59,322
52,326
13,344
-
-
13,344
10,024
171,004
11,833
24,481
207,318
201,655
-
-
-
-
4,634
-
-
-
-
4,634
171,004
11,833
24,481
207,318
206,289
27,208
(11,455)
(1,247)
14,506
(4,645)
(49,980)
50,000
(20)
-
-
63,533
20,352
(762)
83,123
87,768
40,761
58,897
(2,029)
97,629
83,123

Page 10

Hayes Lane Baptist Church - CIO - Charity Number 1184711

Receipts and Payments Account - for accounting period 1 April 2022 to 31 March 2023

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period `
Note
B1 Cash funds
Cafcash Account
Gold Account
GBCL Legacy Account
6
GBCL Deposit Account
6
Barclays Football Club Account
Cash in hand
Total cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity's own use
Church premises
Fixtures, fittings & furnishings
Church manse
Total insured assets
7
B5 Liabilities
Builder's retention
Donations to be passed on
8, 9		 Unrestricted
Designated
Restricted
funds
funds
funds
to the nearest
£
to the nearest
£
to the nearest
£
7,256
-
-
12,239
-
(2,029)
18,115
8,897
-
266
50,000
-
1,393
-
-
1,492
-
-
40,761
58,897
(2,029)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
3,018
-
-
3,018		 Total funds
Total funds
2023
2022
to the nearest
£
to the nearest
£
7,256
12,087
10,210
42,010
27,012
26,654
50,266
-
1,393
491
1,492
1,881
97,629
83,123
-
-
-
-
-
-
3,269,137
2,918,872
106,328
94,935
422,026
360,706
3,797,491
3,374,513
-
3,295
3,018
(1,750)
3,018
1,545

Page 11

Hayes Lane Baptist Church - CIO - Charity Number 1184711

Receipts and Payments Account - for accounting period 1 April 2022 to 31 March 2023

NOTES TO THE ACCOUNTS

Note 1: Basis of accounts.

Hayes Lane Baptist Church (the Church) is a Charitable Incorporated Organisation (CIO) registered with the Charities Commission under Charity Number 1184711. These accounts have been prepared on a "Receipts and Payments" basis and accord with Section 133 of the Charities Act 2011. The trustees consider this basis of accounting to be appropriate given that the income in both 2022 and 2023 periods was less than £250,000.

Note 2: Other income

The Other Income shown in A1 above relates to payments from Grace Baptist Charities Limited ("GBCL") of £16,002 [2022: £14,962] for the secondment of Tim Gardner, the Church's employed evangelist. For some years now GBCL has paid the Church for two days per week of Tim's time, to support evangelism work in other churches in the same association. The Other Income in 2022 also includes an amount of £2,900, paid to the church as repayment for benevolent housing support given by the Church in the 2021 financial year.

Note 3: Payments to trustees

The trustees of the Church consist of the current elders and deacons. There was no trustees’ remuneration nor other trustee benefits for the 12 months ending 31 March 2023 [2022: £nil].

However, during the current financial year, two of the elders were employed by the church: Daniel Jarvis as Pastor and Tim Gardner as Evangelist. In addition, one of the other elders, Jonathan Gooch, was paid for ad hoc ministry work and Tim Gardner's sister-in-law, Bev Gardner was paid for administration work, both on a self-employed basis. The trustees considered carefully and followed the provisions in the church's governing documentation and Charity Commission guidance on the paying of trustees. The following remuneration, benefits and expense payments were made in the period.

Total 2023 Total 2022
to the nearest to the nearest
£ £
Gross salary 63,425 60,924
Employers NI (net of Allowance) 1,569 2,033
Pension (incl accrual) 13,614 6,468
Expenses 53 632
Self-employed services 19,352 6,977
98,013 77,034

Note 4: Chapel costs

Chapel costs include the costs of running the church building, including maintenance, utilities, car parking, insurance and cleaning. The total costs of £25,623 [2022: £46,485] include £2,395 {2022: £7,510] for payment to the builders that completed the new lobby. Last year's costs also included £15,427 for Audio Visual upgrades.

Note 5: Donations paid

Donations made by the Church can be categorised as follows.

Unrestricted Restricted Total 2023 Total 2022
to the nearest to the nearest to the nearest to the nearest
£ £ £ £
UK mission 3,927 1,750 5,677 8,780
International mission 28,455 2,246 30,701 27,317
Relief and development aid 250 20,410 20,660 13,244
Benevolent 2,209 75 2,284 2,985
Total 34,841 24,481 59,322 52,326

Note 6: Funds held with Grace Baptist Charities Limited

The church has two accounts [2022: one] with Grace Baptist Charities Limited ("GBCL" or "the Association"). The Legacy Account relates to the amounts remaining from Brian Lane's estate. There have been no drawdowns from this Legacy Fund in this accounting period [2022: £nil]. The Deposit Account was opened towards the end of 2022 to set aside funds designated for a trainee pastor. Both accounts earn higher interest than the Church's bank accounts with CAF.

Note 7: Non-monetary assets held for Church use

The Church is the beneficial owner (subject to the relevant trusts) of the assets listed in B4 above, the legal title to which is held by the custodian trustee (Grace Baptist Charities Limited). The asset values shown under B4 have been based on latest available insurance values.

Page 12

Hayes Lane Baptist Church - CIO - Charity Number 1184711 Receipts and Payments Account - for accounting period 1 April 2022 to 31 March 2023

Note 8: Restricted funds

The Church aims to pass on gifts restricted for specific causes (eg Harvest Offering) as soon as possible. Sometimes the Church passes on the anticipated Gift Aid on these gifts at the same time. This often leads to negative restricted funds while the Church waits to claims the Gift Aid. The table below shows a breakdown of the restricted funds. The anticipated Gift Aid for the 2022/23 tax year was claimed and received in May 2023 [2021/22: April 2022].

Receipts Payments Transfers Total 2023 Total 2022
to unrestricted Funds Funds
to the nearest to the nearest to the nearest to the nearest to the nearest
£ £ £ £ £
Donations/Gift Aid for other charities/causes 23,234 24,481 20 (3,018) (1,751)
Legacy gift to be used for evangelism - - - 989 989
Total restricted funds 23,234 24,481 20 (2,029) (762)

Note 9: Designated funds

The table below shows a breakdown of the Church's designated funds. These are funds that the Church has decided to use in a certain way, usually for large and irregular items of expenditure, but is not restricted to do so by the original donor of the funds.

Transfers from/(to) Receipts Payments Total 2023 Total 2022
Unrestricted Funds Funds
to the nearest to the nearest to the nearest to the nearest to the nearest
£ £ £ £ £
Reserve Fund for large items - 378 11,833 8,897 20,352
Trainee pastor 50,000 - - 50,000 -
Total 50,000 378 11,833 58,897 20,352

SIGNATURES

Signed by two trustees on behalf of all of the trustees

----- Start of picture text -----
Signature Print Name and Role Date of approval
Daniel Jarvis
19-Jul-23
Elder
Cheryl Summers
19-Jul-23
Deacon and Treasurer
----- End of picture text -----

Page 13